Difference between revisions of "Reserve a room or resource in Google Calendar"

Jump to navigation Jump to search
no edit summary
Line 1: Line 1:
{{abox
{{abox
  | name          = Reserve a room
  | name          = Reserve a room
  | summary      = How to reserve a room in our Google Calendar reservation system.
  | summary      = How to reserve a room or resource (including a laptop or iPad cart) in Google Calendar.
  | for_employees = y
  | for_employees = y
  | for_students  = y
  | for_students  = y
Line 11: Line 11:
}}
}}


==Reserve a Room==
==Reserve a room/resource via a calendar event==
 
===Via a calendar event===
# Login to your RCS Google Calendar at http://calendar.riverdale.edu
# Login to your RCS Google Calendar at http://calendar.riverdale.edu
# Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen
# Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen
Line 19: Line 17:
# [[Image:Google Calendar Time range.jpg|thumbnail]]In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
# [[Image:Google Calendar Time range.jpg|thumbnail]]In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
## Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.<br clear="all">
## Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.<br clear="all">
#[[Image:Google Calendar Select rooms.jpg|thumbnail]]Once you are sure your dates and times are correct, you can begin adding a room to your event.  To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br clear="all">
#[[Image:Google Calendar Select rooms.jpg|thumbnail]]Once you are sure your dates and times are correct, you can begin adding a room/resource to your event.  To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br clear="all">
# To search for your room, you may either click on the campus you need and scroll through the available rooms, or you may use the search bar to search for the name of the room.
# To search for your room/resource, you may either click on the campus you need and scroll through the available rooms/resources, or you may use the search bar to search for its name.
##[[Image:Google Calendar type room name to search.jpg|thumbnail]]'''NOTE:''' Please note the '''Show only available''' check box - if this box is checked, your list will only display available rooms.  If you wish to see '''all''' rooms, even if they are not available, uncheck this box.<br clear="all">
##[[Image:Google Calendar type room name to search.jpg|thumbnail]]'''NOTE:''' Please note the '''Show only available''' check box - if this box is checked, your list will only display available rooms/resources.  If you wish to see '''all''', even if they are not available, uncheck this box.<br clear="all">
# [[Image:Google Calendar rooms click to add.jpg|thumbnail]]Once you find the Room you want to book and it is available, click the '''Add''' link next to the Room name to add it to your event. Doing this should fill in the location field to your event as well.<br clear="all">
# [[Image:Google Calendar rooms click to add.jpg|thumbnail]]Once you find the room/resource you want to book and it is available, click the '''Add''' link next to the room/resource name to add it to your event. Doing this should fill in the location field to your event as well.<br clear="all">


====The Room I'm Looking For Doesn't Show Up!====
===The room/resource I'm looking for doesn't show up!===


[[Image:Google Calendar Show Availble Rooms.jpg|thumbnail]]It's possible you have the '''Show only available''' check box checked.  Uncheck the checkbox to see all rooms, even if they are not available. <br clear="all">
[[Image:Google Calendar Show Availble Rooms.jpg|thumbnail]]It's possible you have the '''Show only available''' check box checked.  Uncheck the checkbox to see all rooms, even if they are not available. <br clear="all">


====The Room I Need is Busy - Who's Using it? When Will it be Free?====
====The room/resource I need is busy! Who's using it? When will it be free?====


[[Image:Google Calendar Rooms find a time.jpg|thumbnail]]You can see the status of your room, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br clear="all">
[[Image:Google Calendar Rooms find a time.jpg|thumbnail]]You can see the status of your room/resource, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br clear="all">


===Via Room Wizards===
===Via Room Wizards===


Room Wizard reservations are available for reserving a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a room wizard.
Room Wizard reservations can reserve a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a Room Wizard.


Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard! Wowie!
Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard!  


{{Calendaring}}
{{Calendaring}}

Navigation menu