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Reserve Meeting Spaces in Google Calendar: Difference between revisions
Reserve Meeting Spaces in Google Calendar (view source)
Revision as of 10:34, 7 August 2017
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{{abox | {{abox | ||
| name = Reserve a room | | name = Reserve a room | ||
| summary = How to reserve a room in | | summary = How to reserve a room or resource (including a laptop or iPad cart) in Google Calendar. | ||
| for_employees = y | | for_employees = y | ||
| for_students = y | | for_students = y | ||
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}} | }} | ||
==Reserve a | ==Reserve a room/resource via a calendar event== | ||
# Login to your RCS Google Calendar at http://calendar.riverdale.edu | # Login to your RCS Google Calendar at http://calendar.riverdale.edu | ||
# Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen | # Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen | ||
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# [[Image:Google Calendar Time range.jpg|thumbnail]]In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box. | # [[Image:Google Calendar Time range.jpg|thumbnail]]In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box. | ||
## Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.<br clear="all"> | ## Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.<br clear="all"> | ||
#[[Image:Google Calendar Select rooms.jpg|thumbnail]]Once you are sure your dates and times are correct, you can begin adding a room to your event. To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br clear="all"> | #[[Image:Google Calendar Select rooms.jpg|thumbnail]]Once you are sure your dates and times are correct, you can begin adding a room/resource to your event. To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br clear="all"> | ||
# To search for your room, you may either click on the campus you need and scroll through the available rooms, or you may use the search bar to search for | # To search for your room/resource, you may either click on the campus you need and scroll through the available rooms/resources, or you may use the search bar to search for its name. | ||
##[[Image:Google Calendar type room name to search.jpg|thumbnail]]'''NOTE:''' Please note the '''Show only available''' check box - if this box is checked, your list will only display available rooms. If you wish to see '''all''' | ##[[Image:Google Calendar type room name to search.jpg|thumbnail]]'''NOTE:''' Please note the '''Show only available''' check box - if this box is checked, your list will only display available rooms/resources. If you wish to see '''all''', even if they are not available, uncheck this box.<br clear="all"> | ||
# [[Image:Google Calendar rooms click to add.jpg|thumbnail]]Once you find the | # [[Image:Google Calendar rooms click to add.jpg|thumbnail]]Once you find the room/resource you want to book and it is available, click the '''Add''' link next to the room/resource name to add it to your event. Doing this should fill in the location field to your event as well.<br clear="all"> | ||
===The room/resource I'm looking for doesn't show up!=== | |||
[[Image:Google Calendar Show Availble Rooms.jpg|thumbnail]]It's possible you have the '''Show only available''' check box checked. Uncheck the checkbox to see all rooms, even if they are not available. <br clear="all"> | [[Image:Google Calendar Show Availble Rooms.jpg|thumbnail]]It's possible you have the '''Show only available''' check box checked. Uncheck the checkbox to see all rooms, even if they are not available. <br clear="all"> | ||
====The | ====The room/resource I need is busy! Who's using it? When will it be free?==== | ||
[[Image:Google Calendar Rooms find a time.jpg|thumbnail]]You can see the status of your room, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br clear="all"> | [[Image:Google Calendar Rooms find a time.jpg|thumbnail]]You can see the status of your room/resource, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br clear="all"> | ||
===Via Room Wizards=== | ===Via Room Wizards=== | ||
Room Wizard reservations | Room Wizard reservations can reserve a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a Room Wizard. | ||
Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard | Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard! | ||
{{Calendaring}} | {{Calendaring}} | ||