Configure Google Meet for Webinars: Difference between revisions

Revision as of 20:43, 13 January 2025

Why Hold Webinars?

For a webinar, you will typically have a handful of presenters, and MANY attendees. A webinar typically does not allow for audience audio or video, since it is more of a presentation (informational) format vs. collaborative. Examples of common webinars at Riverdale are listed below:

10th Grade Curriculum Night
College Night
And many more...

Configure Google Meet for Webinars

Webinar Setup in Google Calendar

Create a Calendar Event in Google Calendar
Add Guests to the Calendar Event
- These are the co-hosts!
Set Meeting Type to Restricted
Save the meeting
Open and Edit the meeting
Click the Gear Icon next to the Google Meet info
Click Guests
Select Everyone is a viewer by default
- This disables video AND audio unless you are a Contributor or Co-host
Add Co-hosts to the meeting
- They must be added to the Guest list in the calendar invite first!

After Starting Meeting (Day-of)

A Co-host logs into the Google Meet from Google Calendar
Admit any guest speakers from the waiting room
Make Guest Speakers Co-hosts or Collaborators
Disable Chat, Screensharing, and other relevant settings as needed
Enable or disable Q/A as needed
Setup Poll Questions as needed
Set Meeting Type to Open to disable a waiting room
Admit all waiting room members

@@ Line 1: / Line 1: @@
-Webinar Page TODO
+== Why Hold Webinars? ==
+For a webinar, you will typically have a handful of presenters, and MANY attendees. A webinar typically does not allow for audience audio or video, since it is more of a presentation (informational) format vs. collaborative. Examples of common webinars at Riverdale are listed below:
+* 10th Grade Curriculum Night
+* College Night
+* And many more...
+== Configure Google Meet for Webinars ==
+=== Webinar Setup in Google Calendar ===
+# Create a '''''Calendar Event''''' in Google Calendar
+# Add '''''Guests''''' to the Calendar Event
+#* These are the co-hosts!
+# Set '''''Meeting Type''''' to '''''Restricted'''''
+# '''''Save''''' the meeting
+# '''''Open and Edit''''' the meeting
+# Click the '''''Gear Icon''''' next to the '''''Google Meet''''' info
+# Click '''''Guests'''''
+# Select '''''Everyone is a viewer by default'''''
+#* This disables video AND audio unless you are a Contributor or Co-host
+# Add '''''Co-hosts''''' to the meeting
+#* They must be added to the Guest list in the calendar invite first!
+=== After Starting Meeting (Day-of) ===
+# A '''''Co-host''''' logs into the '''''Google Meet''''' from Google Calendar
+# '''''Admit''''' any guest speakers from the waiting room
+# Make Guest Speakers '''''Co-hosts''''' or '''''Collaborators'''''
+# Disable '''''Chat''''', '''''Screensharing''''', and other relevant settings as needed
+# Enable or disable '''''Q/A''''' as needed
+# Setup '''''Poll Questions''''' as needed
+# Set '''''Meeting Type''''' to '''''Open''''' to disable a waiting room
+# '''''Admit all''''' waiting room members