Reserve a room or resource in Google Calendar

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This article is...
Summary.pngHow to reserve a room or resource (including a laptop or iPad cart) in Google Calendar.
IntendedES.pngIntended for
Employees and Students
Categories.pngCategorized under
Calendars and Scheduling
JG.jpgMaintained by
Jeffrey Gomez
2017-2018.pngin need of review.

Reserve a room/resource via a calendar event

  1. Login to your RCS Google Calendar at
  2. Create a new event by either clicking and dragging in the calendar or by clicking the large, red Create Event button on the left side of the calendar screen
    1. Google Calendar Edit event.jpg
      If you choose to create an event by clicking and dragging, click on Edit Event to go to the screen where you can reserve a room.
  3. Google Calendar Time range.jpg
    In the Create Event screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
    1. Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the Repeat check box.
  4. Google Calendar Select rooms.jpg
    Once you are sure your dates and times are correct, you can begin adding a room/resource to your event. To do this, Click on the Rooms link on the right side of the Create Event page.
  5. To search for your room/resource, you may either click on the campus you need and scroll through the available rooms/resources, or you may use the search bar to search for its name.
    1. Google Calendar type room name to search.jpg
      NOTE: Please note the Show only available check box - if this box is checked, your list will only display available rooms/resources. If you wish to see all, even if they are not available, uncheck this box.
  6. Google Calendar rooms click to add.jpg
    Once you find the room/resource you want to book and it is available, click the Add link next to the room/resource name to add it to your event. Doing this should fill in the location field to your event as well.

The room/resource I'm looking for doesn't show up!

Google Calendar Show Availble Rooms.jpg

It's possible you have the Show only available check box checked. Uncheck the checkbox to see all rooms, even if they are not available.

The room/resource I need is busy! Who's using it? When will it be free?

Google Calendar Rooms find a time.jpg

You can see the status of your room/resource, as well as who has booked it by Adding the room to your event and then clicking the Find a Time Tab.

Reserve a room/resource via a Room Wizard

Room Wizard reservations can reserve a free room immediately. See our Room Wizard instructions page to reserve a room with a Room Wizard.

Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard!

Other articles about Calendars and Scheduling:

Article Summary
Add a Riverdale calendar (of any type -- event, room, or resource) to my own calendar How to find RCS Google Calendars, including room and cart reservations.
Get a list of Riverdale Google Calendars A list of most RCSs Google Calendars, links to them, and information about who manages them and who can access them.
Use the Hill MS Testing or US Major Student Deadlines Calendar The Testing and Major Student Deadlines Calendars are our list of all major assessments for Hill students. We use them to help balance our students' major commitments.
User Tags
Use the Hill and River Visitor Calendars When a visitor is scheduled to arrive on the Hill or River campus someone(the person arranging this meeting) needs to put it in the correct calendar.
List of Main Riverdale Google Groups List of Main Riverdale Google Groups.