Enter Student Attendance

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SummaryEnter class attendance on Veracross
AuthorMaintained by Jen Davenport
HelpGet help with this article
StatusUp-to-date for the 2023-2024 school year.


Attendance for all divisions must be entered consistently and accurately to ensure the school knows the whereabouts of all students at all times.

Lower School

Lower School daily attendance (also know as master attendance) should be entered by homebase teachers in the Veracross Faculty Portal by 9am each day. Specials teachers do not need to enter attendance at this time since we do not take Class Attendance for the lower school.

Attendance codes

Present
Student is in class, in person
Not in Class
Student is not in class, but expected in person
Tardy
Student arrived late to class, in person


Middle and Upper School

You are required to report attendance for every class of the day using the Veracross Faculty Portal. Many teachers find it easier to take attendance at the beginning of each class rather than entering all of your attendance at the end of the day. You are welcome to do the same.

An automated email will be sent out at 9:20am and 11am every school day to all teachers of a class that have not had attendance taken yet. After 11am the Hill attendance officer sends a semi-automated email to families of students whose whereabouts are unknown, it's critical that we have attendance data accurately entered before this goes out.

Near the end of the school day, an email is sent to all students that have been marked "Not in Class" with the teacher cc'd indicating that they have been given a 'cut' and can contact the attendance officer to explain the absence.

Please use the “notes” section of Veracross to indicate whether a student is excused from class by another obligation (Testing, sports event, etc).

Attendance codes

Present
Student is in class, in person
Not in Class
Student is not in class, but expected in person
Tardy
Student arrived late to class, in person

General Attendance Reminders

When To Take Attendance

Please do your very best to take attendance at the beginning of every class! It is also especially important for all of the morning attendance to be submitted by 12:00pm. I need that information in order to determine which students are not accounted for that day.

Attendance Related Emails

Sometimes parents or students email teachers directly about missing class. If I am not CC’d on that email, please forward it to me! In addition, please encourage parents to submit attendance requests into the parent portal. All attendance requests must come from parents.

Substituting a Class?

If you are subbing for someone else, please email me the names of the students who are NOT in class. If all are present, just send me a quick “everyone’s here” email!

End-of-the-Day Emails

If a student misses your class with no explanation, mark them as “Not in Class.” Towards the end of the day, I pull a query of all students marked "Not in Class." Each of those students (along with their teacher for that class and their dean) will get an automated email asking the student to explain their absence. If the student does not explain their absence, that mark is switched from “Not in Class” to “Absent Unexcused.”

Any Questions or Comments?

Feel free to stop by Reception (Room 1110 in Mow) any time for assistance. Additionally, you can call ext #2700 or ext #0 during the day with any questions or attendance related information.