Manage Google Groups: Difference between revisions

Summary	Create, manage, and moderate Google Groups
Author	Maintained by Rob Shin
Help	Get help with this article
Status	Up-to-date for the 2024-2025 school year.

Latest revision as of 13:41, 27 September 2024

Creating a Google Group

The Tech Department manages the creation of all Groups within the riverdale.edu domain. If your department, office, class, team or other "group" needs a google group, please submit a tech support request and we can help you get what you need.

Creating a Welcome Message

To see which groups you belong to, click HERE

To learn how to create a welcome message for a Google Group, click here.

Selecting Group Types

There are several types of Google Groups. Click here to learn more about each so you can choose the type of Google Group that is best for your needs.

Managing a Google Group

If you manage a Google Group, be sure to check out these tips and important pieces of information from Google about managing a Google Group. To change email delivery options for the group or members of the group follow the instructions below.

Go to your groups at groups.google.com
On the Welcome screen, click My groups (either on the top left or in the center)
The next screen lists the groups you belong to; click Manage by the name of the group that you want to change delivery settings for (note: you can change settings for any group that says (Manager) after it)
Select the members/managers you'd like to change delivery settings for by checking the box(es) next to each name (Select all by clicking the check box next to Display Name)
Click Actions > Change delivery setting and then select from the following options:

 * No email = Receive no email from the group's posts (posts only available online)
 * Abridged = Receive one summary email per day
 * Digest = Receive one email for every 25 new messages
 * Each email = Receive an email for every group post

My Groups

Riverdale Country School Google Groups

Change Email Delivery Options

If you belong to a Google Group, you can choose how you want to receive group messages

Sign into Google Groups
Click My groups
To the right of the group you want to change, click the message drop down (it might say Every new message) and choose the desired option: No email, Abridged, Digest, or Each email (depending on a group's settings, some options may be unavailable)

Moderating a Google Group

You can use message moderation to approve messages before they’re sent to the rest of the group. This gives you the opportunity to make sure messages are appropriate for the entire group before they’re shared.

Click here to learn how to turn on message moderation in a Google Group.
Click here to learn how to moderate posts in a Google Group.
Click here to learn how about setting a group member's permissions in Google Groups.
Click here to learn how to disable Google Groups spam filtering for groups that have moderation already turned on, or for groups that don't accept Internet messages.

Adding and Removing Members from Google Groups

Owners and Managers of a Google Group can add and remove other members, where members can simply view the other people in the group.

To add a member:

Sign into Google Groups
Select a Google Group
On the left side menu, select Members
Select Add Members at the top/center of the screen
A window with customization options will pop up. You can choose who is a member of the group, whether they are a regular member, manager, or owner, whether this member gets a welcome message or not, and you can choose whether to add a member directly or send an invitation for them to approve or decline
Select Add members at the bottom right to confirm the changes

To remove a member:

Sign into Google Groups
Select a Google Group
On the left side menu, select Members
Select individual members by hovering your cursor over each row and selecting the check box that appears
Once the intended members are selected, you can remove them from the group by clicking the icon at the top of the page that is one circle with a horizontal line through it. The words Remove member will appear when hovering your cursor over this icon.
Select Ok to confirm the changes

@@ Line 1: / Line 1: @@
-{{abox
+{{AboxNew
- | name          = Creating, Managing, and Moderating a Google Group
+| name = Manage Google Groups
- | summary       = Creating, Managing, and Moderating a Google Group
+| learning =
- | for_employees = Y
+| instruction =
- | for_students  =
+| community = x
- | for_parents   =
+| summ = Create, manage, and moderate Google Groups
- | cat1          = Google Groups
+| maintained = RS
- | cat2          = Google Apps
+| year = 2024-2025
- | maintained    = JG
- | year          = 2021-2022
 }}
+__TOC__
@@ Line 25: / Line 24: @@
 ==Managing a Google Group==
 If you manage a Google Group, be sure to check out [https://support.google.com/groups/answer/2464972?hl=en&ref_topic=2458761 these tips and important pieces of information] from Google about managing a Google Group. To change email delivery options for the group or members of the group follow the instructions below.
-# Go to your groups at groups.google.com
+# Go to your groups at '''''groups.google.com'''''
-# On the Welcome screen, click My groups (either on the top left or in the center)
+# On the Welcome screen, click '''''My groups''''' (either on the top left or in the center)
-# The next screen lists the groups you belong to; click Manage by the name of the group that you want to change delivery settings for (note: you can change settings for any group that says (Manager) after it)
+# The next screen lists the groups you belong to; click '''''Manage''''' by the name of the group that you want to change delivery settings for (note: you can change settings for any group that says (Manager) after it)
-# Select the members/managers you'd like to change delivery settings for by checking the box(es) next to each name (Select all by clicking the check box next to Display Name)
+# Select the '''''members/managers''''' you'd like to change delivery settings for by checking the box(es) next to each name (Select all by clicking the check box next to '''''Display Name''''')
-# Click Actions > Change delivery setting and then select from the following options:
+# Click '''''Actions''''' > '''''Change''''' delivery setting and then select from the following options:
-   *No email - Receive no email from the group's posts (posts only available online)
+   * No email = Receive no email from the group's posts (posts only available online)
-   *Abridged email - Receive one summary email per day
+   * Abridged = Receive one summary email per day
-   *Digest - Receive one email for every 25 new messages
+   * Digest = Receive one email for every 25 new messages
-   *All email - Receive an email for every group post
+   * Each email = Receive an email for every group post
 *[https://groups.google.com/a/riverdale.edu/forum/?hl=en#!overview My Groups]
@@ Line 41: / Line 40: @@
 ==Change Email Delivery Options==
 If you belong to a Google Group, you can choose how you want to receive group messages
-# Sign into [https://groups.google.com/a/riverdale.edu/forum/#!overview Google Groups]
+# Sign into [https://groups.google.com/a/riverdale.edu/forum/#!overview '''''Google Groups''''']
-# Click My groups
+# Click '''''My groups'''''
-# To the right of the group you want to change, click the message drop down (it might say Every new message) and choose the desired option: Don't send email updates, Send daily summaries, Combined updates, or Every new message (depending on a group's settings, some options may be unavailable)
+# To the right of the group you want to change, click the message drop down (it might say Every new message) and choose the desired option: '''''No email''''', '''''Abridged''''', '''''Digest''''', or '''''Each email''''' (depending on a group's settings, some options may be unavailable)
 ==Moderating a Google Group==
 You can use message moderation to approve messages before they’re sent to the rest of the group. This gives you the opportunity to make sure messages are appropriate for the entire group before they’re shared.
-#[https://support.google.com/groups/answer/2627595?hl=en Click here] to learn how to '''turn on message moderation''' in a Google Group.
+#[https://support.google.com/groups/answer/2627595?hl=en Click here] to learn how to '''''turn on message moderation''''' in a Google Group.
-#[https://support.google.com/groups/answer/2466386?hl=en Click here] to learn how to '''moderate posts''' in a Google Group.
+#[https://support.google.com/groups/answer/2466386?hl=en Click here] to learn how to '''''moderate posts''''' in a Google Group.
-#[https://support.google.com/groups/answer/2464975?hl=en&ref_topic=2458761 Click here] to learn how about '''setting a group member's permissions''' in Google Groups.
+#[https://support.google.com/groups/answer/2464975?hl=en&ref_topic=2458761 Click here] to learn how about '''''setting a group member's permissions''''' in Google Groups.
-#[https://support.google.com/a/answer/2567001?hl=en Click here] to learn how to '''disable Google Groups spam filtering''' for groups that have moderation already turned on, or for groups that don't accept Internet messages.
+#[https://support.google.com/a/answer/2567001?hl=en Click here] to learn how to '''''disable Google Groups spam filtering''''' for groups that have moderation already turned on, or for groups that don't accept Internet messages.
+==Adding and Removing Members from Google Groups==
+Owners and Managers of a Google Group can add and remove other members, where members can simply view the other people in the group.
+To add a member:
+# Sign into [https://groups.google.com/a/riverdale.edu/forum/#!overview '''''Google Groups''''']
+# Select a '''''Google Group'''''
+# On the left side menu, select '''''Members'''''
+# Select '''''Add Members''''' at the top/center of the screen
+# A window with customization options will pop up. You can choose who is a member of the group, whether they are a regular member, manager, or owner, whether this member gets a welcome message or not, and you can choose whether to add a member directly or send an invitation for them to approve or decline
+# Select '''''Add members''''' at the bottom right to confirm the changes
+To remove a member:
+# Sign into [https://groups.google.com/a/riverdale.edu/forum/#!overview '''''Google Groups''''']
+# Select a '''''Google Group'''''
+# On the left side menu, select '''''Members'''''
+# Select individual members by hovering your cursor over each row and selecting the check box that appears
+# Once the intended members are selected, you can remove them from the group by clicking the icon at the top of the page that is one circle with a horizontal line through it. The words '''''Remove member''''' will appear when hovering your cursor over this icon.
+# Select '''''Ok''''' to confirm the changes