Configure Google Meet for Webinars: Difference between revisions

Summary	How to setup a Google Meet for Webinars at Riverdale
Author	Maintained by Matthijs van Mierlo
Help	Get help with this article
Status	Up-to-date for the 2024-2025 school year.

Latest revision as of 21:02, 13 January 2025

🧑‍🧑‍🧒‍🧒 Why Hold Webinars?

For a webinar, you will typically have a handful of presenters, and MANY attendees. A webinar typically does not allow for audience audio or video participation. Examples of common webinars at Riverdale are listed below:

10th Grade Curriculum Night
College Night
And many more...

🗓️ Configure Google Meet for Webinars

1️⃣ Webinar Setup in Google Calendar

When you want to schedule a large meeting or webinar, always start with creating a Google Calendar event with you as the event owner. This will allow you to assign co-hosts, breakout rooms, and configure other important meeting settings. Follow this visual step-by-step walkthrough for configuring several in-meeting settings, and where to find relevant menus and options.

Create a Calendar Event in Google Calendar
Add Guests to the Calendar Event
- These are the co-hosts!
Set Meeting Type to Restricted
- This ensures that anyone not added to the meeting calendar invite will wait in a Waiting Room before the meeting starts
Save the meeting
Open and Edit the meeting
Click the Gear Icon next to the Google Meet info
Click Guests
Select Everyone is a viewer by default
- This disables video AND audio unless you are a Contributor or Co-host
Add Co-hosts to the meeting
- They must be added to the Guest list in the calendar invite first!

2️⃣ After Starting Meeting (Day-of)

There are certain settings that you can only change once the meeting has started. We recommend starting large meetings at least 10-15 minutes ahead of time so that you can configure in-meeting settings properly before attendees join!

A Co-host logs into the Google Meet from Google Calendar
Admit any guest speakers from the waiting room
Make Guest Speakers Co-hosts or Collaborators
Disable Chat, Screensharing, and other relevant settings as needed
Enable or disable Q/A as needed
Setup Poll Questions as needed
Set Meeting Type to Open to disable a waiting room
Admit all waiting room members

@@ Line 1: / Line 1: @@
-Webinar Page TODO
+{{AboxNew
+| name = Configure Google Meet for Webinars
+| learning =
+| instruction =
+| community = x
+| summ = How to setup a Google Meet for Webinars at Riverdale
+| maintained = MV
+| year = 2024-2025
+}}
+__TOC__
+== 🧑‍🧑‍🧒‍🧒 Why Hold Webinars? ==
+For a webinar, you will typically have a handful of presenters, and MANY attendees. A webinar typically does not allow for audience audio or video participation. Examples of common webinars at Riverdale are listed below:
+* 10th Grade Curriculum Night
+* College Night
+* And many more...
+== 🗓️ Configure Google Meet for Webinars ==
+=== 1️⃣ Webinar Setup in Google Calendar ===
+When you want to schedule a large meeting or webinar, always start with creating a Google Calendar event with you as the event owner. This will allow you to assign co-hosts, breakout rooms, and configure other important meeting settings. Follow [https://www.iorad.com/player/2494469/Google-Meet---Setup-Webinar-Style-Meeting-in-Active-Call this visual step-by-step walkthrough] for configuring several in-meeting settings, and where to find relevant menus and options.
+# Create a '''''Calendar Event''''' in Google Calendar
+# Add '''''Guests''''' to the Calendar Event
+#* These are the co-hosts!
+# Set '''''Meeting Type''''' to '''''Restricted'''''
+#* This ensures that anyone not added to the meeting calendar invite will wait in a '''''Waiting Room''''' before the meeting starts
+# '''''Save''''' the meeting
+# '''''Open and Edit''''' the meeting
+# Click the '''''Gear Icon''''' next to the '''''Google Meet''''' info
+# Click '''''Guests'''''
+# Select '''''Everyone is a viewer by default'''''
+#* This disables video AND audio unless you are a Contributor or Co-host
+# Add '''''Co-hosts''''' to the meeting
+#* They must be added to the Guest list in the calendar invite first!
+=== 2️⃣ After Starting Meeting (Day-of) ===
+There are certain settings that you can only change once the meeting has started. We recommend starting large meetings at least 10-15 minutes ahead of time so that you can configure in-meeting settings properly before attendees join!
+# A '''''Co-host''''' logs into the '''''Google Meet''''' from Google Calendar
+# '''''Admit''''' any guest speakers from the waiting room
+# Make Guest Speakers '''''Co-hosts''''' or '''''Collaborators'''''
+# Disable '''''Chat''''', '''''Screensharing''''', and other relevant settings as needed
+# Enable or disable '''''Q/A''''' as needed
+# Setup '''''Poll Questions''''' as needed
+# Set '''''Meeting Type''''' to '''''Open''''' to disable a waiting room
+# '''''Admit all''''' waiting room members