Schedule Recurring Meetings in Google Calendar: Difference between revisions

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#*Note it must be within the school year for this to work!
#*Note it must be within the school year for this to work!
#Open the "Custom Recurrence" Add-On from the bar at the right
#Open the "Custom Recurrence" Add-On from the bar at the right
#*You may have to expand the Add-On bar first
#*[[File:Custom Recurrence-Open.png|none|thumb|222x222px]]<br />
#*[[File:Custom Recurrence-Open.png|none|thumb|222x222px]]<br />
#*It will show you the summary view of our school year, including days that will be skipped in the recurrence due to holidays, etc.
#*It will show you the summary view of our school year, including days that will be skipped in the recurrence due to holidays, etc.
#*[[File:Custom Recurrence-Intro.png|none|thumb|334x334px]]<br />
#*[[File:Custom Recurrence-Intro.png|none|thumb|334x334px]]<br />
#Select the event you just created
#Select the event you just created
#*[[File:Custom Recurrence-Details.png|none|thumb|198x198px]]<br />
#Enter the End Date for the recurrence
#Enter the End Date for the recurrence
#[[File:Custom Recurrence-Details.png|none|thumb|198x198px]]<br />
#Select the type of recurrence you want
#Select the type of recurrence you want
##SELECT SPECIFIC DATES: You don't want to repeat every "Day x" in the cycle, but want to pick specific ones.
##SELECT SPECIFIC DATES: You don't want to repeat every "Day x" in the cycle, but want to pick specific ones.
##CREATE FOR EVERY OTHER DATE: You just want to meet every other "Day x", i.e. every other Day 4.
##CREATE FOR EVERY OTHER DATE: You just want to meet every other "Day x", i.e. every other Day 4.
##CREATE SERIES: Create for every "Day x" within the dates you selected.
##CREATE SERIES: Create for every "Day x" within the dates you selected.

Revision as of 22:32, 22 August 2022

This article is...
Summary.pngUsing a Google Calendar Add-On to schedule recurring meetings with the 8-day rotation
IntendedES.pngIntended for
Employees and Students
Categories.pngCategorized under
RCS software and services
JK.jpgMaintained by
Jonathan King
2022-2023.pngUp-to-date for the 2022-2023 school year.



We introduced an 8-day rotation on the Hill campus in the 2022-2023 school year. As a result, it is much harder to schedule recurring meetings as you can no longer use a day-of-the-week recurrence, and need to be on the 8-day rotation. We worked with a developer to create a Google Calendar Add-On that makes this process much smoother and it is pre-loaded in all Riverdale user's Google Calendar. Here's how to use it

  1. Start in Google Calendar on the web in your preferred web browser, this will NOT work from mobile.
  2. Create the first event you wish to recur (aka repeat).
    • Note it must be within the school year for this to work!
  3. Open the "Custom Recurrence" Add-On from the bar at the right
    • You may have to expand the Add-On bar first
    • Custom Recurrence-Open.png

    • It will show you the summary view of our school year, including days that will be skipped in the recurrence due to holidays, etc.
    • Custom Recurrence-Intro.png

  4. Select the event you just created
    • Custom Recurrence-Details.png

  5. Enter the End Date for the recurrence
  6. Select the type of recurrence you want
    1. SELECT SPECIFIC DATES: You don't want to repeat every "Day x" in the cycle, but want to pick specific ones.
    2. CREATE FOR EVERY OTHER DATE: You just want to meet every other "Day x", i.e. every other Day 4.
    3. CREATE SERIES: Create for every "Day x" within the dates you selected.