Configure Google Meet for Webinars
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| Summary | How to setup a Google Meet for Webinars at Riverdale |
| Author | Maintained by Matthijs van Mierlo |
| Help | Get help with this article |
| Status | Up-to-date for the 2024-2025 school year. |
🧑🧑🧒🧒 Why Hold Webinars?
For a webinar, you will typically have a handful of presenters, and MANY attendees. A webinar typically does not allow for audience audio or video participation. Examples of common webinars at Riverdale are listed below:
- 10th Grade Curriculum Night
- College Night
- And many more...
🗓️ Configure Google Meet for Webinars
1️⃣ Webinar Setup in Google Calendar
When you want to schedule a large meeting or webinar, always start with creating a Google Calendar event with you as the event owner. This will allow you to assign co-hosts, breakout rooms, and configure other important meeting settings. Follow this visual step-by-step walkthrough for configuring several in-meeting settings, and where to find relevant menus and options.
- Create a Calendar Event in Google Calendar
- Add Guests to the Calendar Event
- These are the co-hosts!
- Set Meeting Type to Restricted
- This ensures that anyone not added to the meeting calendar invite will wait in a Waiting Room before the meeting starts
- Save the meeting
- Open and Edit the meeting
- Click the Gear Icon next to the Google Meet info
- Click Guests
- Select Everyone is a viewer by default
- This disables video AND audio unless you are a Contributor or Co-host
- Add Co-hosts to the meeting
- They must be added to the Guest list in the calendar invite first!
2️⃣ After Starting Meeting (Day-of)
There are certain settings that you can only change once the meeting has started. We recommend starting large meetings at least 10-15 minutes ahead of time so that you can configure in-meeting settings properly before attendees join!
- A Co-host logs into the Google Meet from Google Calendar
- Admit any guest speakers from the waiting room
- Make Guest Speakers Co-hosts or Collaborators
- Disable Chat, Screensharing, and other relevant settings as needed
- Enable or disable Q/A as needed
- Setup Poll Questions as needed
- Set Meeting Type to Open to disable a waiting room
- Admit all waiting room members