Publish and Share Google Forms: Difference between revisions

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== Introduction ==
{{AboxNew
| name = Publish and Share Google Forms
| learning = x
| instruction = x
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| summ = Publish and share Google Forms
| maintained = RS
| year = 2024-2025
}}
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== Sharing Google Forms ==
Google has recently updated the user interface for Google Forms, introducing a new workflow for creating, publishing, and sharing forms. This update aims to give users greater control over form distribution and access.  
Google has recently updated the user interface for Google Forms, introducing a new workflow for creating, publishing, and sharing forms. This update aims to give users greater control over form distribution and access.  


The key changes include:   
The key changes include:   
* A **Publish** button, which must be clicked to make the form available for responders.   
* A '''''Publish''''' button, which must be clicked to make the form available for responders.   
* The ability to **Manage Responders**, allowing you to specify individual users or set the form to only be accessible by users within **Riverdale Country School**. 
* The ability to '''''Manage Responders''''', allowing you to specify individual users or set the form to only be accessible by users within '''''Riverdale Country School'''''.   
* A new process for sharing a **Responder Link** directly via email.
* A new process for sharing a '''''Responder Link''''' directly via email.
 
This article will guide you through these changes step by step.
 
== Step 1: Publishing Your Form ==
Before sharing your form, it must be published. This is a required step in the new Google Forms workflow.
 
# Open your Google Form. 
# Click the **''Publish''** button located in the top-right corner of the form editor. 
# A confirmation window will appear. Click **''Confirm''** to publish your form. 
  * Once published, your form will be available for responders based on the settings you choose in the next step.
 
== Step 2: Managing Responders ==
After publishing, you can control who has access to the form using the new **''Manage Responders''** feature.
 
# In the Google Forms toolbar, click on **''Settings''** (gear icon).   
# Navigate to the **''Responders''** tab. 
# Choose one of the following options:
  * **''Individual Responders''**: Add specific email addresses of people who can access your form. 
  * **''Riverdale Country School''**: Restrict access to users with an @riverdale.edu email address. 
# Click **''Save''** to apply these settings. 
 
== Step 3: Sharing the Responder Link ==
Once your form is published and responders are managed, you can share the link.


# In the toolbar, click the **''Send''** button (paper plane icon). 
These articles will guide you through these changes step by step:
# Under the **''Link''** tab, click **''Copy''** to copy the responder link to your clipboard. 
  * Optionally, click **''Shorten URL''** to generate a shorter link. 
# Open your email application and compose a message to the responders. 
# Paste the responder link into the email and send it. 


== Conclusion ==
* [https://support.google.com/docs/answer/2839588?hl=en Publish and Share Google Forms]
* [https://www.iorad.com/player/2492491/Google-Forms---Publish-and-Share-Google-Form Visual Tutorial Walkthrough]
The new Google Forms workflow simplifies form distribution while giving you more control over access. By following the steps to publish your form, manage responders, and share the link, you can ensure your forms reach the right audience securely.
The new Google Forms workflow simplifies form distribution while giving you more control over access. By following the steps to publish your form, manage responders, and share the link, you can ensure your forms reach the right audience securely.


For further assistance, contact the **Riverdale IT Department**.
== Questions? ==
If you have more questions about this, reach out to a member of the Tech Team, we’re more than happy to help!

Latest revision as of 14:03, 23 January 2025

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SummaryPublish and share Google Forms
AuthorMaintained by Rob Shin
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StatusUp-to-date for the 2024-2025 school year.

Sharing Google Forms

Google has recently updated the user interface for Google Forms, introducing a new workflow for creating, publishing, and sharing forms. This update aims to give users greater control over form distribution and access.

The key changes include:

  • A Publish button, which must be clicked to make the form available for responders.
  • The ability to Manage Responders, allowing you to specify individual users or set the form to only be accessible by users within Riverdale Country School.
  • A new process for sharing a Responder Link directly via email.

These articles will guide you through these changes step by step:

The new Google Forms workflow simplifies form distribution while giving you more control over access. By following the steps to publish your form, manage responders, and share the link, you can ensure your forms reach the right audience securely.

Questions?

If you have more questions about this, reach out to a member of the Tech Team, we’re more than happy to help!

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