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Use Zoom Video Conferencing for Remote Learning?: Difference between revisions
Use Zoom Video Conferencing for Remote Learning? (view source)
Revision as of 20:50, 30 March 2020
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[[File:Zoomandmeet.jpeg|thumbnail|250 px|alt=|none]] <br clear="all"> | [[File:Zoomandmeet.jpeg|thumbnail|250 px|alt=|none]] <br clear="all"> | ||
== No personal accounts, please. Only use RCS Email linked Zoom accounts for Riverdale work == | ==No personal accounts, please. Only use RCS Email linked Zoom accounts for Riverdale work== | ||
If you choose to use Zoom, and you happen to have a personal Zoom account (i.e. one tied to a personal/non-RCS email account), we ask that you don't this personal account for instruction at Riverdale. Please only use your Riverdale Zoom account for all interactions at Riverdale. | If you choose to use Zoom, and you happen to have a personal Zoom account (i.e. one tied to a personal/non-RCS email account), we ask that you don't this personal account for instruction at Riverdale. Please only use your Riverdale Zoom account for all interactions at Riverdale. | ||
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[[File:Zoom switch.jpg|thumbnail|450 px|alt=|none]] <br clear="all"> | [[File:Zoom switch.jpg|thumbnail|450 px|alt=|none]] <br clear="all"> | ||
==New to Zoom (Mac)? - Installing Zoom via Self Service== | ==Zoom Clients== | ||
If you are using a non-RCS device, you can find the Hardware requirements for Zoom here: https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux | |||
Please check the requirements to ensure your non-RCS device is appropriate before instructing or learning with Zoom at RCS. | |||
===New to Zoom (Mac)? - Installing Zoom via Self Service=== | |||
If you're new to Zoom, and you're using a Mac Laptop, you can install Zoom through Self Service. If you don't have Self Service on your Mac, read [[Enroll in Self Service|this article]] for instructions on how to enroll. | If you're new to Zoom, and you're using a Mac Laptop, you can install Zoom through Self Service. If you don't have Self Service on your Mac, read [[Enroll in Self Service|this article]] for instructions on how to enroll. | ||
[[File:SS and Zoom.jpg|thumbnail|450 px|alt=|none]] <br clear="all"> | [[File:SS and Zoom.jpg|thumbnail|450 px|alt=|none]] <br clear="all"> | ||
==New to Zoom (Windows)? - Installing Zoom== | ===New to Zoom (Windows)? - Installing Zoom=== | ||
You can install Zoom from the [https://zoom.us/download Zoom Download Center]. | You can install Zoom from the [https://zoom.us/download Zoom Download Center]. | ||
== Scheduling a Zoom Meeting == | ===Using the Web Client=== | ||
If you are joining a meeting but do not want to install the Zoom client, you can use Zoom from your web browser. After you're prompted to download the client, you should see a link at the bottom of the web page, allowing you to go to join the meeting in the browser. '''Note: this will not work on a mobile device.''' | |||
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[[File:ZoomWebClient.png|none|thumb|500x500px]] | |||
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===Smartphones and Tablet Clients=== | |||
To use Zoom from your Smartphone or Tablet, you must install the Zoom Client from the appropriate App Store ([https://apps.apple.com/us/app/zoom-cloud-meetings/id546505307 Apple App Store] | [https://play.google.com/store/apps/details?id=us.zoom.videomeetings&hl=en Android]). RCS-issued iPads should already have the Zoom client installed, or you can download it from Self-Service.<br /> | |||
===Testing your Zoom Client=== | |||
If you'd like to test your Zoom Client install before joining a meeting, you can do so at https://zoom.us/test<br /> | |||
==Scheduling a Zoom Meeting== | |||
Zoom has a great overivew on scheduling Zoom meetings here: https://support.zoom.us/hc/en-us/articles/201362413-Scheduling-meetings | Zoom has a great overivew on scheduling Zoom meetings here: https://support.zoom.us/hc/en-us/articles/201362413-Scheduling-meetings | ||
==Quick Overview of Host Controls in a Zoom Meeting== | ==Quick Overview of Host Controls in a Zoom Meeting== | ||
Host controls allow you as the host to control various aspects of the Zoom Meeting, such as managing the participants. Please [https://youtu.be/ygZ96J_z4AY Watch this Video] for an overview of how this works. | Host controls allow you as the host to control various aspects of the Zoom Meeting, such as managing the participants. Please [https://youtu.be/ygZ96J_z4AY Watch this Video] for an overview of how this works. | ||
Also helpful is Zoom's [https://riverdale.zoom.us/rec/play/vJR5d-j5q283HNGcsgSDV_5wW9Tpe_qs0CVM_PIEmknkVnAAYVGlZuMaZ7NAORKJB_fFeWJ9L4d5ilrn?continueMode=true 44:00 Webinar on using Zoom in Education] | |||
==Muting/Unmuting Audio and Video== | ==Muting/Unmuting Audio and Video== | ||
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==Participant and Meeting Management== | ==Participant and Meeting Management== | ||
Hosts and co-hosts can click Manage Participants in the host controls bar to display the participants list: | Hosts and co-hosts can click Manage Participants in the host controls bar to display the participants list: | ||
[[File:Manage-participants-button.png|800 px|alt=|none]] <br | [[File:Manage-participants-button.png|800 px|alt=|none]] | ||
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Click the drop-down menu located at the top-left corner to close the participants list or click Pop Out to separate the participants list from the meeting window: | Click the drop-down menu located at the top-left corner to close the participants list or click Pop Out to separate the participants list from the meeting window: | ||
[[File:Participants-list-close-or-pop-out-options.png|450 px|alt=|none]] <br | [[File:Participants-list-close-or-pop-out-options.png|450 px|alt=|none]] | ||
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Hover over a participant and click '''More''' for these options: | Hover over a participant and click '''More''' for these options: | ||
[[File:PARTICIPANT AND MEETING MANAGEMENT.jpg|450 px|alt=|none]] <br | [[File:PARTICIPANT AND MEETING MANAGEMENT.jpg|450 px|alt=|none]] | ||
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'''Chat:''' Open the chat window to send messages directly to the panelist. | '''Chat:''' Open the chat window to send messages directly to the panelist. | ||
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'''You will also have access to enable or disable these options at the bottom of the participants list:''' | '''You will also have access to enable or disable these options at the bottom of the participants list:''' | ||
[[File:Participants-list-bottom-more-options-for-host.png|450 px|alt=|none]] <br | [[File:Participants-list-bottom-more-options-for-host.png|450 px|alt=|none]] | ||
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'''Mute All / Unmute All:''' Mute or unmute all participants currently in the meeting. | '''Mute All / Unmute All:''' Mute or unmute all participants currently in the meeting. | ||
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'''Play enter/exit Chime:''' Play a sound when participants join and leave the meeting | '''Play enter/exit Chime:''' Play a sound when participants join and leave the meeting | ||
'''Lock meeting:''' Don't allow other participants to join the meeting in progress. | '''Lock meeting:''' Don't allow other participants to join the meeting in progress. See more information on this below. | ||
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==Prevent Unwanted Zoom Participants== | |||
Once in a meeting, uninvited guests can listen in on discussions, capture screenshots of shared content, and even disrupt the meeting with unwanted video, audio, or shared content. | |||
If someone you don't know shows up in your meeting, you should take it seriously; it's possible that these incidents may constitute a phishing attempt to obtain confidential information or access to RCS services. | |||
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'''Lock the meeting -''' It’s always smart to lock your front door, even when you’re inside the house. When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one). | |||
*In the meeting, click Manage Participants at the bottom of your Zoom window. | |||
*In the Participants pop-up, click the button that says "More". | |||
[[File:More Lock Meeting.png|thumbnail|450 px|alt=|none]] | |||
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*Click "Lock Meeting". | |||
[[File:Lock Meeting.png|thumbnail|450 px|alt=|none]] | |||
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'''Waiting Rooms -''' The Waiting Room is a helpful feature for hosts to control who comes and goes. If you have Waiting rooms enabled on a meeting, you can go [https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room#h_f493a86f-7d08-4e3b-9d6d-9b236fe9cdcd here] to see Zoom's documentation on using them. | |||
You can also choose not to allow participants to rename themselves. | |||
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'''Familiarize yourself with your Zoom settings -''' Understand how to protect your virtual space when you need to. You can access Zoom Settings and features [https://zoom.us/profile/setting here]. | |||
*Remove unwanted or disruptive participants: From that Participants menu, you can mouse over a participant’s name, and several options will appear, including Remove. Click that to kick someone out of the meeting. | |||
*Allow removed participants to rejoin: When you do remove someone, they can’t rejoin the meeting. But you can toggle your settings to allow removed participants to rejoin, in case you boot the wrong person. | |||
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==Breakout Rooms== | ==Breakout Rooms== | ||
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'''Key Features of the Zoom for GSuite Add-On''' | '''Key Features of the Zoom for GSuite Add-On''' | ||
#Schedule a Zoom Meeting with details from an email, automatically adding the topic, attendees, and attachments based on subject, recipients, and sent documents. | #Schedule a Zoom Meeting with details from an email, automatically adding the topic, attendees, and attachments based on subject, recipients, and sent documents. | ||
#Automatically add Zoom Meeting details to your Google Calendar invitation with 1-click | #Automatically add Zoom Meeting details to your Google Calendar invitation with 1-click | ||
#Customize meeting options like join with video on, join with audio muted, join before host, and more. | #Customize meeting options like join with video on, join with audio muted, join before host, and more. | ||
#Simplify the administration of Zoom to your whole organization with a centralized deployment and an easy installation process. | #Simplify the administration of Zoom to your whole organization with a centralized deployment and an easy installation process. | ||
Install [https://gsuite.google.com/marketplace/app/zoom_for_gsuite/364750910244 Zoom for GSuite] from the G Suite Marketplace. | |||
'''Step 1 - Install''' [https://gsuite.google.com/marketplace/app/zoom_for_gsuite/364750910244 '''Zoom for GSuite'''] from the G Suite Marketplace. | |||
[[File:Zoom4.png|alt=Zoom Scheduler window|left|frameless|500x500px]] | [[File:Zoom4.png|alt=Zoom Scheduler window|left|frameless|500x500px]] | ||
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'''Adding a Zoom meeting to a Google Calendar event from your calendar:''' | '''Step 2 - Adding a Zoom meeting to a Google Calendar event from your calendar:''' | ||
#Go to Google Calendar and create an event. | #Go to Google Calendar and create an event. | ||
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#Click Send to send the invites. | #Click Send to send the invites. | ||
#Guests will receive an email with the event information and a link to the video meeting. | #Guests will receive an email with the event information and a link to the video meeting. | ||
[[File:Add Zoom Conferencing.jpg|alt=Zoom Scheduler window|left|frameless|400x400px]] | [[File:Add Zoom Conferencing.jpg|alt=Zoom Scheduler window|left|frameless|400x400px]] | ||
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After you've installed Zoom for GSuite, please review your default meeting settings in Zoom here: https://zoom.us/profile/setting. | '''Step 3 -''' After you've installed Zoom for GSuite, please review your default meeting settings in Zoom here: https://zoom.us/profile/setting. | ||
Make sure things are set the way you'd want them when you schedule meetings from Google Calendar. | Make sure things are set the way you'd want them when you schedule meetings from Google Calendar. | ||
You can always change settings on meetings you schedule through the Chrome Scheduling Extension by going here: https://zoom.us/meeting and clicking on the Name of the meeting you want to change settings for (Under "Topic"). From there, you can modify the meeting settings for an individual meeting. | You can always change settings on meetings you schedule through the Chrome Scheduling Extension by going here: https://zoom.us/meeting and clicking on the Name of the meeting you want to change settings for (Under "Topic"). From there, you can modify the meeting settings for an individual meeting. | ||