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Export Files, Folders and Data from RCS Accounts: Difference between revisions
Export Files, Folders and Data from RCS Accounts (view source)
Revision as of 17:14, 14 May 2024
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==Students== | ==Students== | ||
For all departing students (graduates, transfers, withdraws, etc.) ''' | For all departing students (graduates, transfers, withdraws, etc.) we will '''permanently remove your accounts after July 31st and''' '''you will lose access to your RCS Google account, email address, Schoology, myRiverdale, etc.''' | ||
'''Make sure you have transferred anything you wish to keep''' from your Google Drive to your personal accounts or external drives before you go because | #'''Make sure you have transferred anything you wish to keep''' from your Google Drive to your personal accounts or external drives before you go because '''we can not re-activate your accounts if you miss the deadline'''. [[#How to keep data from your RCS account|See below for details]] on retaining/moving your Google data. | ||
# '''Be sure to [https://support.google.com/mail/answer/25922 setup an auto-reply/vacation message in GMail] at some point in May or June''' to share your non-RCS email with anyone who emails you before your accounts are removed. | |||
Be sure to [https://support.google.com/mail/answer/25922 setup an auto-reply/vacation message in GMail] at some point in May or June to share your non-RCS email with anyone who emails you before your accounts are removed. | # You may also want to '''set up a forwarding address in your Riverdale GMail''', which will forward all of your mail to another address. [[File:Gmail See All Settings.png|left|thumb|200x200px]] | ||
#*Go to the Gear in the top, right-hand corner of your gmail screen, and select '''See All Settings'''. | |||
You may also want to '''set up a forwarding address in your | #*Then select '''Forwarding and POP/IMAP''' and then click the button that says '''Add A Forwarding Address'''. | ||
[[File:Gmail See All Settings.png|left|thumb|200x200px]] | #*Once you enter an email address in the resulting field, Gmail will send an email to that other address with a code. You will need to use that code in order to complete the forwarding setup. | ||
* | |||
*Then select | |||
*Once you enter an email address in the resulting field, Gmail will send an email to that other address with a code. You will need to use that code in order to complete the forwarding setup. | |||
<br clear="all"> | <br clear="all"> | ||
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We will: | We will: | ||
* | *Remove all of your accounts in mid-July (or soon after your last day). | ||
** | **Your domain, Google, Schoology and Okta (myRiverdale) access will be removed. | ||
* | *Yransfer all of your Google Drive data to your department chair or supervisor. | ||
* | *Delete ALL of your other Google data rendering it '''unrecoverable'''! | ||
**GMail, Sites, Groups will all be deleted. | **GMail, Sites, Groups will all be deleted. | ||
* | *Yransfer all of the data in your domain home folder to your department chair or supervisor | ||
* | *Felete any data in Overflow storage. | ||
* | *Reassign the phone number. Any pending voicemail messages will be deleted. | ||
Note: | Note: | ||
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===Google Apps data=== | ===Google Apps data=== | ||
==== Employees ==== | |||
<u>For documents and folders</u>: We recommend placing all of your Google Drive data into a '''single folder''', then downloading it. You can download onto a personal device OR download onto your Riverdale laptop, then upload to a personal cloud storage (Ex: Dropbox, personal GDrive, OneDrive). For data that lives in a Shared Drive, we recommend '''making a copy''' of the desired files and placing them into a folder, then download that folder. | |||
<u>For emails</u>: We recommend [https://support.google.com/mail/answer/118708?hl=en&co=GENIE.Platform%3DDesktop creating a label] in your Riverdale Gmail, and then [https://support.google.com/mail/answer/118708?hl=en&co=GENIE.Platform%3DDesktop applying the label to emails] you would like to export. Then setup a local mail client (Apple Mail, Outlook, etc.), and export your label (folder) as an MBOX file. Follow instructions for your mail client to export an email folder locally. Alternatively, you can also forward individual messages to your personal account. | |||
'''At this time, Google Takeout is enabled for students only.''' | |||
==== Students ==== | |||
We recommend using [https://takeout.google.com/ Google Takeout] to export the RCS files you would like to take with you and download them to an external storage device, personal computer, or personal account (Google or another service). To start the export process, go to [https://takeout.google.com/ takeout.google.com]. | |||
<big>'''1. Select data to include'''</big> | <big>'''1. Select data to include'''</big> | ||
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*''Suggestion:'' create a label and move external/desired contacts into it '''before''' initiating your export. | *''Suggestion:'' create a label and move external/desired contacts into it '''before''' initiating your export. | ||
|} | |} | ||
Choose '''Next step''' at the bottom of the list of Google apps when you have finished selecting the data you will be keeping. | Choose '''Next step''' at the bottom of the list of Google apps when you have finished selecting the data you will be keeping.<big>'''2. Choose file type, frequency & destination'''</big> | ||
<big>'''2. Choose file type, frequency & destination'''</big> | |||
<u><big>Delivery method</big></u> | <u><big>Delivery method</big></u> | ||
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*The other available size options will also be split into multiple .zip files if the export exceeds the specified size chosen. | *The other available size options will also be split into multiple .zip files if the export exceeds the specified size chosen. | ||
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Note that '''the export can take a few hours or days''' depending on how much data you are moving, so please give yourself adequate time to complete this process before your departure. Additionally, note that '''any changes you make to your Google data during or after initiating the export will not be reflected in the final export.''' | Note that '''the export can take a few hours or days''' depending on how much data you are moving, so please give yourself adequate time to complete this process before your departure. Additionally, note that '''any changes you make to your Google data during or after initiating the export will not be reflected in the final export.''' | ||
===SMART Notebook files=== | ===SMART Notebook files=== | ||