Reserve Meeting Spaces in Google Calendar

This article is...

	How to reserve a room in our Google Calendar reservation system.
	Intended for Employees and Students
	Categorized under Calendars and Scheduling
	Maintained by Jeffrey Gomez
	in need of review.

Other articles about Calendars and Scheduling:

Article	Summary
Access and Add Riverdale Calendars
Get a list of Riverdale Google Calendars
User Tags

Looking for a school events calendar?

See this page for our full list.

Find Room/Resource calendars and School calendars, and add these to your Google Calendar

1. Go to the left hand column of your Google calendar:
   1. Navigate to "other calendars"
   2. Select "interesting calendars" from the drop-down menu
      
      
      
2. At the top of the page that opens, select the tab that says "More"
   1. Select "resources for riverdale.edu".
      
      
      
   2. Select resources for either "Hill" or "River" campuses
      
      
      
3. From the resulting list, choose the calendar you wish to view.
4. Click "Subscribe"
   
   
   
5. Finally, return to the main calendar by clicking "back to calendar" at the top of the page
   
   
   
   

The resource calendar you subscribed to will now appear in the sidebar of your own calendar under "Other calendars"

Reserve a Room

Via a calendar event

Reserving a Room in Google Calendars is easy! You can reserve many rooms on both the Hill and the River campus, including Laptop carts, computer labs, conference rooms, classroom resources, multipurpose rooms and theaters.

1. Login to your RCS Google Calendar at http://calendar.riverdale.edu
2. Create a new event by either clicking and dragging in the calendar or by clicking the large, red Create Event button on the left side of the calendar screen
   1. If you choose to create an event by clicking and dragging, click on Event Details to go to the screen where you can reserve a room.
      
3. In the Create Event screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
   
   1. Please also check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the Repeat check box.
4. Once you are sure your dates and times are correct, you can begin adding a room to your event. To do this, Click on the Rooms link on the right side of the Create Event page.
   
5. To search for your room, you may either click on the campus you need and scroll through the available rooms, or you may use the search bar to search for the name of the room.
   1. NOTE: Please note the Show only available check box - if this box is checked, your list will only display available rooms. If you wish to see all rooms, even if they are not available, uncheck this box.
      
6. Once you find the Room you want to book and it is available, click the Add link next to the Room name to add it to your event. Doing this should fill in the location field to your event as well.
   

The Room I'm Looking For Doesn't Show Up!

It's possible you have the Show only available check box checked. Uncheck the checkbox to see all rooms, even if they are not available.

The Room I Need is Busy - Who's Using it? When Will it be Free?

You can see the status of your room, as well as who has booked it by Adding the room to your event and then clicking the Find a Time Tab.

Via Room Wizards

Room Wizard reservations are available for reserving a free room immediately. See our Room Wizard instructions page to reserve a room with a room wizard.

Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard! Wowie!