Manage Remote Parent-Teacher Conferences (MS/US): Difference between revisions

Summary	How to use Google Meet for Riverdale Parent-Teacher conferences
Author	Maintained by Matthijs van Mierlo
Help	Get help with this article
Status	Up-to-date for the 2024-2025 school year.

Revision as of 14:10, 11 November 2024

Use Google Meet for Conferences

If your Parent-Teacher conferences is scheduled using Google Meet this year, follow this guide. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:

For Administrative Assistants

Create a calendar invite for the first Parent/Teacher Conference
Click Add Google Meet video conferencing
Click the Settings Gear Icon to change access settings for the meeting
Under Host Controls -> Meeting Access, click Open
Uncheck Host must join before anyone else. Make sure this is disabled!
Click Save
Click the Copy Conference Info button next to Join with Google Meet
Click Save to finish creating the first event
Add the Google Meet info to the subsequent Parent/Teacher Conferences. You should be good to go!

Tip: copy the Google Meet url into the Location field in the subsequent calendar events (for other meeting slots)

For Teachers

There is no waiting room option for the Parent/Teacher Conferences. As a result, please take note of the following:

When you log onto the meeting you will be entering the main session
When you log on you will automatically be on mute, as to not disturb the [potential] conference taking place
You do not have to make the parent(s) co-host anymore! Simply join the meeting, and leave when you're done

Please:

Be prompt for your start time.
Let James Murray or Monique Fonseca know if you’re running late/going to be late.
Try to avoid logging on early/ahead of time. If you arrive early you will be interrupting a conference.

As always, if the student you are meeting about has a Riverdale learning profile and/or accommodations, please take a moment to review the documentation prior to meeting with the parents. If you have any questions concerning this, please reach out to someone on the Learning Resource Team.

Tip: install the Google Meet Auto Disable Mic/Cam extension if you want to auto-disable your camera and/or microphone when you join Google Meet meetings. This will make it much harder to interrupt a conference that is already in session!

@@ Line 14: / Line 14: @@
 === For Administrative Assistants ===
-The AA scheduling the meeting '''''makes the first teacher a co-host of the meeting when creating the initial invite and meeting link.'''''
-# Invite the first teacher on calendar invite as usual
+# Create a calendar invite for the <u>first Parent/Teacher Conference</u>
-# Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Host controls''''' click '''''Restricted''''' under '''''Meeting Access'''''
+# Click '''''Add Google Meet video conferencing'''''
-# Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Guests''','' add the first teacher as a '''''Co-host'''''
+# Click the '''''Settings Gear Icon''''' to change access settings for the meeting
-# Save and send the calendar invite. Your part is done!
+# Under '''''Host Controls''''' -> '''''Meeting Access''''', click '''''Open'''''
+# Uncheck '''''Host must join before anyone else'''''. Make sure this is disabled!
+# Click '''''Save'''''
+# Click the '''''Copy Conference Info''''' button next to '''''Join with Google Meet'''''
+# Click '''''Save''''' to finish creating the first event
+# Add the Google Meet info to the subsequent Parent/Teacher Conferences. You should be good to go!
-=== For 1st Teacher ===
+Tip: copy the Google Meet url into the '''''Location''''' field in the subsequent calendar events (for other meeting slots)
-# Click the meeting link in your calendar to join it
+=== For Teachers ===
-# During the first meeting, the '''''teacher (you) automatically becomes the meeting host'''''
+There is no waiting room option for the Parent/Teacher Conferences. As a result, please take note of the following:
-# Families will join the first teacher meeting at the scheduled time
-# The first teacher will '''''add the parents/family as co-hosts during first meeting''''' (regardless of having a Google account or not)
-#* Click on the '''''participants icon''''' (people)
-#* Click on the '''''three vertical dots''''' next to the family member(s)
-#* Click on '''''Add as co-host'''''
-# The first teacher will '''''leave the meeting''''' (and '''<u>not</u>''' end the meeting) by clicking '''''Just leave the call'''''
-[[File:Co-host Google Meet Parent Teacher Conferences.png|213x213px]]
+* When you log onto the meeting you will be entering the '''''main session'''''
+* When you log on you will automatically be on '''''mute''''', as to not disturb the [potential] conference taking place
+* You do not have to make the parent(s) co-host anymore! Simply join the meeting, and leave when you're done
-[[File:Leave Meet Call Parent Teacher Conference.png|200x200px]]
+Please:
-=== For All Other Teachers ===
+* '''''Be prompt''''' for your start time.
-Families will meet with subsequent teachers on the same Meet call without closing it. Teachers simply join the link they are given in the calendar invite.
+* Let [mailto:jmurray@riverdale.edu James Murray] or [mailto:mfonseca@riverdale.edu Monique Fonseca] know if you’re running late/going to be late.
+* Try to avoid logging on early/ahead of time. If you arrive early you will be interrupting a conference.
-# Click the meeting link in your calendar to join it
+As always, if the student you are meeting about has a Riverdale learning profile and/or accommodations, please take a moment to review the documentation prior to meeting with the parents. If you have any questions concerning this, please reach out to someone on the Learning Resource Team.
-# Parents will need to admit you to the call, since you will be in the waiting room when you join
-# When your are finished, make sure to click '''''Just leave the call''''' so that the next teachers can join on the call. Do '''<u>not</u>''' end the meeting.
-[[File:Leave Meet Call Parent Teacher Conference.png|200x200px]]
+Tip: install the [https://chromewebstore.google.com/detail/google-meet-auto-disable/dgggcpmnponfpgnifbdohajbdkbgjlhd?hl=en-US Google Meet Auto Disable Mic/Cam extension] if you want to auto-disable your camera and/or microphone when you join Google Meet meetings. This will make it much harder to interrupt a conference that is already in session!
-== Use Zoom for Conferences (Teachers) ==
-=== Getting Started ===
-There will no longer be a waiting room in Zoom P/T Conferences and you will no longer need to make the family members co-hosts of the meeting. Simply follow the instructions below to get started:
-# Open the '''''Zoom link''''' that you were sent via '''''email''''' or via a '''''Google Calendar invite'''''
-# When you log onto the meeting, you will be entering the main session
-# After joining, you will be automatically on '''''Mute''''' to not disturb the conference taking place
-=== Reminders ===
-* Be prompt for your start time
-* Let the Assistant to the Upper School Deans know if you’re late/going to be late
-* Try to avoid logging on early/ahead of time. If you arrive early you will be interrupting a conference!
-* Note that LS P/T Conferences are conducted via Google Meet (directions above). Please contact Assistant to the Middle School Deans if you have any questions regarding that.
-=== Leave Zoom Call vs. Ending Meeting for All ===
-When you click on '''''End Meeting''''', click '''''Leave Meeting''''' if prompted to as shown below.
-Note: ''DO NOT click'' ''End Meeting for All, since that will end the meeting for all the participants as well. Parents and family need the meeting to stay open so they can meet with subsequent teachers in the same location.''
-If you didn't already assign a new host, you will have a choice to '''''Assign a New Host'''''. Once you've clicked on the proper participant, then you can select '''''Assign and Leave'''''.
-[[File:End meeting for all.jpg|200x200px]]
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