Tons of information about RCS Google Calendars, including room reservations, laptop or iPad cart reservations, scheduling appointments, and lists of calendars.
Create a new event by either clicking and dragging in the calendar or by clicking the large, red Create Event button on the left side of the calendar screen
If you choose to create an event by clicking and dragging, click on Event Details to go to the screen where you can reserve a room.
In the Create Event screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the Repeat check box.
Once you are sure your dates and times are correct, you can begin adding a room to your event. To do this, Click on the Rooms link on the right side of the Create Event page.
To search for your room, you may either click on the campus you need and scroll through the available rooms, or you may use the search bar to search for the name of the room.
NOTE: Please note the Show only available check box - if this box is checked, your list will only display available rooms. If you wish to see all rooms, even if they are not available, uncheck this box.
Once you find the Room you want to book and it is available, click the Add link next to the Room name to add it to your event. Doing this should fill in the location field to your event as well.
The Room I'm Looking For Doesn't Show Up!
It's possible you have the Show only available check box checked. Uncheck the checkbox to see all rooms, even if they are not available.
The Room I Need is Busy - Who's Using it? When Will it be Free?
You can see the status of your room, as well as who has booked it by Adding the room to your event and then clicking the Find a Time Tab.
Via Room Wizards
Room Wizard reservations are available for reserving a free room immediately. See our Room Wizard instructions page to reserve a room with a room wizard.
Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard! Wowie!
Instructions for specific calendars
Hill MS Testing and US Major Student Deadlines
The Testing and Major Student Deadlines Calendars are our list of all major assessments for Hill students. We use them to help balance our students' major commitments.
Using the Testing and Major Student Deadlines Calendars
To add a test to the calendar:
Click the appropriate date to create an event
Type a description (please lead with the grade level, and include your name)
Make sure you are editing an event in the US_testing Calendar
Click "Edit Event."
Select the appropriate color for your test and make sure that the "All Day" box is checked.
Finally, please SAVE your test.
Hill Visitors Calendar
When a visitor is coming to the Hill campus, you must alert our Security team by creating a calendar event for the visit.
Create an event for the date/time of the visit.
Add hillvisitors@riverdale.edu as a guest.
I don't have access to the a calendar that I need
Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.
You can obtain membership as follows:
First, do either or both of these:
If you see You must be a member of this group to view and participate in it, click Apply for membership and follow the prompts to apply for membership.
If you see listed topics and a search bar, you are already a member of the group and something else is preventing you from seeing your calendar, so submit a tech support request.
If, after 24 hours, you still cannot see these calendars, please follow up with us via your Tech Support Request.
button at lower right.
