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Export Files, Folders and Data from RCS Accounts: Difference between revisions
Export Files, Folders and Data from RCS Accounts (view source)
Revision as of 10:39, 9 June 2022
, 9 June 2022→2. Choose file type, frequency & destination
(→Google Apps data: changed Takeout recommendation) |
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We recommend using [https://takeout.google.com/ Google Takeout] to export the RCS files you would like to take with you and download them to an external storage device, personal computer, or personal account (Google or another service). To start the export process, go to [https://takeout.google.com/ takeout.google.com]. | We recommend using [https://takeout.google.com/ Google Takeout] to export the RCS files you would like to take with you and download them to an external storage device, personal computer, or personal account (Google or another service). To start the export process, go to [https://takeout.google.com/ takeout.google.com]. | ||
==== <big>1. Select data to include</big> ==== | ====<big>1. Select data to include</big>==== | ||
Choose '''Deselect all''' and check the boxes next to each Google app listed that you would like to have data from. If the option to view '''All [''app name''] data''' '''included''' is given, click on it to expand the list and select only the data you want. The most common apps and data useful to copy within them are: | Choose '''Deselect all''' and check the boxes next to each Google app listed that you would like to have data from. If the option to view '''All [''app name''] data''' '''included''' is given, click on it to expand the list and select only the data you want. The most common apps and data useful to copy within them are: | ||
{| class="wikitable" | {| class="wikitable" | ||
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|We '''strongly recommend''' that you go through all your Drive files in your RCS account and organize them into folders '''before''' starting the export process. | |We '''strongly recommend''' that you go through all your Drive files in your RCS account and organize them into folders '''before''' starting the export process. | ||
* ''Suggestion:'' make one folder called RCS (or another name of your choosing) and dump all your existing files/folders there so all of your school data can be easily found in one place. | *''Suggestion:'' make one folder called RCS (or another name of your choosing) and dump all your existing files/folders there so all of your school data can be easily found in one place. | ||
|- | |- | ||
|Google Photos | |Google Photos | ||
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|Useful if you would like to retain the contact info of anyone you have communicated with outside of RCS while using your school account. | |Useful if you would like to retain the contact info of anyone you have communicated with outside of RCS while using your school account. | ||
* ''Suggestion:'' create a label and move external/desired contacts into it '''before''' initiating your export. | *''Suggestion:'' create a label and move external/desired contacts into it '''before''' initiating your export. | ||
|} | |} | ||
Choose '''Next step''' at the bottom of the list of Google apps when you have finished selecting the data you will be keeping. | Choose '''Next step''' at the bottom of the list of Google apps when you have finished selecting the data you will be keeping. | ||
==== <big>2. Choose file type, frequency & destination</big> ==== | ====<big>2. Choose file type, frequency & destination</big>==== | ||
<u>Delivery method</u> | <u><big>Delivery method</big></u> | ||
'''Send download link via email:''' You will receive an email in your RCS account containing a download link to all your files once the export is complete. You will then have '''7 days''' to download your export. | '''Send download link via email:''' You will receive an email in your RCS account containing a download link to all your files once the export is complete. You will then have '''7 days''' to download your export. | ||
* Google app files (Docs, Sheets, Slides, etc.) will be saved as Microsoft Office files (Word, Excel, PowerPoint, etc.), so choose this delivery method if you do not have your own Google account or are intending to save your data to external storage or to a personal computer. | *Google app files (Docs, Sheets, Slides, etc.) will be saved as Microsoft Office files (Word, Excel, PowerPoint, etc.), so choose this delivery method if you do not have your own Google account or are intending to save your data to external storage or to a personal computer. | ||
'''Add to Drive:''' Choose if you have a personal Google account and want to store your exported data in Drive, which will preserve the original filetypes created through Google apps (Docs, Sheets, Slides, etc.). Enter your personal account information when prompted. A folder containing your archived data should be available in your personal Drive when the export is complete. | '''Add to Drive:''' Choose if you have a personal Google account and want to store your exported data in Drive, which will preserve the original filetypes created through Google apps (Docs, Sheets, Slides, etc.). Enter your personal account information when prompted. A folder containing your archived data should be available in your personal Drive when the export is complete. | ||
<u>Frequency</u> | <u><big>Frequency</big></u> | ||
'''Export once''' ''(Recommended)''''':''' All of your exported data will be available to download after your export is done. | '''Export once''' ''(Recommended)''''':''' All of your exported data will be available to download after your export is done. | ||
<u>File type & size</u> | <u><big>File type & size</big></u> | ||
'''.zip''' ''(Recommended)''''':''' Most computers can open this filetype. | '''.zip''' ''(Recommended)''''':''' Most computers can open this filetype. | ||
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'''50 GB''' ''(Recommended)''''':''' exports larger than this will be split up into multiple .zip files. | '''50 GB''' ''(Recommended)''''':''' exports larger than this will be split up into multiple .zip files. | ||
* The other available size options will also be split into multiple .zip files if the export exceeds the specified size chosen. | *The other available size options will also be split into multiple .zip files if the export exceeds the specified size chosen. | ||