Send Email on behalf of a Google Group: Difference between revisions

Send Email on behalf of a Google Group (view source)

Revision as of 20:27, 15 September 2021

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 {{abox
   | name          = "Send As", an e-mail group?
-  | summary       = The School Messenger System allows school administrators to communicate announcements to members of the RCS community through an automated voice messaging system.
+  | summary       = Learn how to send as a Google Group reflecting the groups email address.
   | for_employees = Y
   | for_students  =
   | for_parents   =
-  | cat1          =  Communication
+  | cat1          =  Google
-  | cat2          =
+  | cat2          =  Communication
   | maintained    = JG
-  | year          = 2016-2017
+  | year          = 2021-2022
 }}
+=Step 1: Add an address you own=
+* On your computer, open Gmail.
+* In the top right, click Settings and then 'Settings'.
+* Click 'Accounts and imports' tab.
+* In 'Send mail as' section, click 'Add another email address you own' option.
+* In the form provide, in field (1) type the Group name that shows up when you send an email with this address.
+* In field (2) type in the group email address. Uncheck option (3) so this email is not treated as your nickname.
+* Click on 'Next step' button to proceed to following step.
+=Step 2: Verify email ownership=
+* Before using this email address to send emails, Google requires that you verify this email ownership.
+* Click on 'Send verification' button to let Google send a verification code to the group email.
+* When Google sends a verification to the group email, you will also receive it in your personal email inbox since you're a member of that group.
+So, just copy the code and move on to next step.
+* Next, go back to verification page then paste the code you just copied from your inbox.
+=Step 3: Confirm 'send mail as'=
+* If all is set properly, you should now see your group email added in the 'Send mail as' section.
+* If you would like to reply to emails sent to group email address using a group email, leave 'Reply from the same address' option checked.
+=Step 4: Sending an email using Group email address=
+* Now as a member of the group, you don't stop at only receiving emails sent to group email. But also send and reply to emails using group email.
+* During email composition, just click on the dropdown icon to choose a group email address.
+=Please Note=
+* Add only the members who need the send-as feature to the group.
+* This is important, because anyone in the group during the send-as setup will get the confirmation code/link.
+* If your group is already populated, you can either remove/re-add users, or simply change their email delivery settings to "no email" during setup.
+=For more Details=
+*To send as a Google Group reflecting the groups email address, you will want to follow these [https://support.google.com/mail/answer/22370?hl=en steps]
 {{Communication}}