Use AV in the JRJSC Conference Room (The Egg): Difference between revisions

Use AV in the JRJSC Conference Room (The Egg) (view source)

Revision as of 14:38, 30 June 2022

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+{{abox
+ | name          = JRJSC Conference Room AV Instruction Guide
+ | summary       = This page will help you use the AV in the John R Johnson Student Center Conference Room (the Egg).
+ | for_employees = Yes
+ | for_students  = Yes
+ | for_parents   =
+ | cat1          =  Classroom Technology and Systems
+ | cat2          =
+ | maintained    = DIS
+ | year          = 2022-2023
+}}
 ==Connecting to the video wall system in the JRJSC Conference Room==
-The JRJSC Conference Room is primarily used as a meeting space with a video displaying one or two presentation sources connected to one of two possible input sources: a wall-plate with an HDMI cable and adapters, and through the WiFi network via an Apple TV. One or both of these sources can be used, either as a single source for display simultaneously on all screen designs, or split between screen designs with two possible views.
+The JRJSC Conference Room is primarily used as a meeting space with a video displaying one or two presentation sources connected to one or both possible input sources: through the WiFi network via an Apple TV, and/or through a wall-plate with an HDMI cable and adapters. One or both of these sources can be used, either as a single source for display simultaneously on all screen designs, or split between screen designs with two possible views.
+======Apple TV Connection======
+If you have an AirPlay-capable device such as an iPhone, iPad or Macbook, using the Apple TV is usually the preferred choice as you can broadcast from any location in the room. Your device must be connected to the RCS-Community WiFi network.
 ======'''Cable Bundle Connection'''======
-A cable bundle is affixed to the wall below the Touch Pad controller. Connect the appropriate adapter for your device to the end of the HDMI cable.
+A cable bundle is affixed to the wall below the Touch Pad controller. Connect the appropriate HDMI adapter for your device to the end of the HDMI cable. There are adapters for MDP/Thunderbolt 1 (older Macbooks), USBC (newer Macbooks, Windows laptops, and Chromebooks,) and Lightning (iPhone/iPad) on the security loop.
 ======3.5mm Headphone Cable======
 The 3.5mm audio cable (headphone plug) in the bundle is for connecting audio devices '''only''', and is ''not needed'' when connecting a computer with the HDMI cable and adaptors.
-======Apple TV Connection======
+======'''Using the Touchpad'''======
-If you have an AirPlay-capable device such as an iPhone, iPad or Macbook, using the Apple TV is usually a better choice as you can broadcast from any location in the room.
+When the video wall system is powered down, the Touchpad screen should be dark. Touch the pad and a welcome screen with the RCS logo will be present. Touch the pad again and you should be presented with a row of persistent icons on the top: '''Settings''' (which is locked with a password); '''Apple TV Control''', which mimics a Apple TV remote; a digital clock showing the current time; and a '''power button icon''' which will let you choose to continue the power off sequence or cancel. If no action is taken from this screen, the system will power down after 30 seconds to a minute.
-======'''Using the Touch Pad'''======
-When the video wall system is powered down, the Touch Pad screen should be dark. Touch the pad and a welcome screen with the RCS logo will be present. Touch the pad again and you should be presented with a row of persistent icons on the top: '''Settings''' (which is locked with a password); '''Apple TV Control''', which mimics a Apple TV remote; a digital clock showing the current time; and a '''power button icon''' which will let you choose to continue the power off sequence or cancel. If no action is taken from this screen, the system will power down after 30 seconds to a minute.
-Below that is a persistent set of icons which represent available input sources: '''Apple TV''',  '''Wall Plate''', '''Floor Box''' (unused), '''Media Player 1''' and '''Media Player 2'''. Underneath these input sources is a graphical representation of the current setup of the video wall, which can be used in one of four configurations: '''SIDE x SIDE,'''  '''FULL''', '''PRESENTATION 1''' and '''PRESENTATION 2'''. Two configurations, '''SIDE x SIDE''' and '''PRESENTATION 2''' can display video simultaneously from two different sources.
+Below that is a persistent set of icons which represent available input sources: '''Apple TV''',  '''Wall Plate''', '''Floorbox''' (unused), '''Media Player 1''' and '''Media Player 2'''. Underneath these input sources is a graphical representation of the current setup of the video wall, which can be used in one of four configurations: '''TRIPLE QUAD, SIDE x SIDE,'''  '''FULL''', and '''PRESENTATION'''. All configurations can display video simultaneously from one device connected via the Apple TV, and another device via the cable connection, in multiple combinations.
-The content from the two '''Media Player''' sources are not under user control, and are maintained by the school's Communications Department to show videos and slideshows. If you select either of these sources, there may or may not be any content depending on the presentation schedule set by the Communications Department.
+The content from the two '''Media Player''' sources are not under user control, and are maintained by the school's Communications Department to show videos and slideshows. If you select either of these sources, there may or may not be any content displayed depending on the presentation schedule set by the Communications Department. The  connection is unavailable.
 ====Screen Configurations====
-*'''SIDE x SIDE''' - the entire 18-screen matrix is divided in half, right and left. Each side can be configured to display a separate video source if desired.
+*'''TRIPLE QUAD''' - the 12-screen matrix is divided in three equal-size areas. Each area can be configured to display a separate video source if desired.
-*'''FULL''' - displays the largest image possible. Only one video source can be displayed.
+*'''SIDE x SIDE''' - the 12-screen matrix is divided in three equal-size areas. Each area can be configured to display a separate video source if desired.
-*'''PRESENTATION 1''' - displays a single video source in a centered screen area smaller than the '''FULL''' configuration screen .
+*'''FULL''' - displays a single video source in a centered screen area.
-*'''PRESENTATION 2''' - displays one or two video sources on two single monitors in the center of the '''SIDE x SIDE''' configuration.
+*'''PRESENTATION''' - displays one to four video sources on four single monitors in the center of the display matrix.
 ======How to use the system======
-* First, choose a Screen Configuration by tapping on it.
+*First, choose a '''Screen Configuration''' by tapping on it.
-* Next, tap on an Input Source panel, then on a Configuration panel. If the Screen Configuration can display two video sources, tap on each Configuration panel to direct the video source. The name of the input source should appear within the Screen Configuration panel. Note: sometimes the correct Input Source name appears within the Screen Configuration panel by default, but does not display on the screen. If this occurs, just tap the Input Source and then the Screen Configuration panel to set it correctly.
+*Next, tap on an '''Input Source''' panel, then on a '''Configuration''' panel. If the '''Screen Configuration''' can display two video sources, tap on each '''Configuration''' panel to direct the video source. The name of the '''Input Source''' should appear within the '''Screen Configuration''' panel. '''Note''': sometimes the correct Input Source name appears within the '''Screen Configuration''' panel by default, but does not display on the screen. If this occurs, just tap the Input Source and then the Screen Configuration panel to set it correctly.
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