Use remote learning procedures (for faculty)

This article is...

	An overview of procedures for working remotely during extended school closure.
	Intended for Employees and Students
	Categorized under Classroom Technology and Systems
	Maintained by Peter Saunders
	in need of review.

Procedures for employees to continue our educational mission and collaborate during periods of extended closure.

Academics (Middle/Upper School)

Google Hangouts Meet

Google Hangouts Meet is a video-conferencing platform built into Google’s G-Suite for Education platform. “Meet” allows users to schedule and participate in video-conferences with up to 50 people simultaneously, and includes both desktop sharing, and a built-in “chat” client.

1. Meeting Links - in RCS Calendar Events

   A Google Hangouts Meet link has been added to every second semester class event in your Google Calendar. You no longer need to add it. In fact, ANY event you make in Google Calendar will have a Google Meet link auto-created. If you do not want a Meet link on events you create, please remove them on a case-by-case basis.

2. Attending a “Meet”

   Click on a Google Calendar event that has conferencing, and then click on the conference link that reads “Join Hangouts Meet”. That will open up a new browser window that takes you to the video-conference. Note: The first time you join a Google Meet, you will be prompted to allow access to your Camera and Microphone.

   

3. In-Conference Chat

   Google Meet has an built-in chat function available to anyone who is part of the conference session. Participants need only click the square “chat bubble” icon on the top, right-hand corner of the screen, and a chat drawer opens on the right-hand side; they can then type comments or questions into the chat which are then visible to everyone else in the conference. This chat function is particularly useful for fielding questions during an online class session, where it can serve as a virtual way for a student to raise their hand. If a teacher simply keeps the chat window open during the video-conference, a student can type a question into the chat which the teacher can answer at an opportune moment.

4. Screen-sharing

   Any participant in a Google Meet can share their screen with the rest of the group. Note: You will want to open whatever resource you would like to share with the group (a Google Slides presentation, for example) before starting screen-sharing.

   

   To share your screen while in a Meet video-conference, move your cursor (arrow) to the bottom of the screen until the bottom “drawer” appears, then click on the “Present Now” button. You will then be presented with a menu asking you whether you would like to present the “Entire Screen” or just a “Window”. Make a selection (Window or Entire Screen), and then click on the window (or full screen) that you would like to share. Note: If you are using Mac OS Catalina (10.15), you will need to authorize “Screen Recording” in your system preferences before the screen sharing feature will work. Go to System Preferences > Security & Privacy > Screen Recording, and authorize Google Chrome (or whatever browser you are using).

   
   

   Once you are done sharing your screen, simply click “Stop Sharing” on the bottom of your screen.

5. Norms & Suggestions

   You may want to establish norms for each class regarding basic conduct during a video-conference. Suggestions for Norms....Location. Students should only video-conference from “public” parts of their homes. When students (or teachers) are video-conferencing from home, the rest of the class can see them, and what is going on behind them. It is therefore a good idea to suggest that students participate in a video-conference from public space in their home such as a kitchen, or dining room. Dress. Students should get dressed as they would for school before starting a video-conference. If we do not set norms for synchronous online class sessions, students are likely to “show up” in their pajamas or bathrobes. Establishing norms for dress may help students avoid embarrassment.

 Dialogue. Video-conferences work well when one person is talking at a time; when many people are talking simultaneously, it becomes difficult to hear or understand anyone at all. We obviously want our students to participate fully in synchronous, online class sessions, but you may want to establish norms about how students should “raise their hands” before speaking. As a teacher is far less likely to see an actual raised hand in a video-conference, it may be helpful to ask students to type something into the shared chat if they would like to speak.


How students may submit Handwritten Work using the Schoology iOS/Android App

Students can use the Mobile Schoology App to submit pictures of Math worksheets, Art drawings, and handwritten Science HW.

Here's an article with details for students.

Recording your screen using ScreenCastify, QuickTime, or GameBar

Here's an article which details your options for recording your screen. If you're in need of a recording more than 5 minutes in a single screencast, you will want to use QuickTime (Mac) or Game Bar (Windows). In all other instances, ScreenCastify is the way to go.

• Here's a Screencast which shows the basics of using ScreenCastify, and also shows how you can link to your recording in Schoology, or how you can choose to embed your Screen recordings directly in Schoology

Modify Student Notifications in Schoology

It is suggested that students turn on email Notifications in Schoology.

1. Click your name in the top right corner of any page in Schoology and select Settings.
2. Click the Notifications tab.
3. Click the drop-down menu next to the notification you'd like to change. It’s recommended that you have email notifications on for the following:

• School update: Turn on this option to receive a notification when your school posts an update.
• School update comment: Turn on this option to receive a notification when anyone comments on a school update.
• Receive a private message: Turn on this option to receive a notification whenever anyone sends you a message in Schoology.
• Course content created: Turn on this option to receive a notification whenever any Materials are published in any course you're a member of.
• Course materials overdue: Turn on this option to receive a notification when there are course materials that are still incomplete after the due date.
• Comments on my posts: Turn on this option to receive a notification whenever anyone comments on any updates you post in your courses, groups, or profile.
• Course update posted: Turn on this option to receive a notification whenever anyone posts an update to any course you're a member of.

Use Schoology's HTML5 Audio Video Recorder

The audio/video recorder in Schoology can be used in the following areas of Schoology:

• Assignment - Teacher attachment
• Assignment - Student submission
• Test/Quiz - Teacher Instructions
• Test/Quiz - Question stimulus
• Test/Quiz - Student response (Short Answer/Essay Question when Allow video or audio answers for students is enabled)
• Discussion - Teacher stimulu
• Discussion - Comments and replies
• Page - Teacher direct instuction
• Update
• Event

Turn my iPad into a SMART Notebook remote control

SMART Notebook Maestro is an Add-on for SMART Notebook that pairs your iPad to your laptop (Windows or Mac). When enabled:

1. What you write in Notebook on your iPad, appears on SMART Notebook on your laptop and vice versa.
2. You can manipulate objects and add sound and pictures to SMART Notebook lessons from your iPad.

Why is this useful? For Math and Physics teachers who want to handwrite notes during live Google Hangout Meetings, this will allow them to share their SMART Notebook window to their class on their laptop, and use their iPad as a writing tablet.

Live Annotate From My iPad to My Mac?

This is for Math and Physics teachers using iPads and MacBook Airs. It provides much of the same functionality as SMART Maestro, but the hard wired connection eliminates any lag/writing delays you may experience. Here's an article on how to set it up.

Record my iPad Screen (with sound), and embed the video to Schoology

This is a great "flipped classroom" tool for Math and Physics teachers to record their handwritten notes on their iPad. Some apps that are well designed for this are: Notability and the SMART Notebook iPad App.

Article	Summary
Create Google Doc Assignments in Schoology
Use remote learning procedures (for students)	An overview of procedures for working remotely during extended school closure.
Master remote learning?	An overview of procedures for working remotely during extended school closure.
Assess Student Learning Remotely Using SMART Notebook?	Create formative assessments using SMART Notebook’s response 2 wizard and convert files from previous versions of SMART Response.
Use Zoom Video Conferencing for Remote Learning?	Zoom is a remote conferencing program similar to Google Hangouts Meet. It provides a remote learning service that provides audio, video, content sharing, annotation, video clip sharing, breakout rooms, polling, recording and more.