Reserve Classrooms in the Veracross Employee Portal: Difference between revisions

Reserve Classrooms in the Veracross Employee Portal (view source)

Revision as of 12:56, 9 September 2024

2,247 bytes added , 9 September

Added instructions on how to reserve rooms in the Employee Portal

Nsundell

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+Classrooms on the Hill Campus (with a few exceptions) can be reserved in the [https://portals.veracross.com/riverdale/faculty Veracross Employee Portal]. Conference rooms and large meeting spaces, such as the MPR or AV Room, are reserved in Google Calendar; for those, see [[Reserve a room or resource in Google Calendar]]
+== Finding and reserving free rooms in the Employee Portal ==
+# Navigate to the [https://portals.veracross.com/riverdale/faculty Veracross Employee Portal].
+# On the right-hand side of the Home page, click the “Find Free Rooms” button under School Links. [[File:Free Rooms Button.png|289x289px]]
+# This will bring you to the Resource Reservations module. You start two options here:
+#* “Free rooms in the next 60min”: As the name suggests, this will automatically show you all classrooms without any scheduled classes/meetings in the next hour (skipping Steps 2 and 3).
+#* “View Available Places”: Use this option to see room availability for a future date/time, which you will specify in Steps 2 and 3. Generally, this will be a Classroom.
+# In Step 2, select the date.
+# In Step 3, you again have several options:
+#* View All: View all classrooms’ schedules for the full day.
+#* Filter By:
+#** Name: This will allow you to select a specific room to see its schedule for that date selected above.
+#** Time Range: This will allow you to specify a time range and then see which rooms are available at that time.
+#** Block: This will allow you to select a block and see which rooms are available during that block on that day.
+#* View All Blocks is not generally recommended, as we have many sub-blocks and overlapping blocks.
+# Once you reach Step 4, you will be able to see all rooms’ schedules, with available rooms at the top.
+# To book a room, click the “Reserve” button next to the room you wish to reserve.
+# This will bring up a new window to reserve the resource. You can adjust the date and time here, as well as fill in the description, group size, and notes. All fields are required.
+#* Note: This currently only allows you to make a one-time reservation; if you wish you to make a recurring one, repeat this process or reach out to the Registrar, Nicole Sundell (nsundell@riverdale.edu).
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