Reserve Meeting Spaces in Google Calendar

This article is...

	How to reserve a room or resource (including a laptop or iPad cart) in Google Calendar.
	Intended for Employees and Students
	Categorized under Calendars and Scheduling
	Maintained by Jeffrey Gomez
	in need of review.

Reserve a room/resource via a calendar event

1. Login to your RCS Google Calendar at http://calendar.riverdale.edu
2. Create a new event by either clicking and dragging in the calendar or by clicking the large, red Create Event button on the left side of the calendar screen
   • 
     If you choose to create an event by clicking and dragging, click on Edit Event to go to the screen where you can reserve a room.
     
3. 
   In the Create Event screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
4. Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the Repeat check box.
   
5. 
   Once you are sure your dates and times are correct, you can begin adding a room/resource to your event. To do this, Click on the Rooms link on the right side of the Create Event page.
   
6. To search for your room/resource, you may either click on the campus you need and scroll through the available rooms/resources, or you may use the search bar to search for its name.
   • 
     Note the Show only available check box - if this box is checked, your list will only display available rooms/resources. If you wish to see all, even if they are not available, uncheck this box.
     
7. 
   Once you find the room/resource you want to book and it is available, click the Add link next to the room/resource name to add it to your event. Doing this should fill in the location field to your event as well.
   

The room/resource I'm looking for doesn't show up!

It's possible you have the Show only available check box checked. Uncheck the checkbox to see all rooms, even if they are not available.

The room/resource I need is busy! Who's using it? When will it be free?

You can see the status of your room/resource, as well as who has booked it by Adding the room to your event and then clicking the Find a Time Tab.

Reserve a room/resource via a Room Wizard

Room Wizard reservations can reserve a free room immediately. See our Room Wizard instructions page to reserve a room with a Room Wizard.

Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard!

Other articles about Calendars and Scheduling:

Article	Summary
Access and Add Riverdale Calendars
Get a list of Riverdale Google Calendars
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