Send Email on behalf of a Google Group

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SummarySend Email on behalf of a Google Group
AuthorMaintained by Rob Shin
HelpGet help with this article
StatusUp-to-date for the 2023-2024 school year.

Step 1: Add an address you own

  • On your computer, open Gmail.
  • In the top right, click Settings and then See all settings.
  • Click Accounts and Imports tab.
  • In Send mail as section, click Add another email address you own option.
  • In the form provide, in field (1) type the Group name that shows up when you send an email with this address.
  • In field (2) type in the group email address. Uncheck option (3) so this email is not treated as your nickname.
  • Click on Next step button to proceed to following step.

Step 2: Verify email ownership

  • Before using this email address to send emails, Google requires that you verify this email ownership.
  • Click on 'Send verification' button to let Google send a verification code to the group email.
  • When Google sends a verification to the group email, you will also receive it in your personal email inbox since you're a member of that group.

So, just copy the code and move on to next step.

  • Next, go back to verification page then paste the code you just copied from your inbox.

Step 3: Confirm 'send mail as'

  • If all is set properly, you should now see your group email added in the 'Send mail as' section.
  • If you would like to reply to emails sent to group email address using a group email, leave 'Reply from the same address' option checked.

Step 4: Sending an email using Group email address

  • Now as a member of the group, you don't stop at only receiving emails sent to group email. But also send and reply to emails using group email.
  • During email composition, just click on the dropdown icon to choose a group email address.

Please Note

  • Add only the members who need the send-as feature to the group.
  • This is important, because anyone in the group during the send-as setup will get the confirmation code/link.
  • If your group is already populated, you can either remove/re-add users, or simply change their email delivery settings to "no email" during setup.

For more Details

  • To send as a Google Group reflecting the groups email address, you will want to follow these steps

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