Manage Remote Parent-Teacher Conferences (MS/US): Difference between revisions
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The AA scheduling the meeting '''''makes the first teacher a co-host of the meeting when creating the initial invite and meeting link.''''' | The AA scheduling the meeting '''''makes the first teacher a co-host of the meeting when creating the initial invite and meeting link.''''' | ||
# Invite first teacher on calendar invite as usual | # Invite the first teacher on calendar invite as usual | ||
# Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Host controls''''' click '''''Restricted''''' under '''''Meeting Access''''' | # Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Host controls''''' click '''''Restricted''''' under '''''Meeting Access''''' | ||
# Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Guests''','' add the first teacher as a '''''Co-host''''' | # Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Guests''','' add the first teacher as a '''''Co-host''''' | ||
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#* Click on the '''''three vertical dots''''' next to the family member(s) | #* Click on the '''''three vertical dots''''' next to the family member(s) | ||
#* Click on '''''Add as co-host''''' | #* Click on '''''Add as co-host''''' | ||
# | # The first teacher will '''''leave the meeting''''' (and '''<u>not</u>''' end the meeting) by clicking '''''Just leave the call''''' | ||
[[File:Co-host Google Meet Parent Teacher Conferences.png|213x213px]] | [[File:Co-host Google Meet Parent Teacher Conferences.png|213x213px]] | ||
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[[File:Leave Meet Call Parent Teacher Conference.png|200x200px]] | [[File:Leave Meet Call Parent Teacher Conference.png|200x200px]] | ||
=== For Other Teachers === | === For All Other Teachers === | ||
Families will meet with subsequent teachers on the same Meet call without closing it. Teachers simply join the link they are given in the calendar invite. | Families will meet with subsequent teachers on the same Meet call without closing it. Teachers simply join the link they are given in the calendar invite. | ||
# Click the meeting link in your calendar to join it | # Click the meeting link in your calendar to join it | ||
# Parents will need to admit you to the call, since you will be in the waiting room when you join | |||
# When your are finished, make sure to click '''''Just leave the call''''' so that the next teachers can join on the call. Do '''<u>not</u>''' end the meeting. | # When your are finished, make sure to click '''''Just leave the call''''' so that the next teachers can join on the call. Do '''<u>not</u>''' end the meeting. | ||
Revision as of 13:26, 16 November 2023
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| Summary | How to use Google Meet for Riverdale Parent-Teacher conferences |
| Author | Maintained by Matthijs van Mierlo |
| Help | Get help with this article |
| Status | Up-to-date for the 2023-2024 school year. |
Use Google Meet for Conferences
If your Parent-Teacher conferences is scheduled using Google Meet this year, follow this guide. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:
For Administrative Assistants
The AA scheduling the meeting makes the first teacher a co-host of the meeting when creating the initial invite and meeting link.
- Invite the first teacher on calendar invite as usual
- Click Settings next to Join with Google Meet, click Host controls click Restricted under Meeting Access
- Click Settings next to Join with Google Meet, click Guests, add the first teacher as a Co-host
For 1st Teacher
- During the first meeting, the teacher automatically becomes the meeting host
- Families will join the first teacher meeting at the scheduled time
- The first teacher will add the parents/family as co-hosts during first meeting (regardless of having a Google account or not)
- Click on the participants icon (people)
- Click on the three vertical dots next to the family member(s)
- Click on Add as co-host
- The first teacher will leave the meeting (and not end the meeting) by clicking Just leave the call
For All Other Teachers
Families will meet with subsequent teachers on the same Meet call without closing it. Teachers simply join the link they are given in the calendar invite.
- Click the meeting link in your calendar to join it
- Parents will need to admit you to the call, since you will be in the waiting room when you join
- When your are finished, make sure to click Just leave the call so that the next teachers can join on the call. Do not end the meeting.
Use Zoom for Conferences (Teachers)
Make Parents/Family Meeting Hosts
- In the host controls, click Participants
- Hover over the participant you want to make the host and click More
- Click Make Host.
- Click Yes to confirm
Leave Zoom Call vs. Ending Meeting for All
When you click on End Meeting, click Leave Meeting when prompted to.
Note: DO NOT click End Meeting for All, since that will end the meeting for all the participants as well. Parents and family need the meeting to stay open so they can meet with subsequent teachers in the same location.
If you didn't already assign a new host, you will have a choice to Assign a New Host. Once you've clicked on the proper participant, then you can select Assign and Leave.
