Manage Remote Parent-Teacher Conferences (MS/US): Difference between revisions

This article is...
	This article is for Administrative assistants scheduling Parent Teacher Conferences.
	Intended for; Employees and Students
	Categorized under; Classroom Technology and Systems‏‎
	Maintained by; Matt Ringh
	in need of review.

Revision as of 09:40, 2 October 2023

Use Google Meet for Conferences

Parent-Teacher conferences are being scheduled over Google Meet this year. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:

Families will join the first teacher meeting at the scheduled time
During the first meeting, the teacher automatically becomes the meeting host
Teachers will add the parents/family as co-hosts
Teachers will leave the meeting (and not end the meeting)
Families will meet with subsequent teachers on the same Meet call without closing it

Make Parents/Family Co-hosts

If you are the first scheduled Parent-Teacher conference, you (as the teacher) will need to make sure to add the parents/family as co-hosts so that they can continue using the same meeting link after your scheduled meeting block has ended. To do this:

Click on the participants icon (people)
Click on the three vertical dots next to the family member(s)
Click on Add as co-host

Leave Google Meet Call vs. Ending Meeting

Teachers, after your scheduled time with parents and family, make sure you click Just leave the call (if you are given that option).

Note: DO NOT select End the call for everyone. Parents and family will be using the same Google Meet link for subsequent meetings, and they will need to admit teachers to the same call.

Other Platforms (Zoom)

Make Parents/Family Meeting Hosts

In the host controls, click Participants
Hover over the participant you want to make the host and click More
Click Make Host.
Click Yes to confirm

Leave Zoom Call vs. Ending Meeting for All

If when you attempt to leave the meeting you see a message that says "End Meeting for All", don't click it. Instead, choose "Leave Meeting".

You will then have the choice to "Assign a New Host" (which will be the parent), and finally to "Assign and Leave".

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-Parent Teacher Conferences are being scheduled over Zoom this year. You will receive an invite to your portion of the meeting, which is 15-20 minutes of the longer/full meeting. Every teacher's calendar invite contains a link to the same Zoom meeting.
+== Use Google Meet for Conferences ==
+Parent-Teacher conferences are being scheduled over '''''Google Meet''''' this year. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:
-'''Here are the most important details you need to be aware of regarding Parent/Teacher Conferences this year.'''
+* Families will join the first teacher meeting at the scheduled time
+* During the first meeting, the '''''teacher automatically becomes the meeting host'''''
+* Teachers will '''''add the parents/family as co-hosts'''''
+* Teachers will '''''leave the meeting''''' (and not end the meeting)
+* Families will meet with subsequent teachers on the same Meet call without closing it
-# When you are the first teacher in a Parent Teacher Conference, you will automatically become the Host of the Zoom meeting.
+=== Make Parents/Family Co-hosts ===
-# You must then pass "Host" controls to the parent before you leave the meeting (after your 15 minutes). This will prevent the Parent from being kicked out of the meeting when you leave, and it will allow the parent to "admit" subsequent teachers into the meeting from the Waiting Room.
+If you are the first scheduled Parent-Teacher conference, you (as the teacher) will need to make sure to '''''add the parents/family as co-hosts''''' so that they can continue using the same meeting link after your scheduled meeting block has ended. To do this:
-'''Here's how to make the parent the "Host":'''
+* Click on the '''''participants icon''''' (people)
-* In the host controls, click Participants.
+* Click on the '''''three vertical dots''''' next to the family member(s)
-* This will open the participants list.
+* Click on '''''Add as co-host'''''
-* Hover over the name of the participant you want to make the host and click More.
-* Click Make Host.
-* Click Yes to confirm that you want to make this user the host.
-[[File:Make Host in Zoom.jpg|390px]] <br clear="all">
-'''Here's the failsafe...'''
+[[File:Co-host Google Meet Parent Teacher Conferences.png|213x213px]]
+=== Leave Google Meet Call vs. Ending Meeting ===
+Teachers, after your scheduled time with parents and family, make sure you click '''''Just leave the call''''' (if you are given that option).
+Note: ''DO NOT select '''End the call for everyone'''. Parents and family will be using the same Google Meet link for subsequent meetings, and they will need to admit teachers to the same call.''
+[[File:Leave Meet Call Parent Teacher Conference.png|200x200px]]
+== Other Platforms (Zoom) ==
+=== '''Make Parents/Family Meeting Hosts''' ===
+* In the host controls, click '''''Participants'''''
+* Hover over the '''''participant''''' you want to make the host and click '''''More'''''
+* Click '''''Make Host'''''.
+* Click '''''Yes''''' to confirm
+=== [[File:Make Host in Zoom.jpg|200x200px]]  ===
+=== Leave Zoom Call vs. Ending Meeting for All ===
 If when you attempt to leave the meeting you see a message that says "End Meeting for All", don't click it. Instead, choose "Leave Meeting".
-[[File:End meeting for all.jpg|350px]] <br clear="all">
+[[File:End meeting for all.jpg|200x200px]] <br clear="all">
 You will then have the choice to "Assign a New Host" (which will be the parent), and finally to "Assign and Leave".
-[[File:Assign New Host.jpg|350px]] <br clear="all">
+<br clear="all">

	This article is for Administrative assistants scheduling Parent Teacher Conferences.
	Intended for Employees and Students
	Categorized under Classroom Technology and Systems‏‎
	Maintained by Matt Ringh
	in need of review.