Access Offline Google Drive Files: Difference between revisions

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{{abox
{{AboxNew
| name         = Use Google Drive files offline
| name = Access Offline Google Drive Files
| summary      =  
| learning = x
| for_employees = Y
| instruction = x
| for_students  = Y
| community = x
| for_parents  =
| summ = Choose what files you would like to access offline from Google Drive
| cat1          =
| maintained = JM
| cat2          =
| year = 2024-2025
| maintained   = JM
| year         = 2022-2023
}}
}}
__TOC__


== Drive for Desktop ==
== Drive for Desktop ==
To save a file offline, make sure you have an app that can open your file. '''Note: Google Docs, Sheets, and Slides cannot be set as offline using the Drive for Desktop app.''' This has to be done through the web.
=== Save File Offline ===


#Click the Drive for desktop Menu at the top right [[File:GoogleDrive-File Stream.png]].
To save a file offline, make sure you have an app that can open your file.
#Click on your riverdale.edu account to open Google Drive folder [[File:GoogleDrive - Folder.png]].
 
#Right-click the file or folder you want to save offline. '''Remember, only non-google files can be saved offline from drive for desktop'''
Note: ''Google Docs, Sheets, and Slides cannot be set as offline using the Drive for Desktop app. This has to be done through the web.''
#'''Scroll to offline access'''.
 
#Click '''Available offline'''
==== On Windows: ====
#Once your file is saved offline, you'll see a green check mark next to it.
 
===How to open Offline files from Drive for Desktop===
# Go to '''''File Explorer'''''
#Click the Drive for desktop Menu at the top right [[File:GoogleDrive-File Stream.png]].
# Open the '''''Google Drive folder'''''
#Click the gear icon
# Choose the '''''files''''' or '''''folders'''''
#Click offline files, both folders and files that have been saved from Drive desktop and Drive on the web should appear.
#* To select more than one, hold '''''Shift''''' and '''''click'''''.
# Right-click your '''''files''''' or '''''folders'''''.
# Click '''''Offline Access'''''  and then click '''''Available offline'''''
#* When you save a file offline, a '''''green check''''' displays next to it.
 
==== On macOS: ====
 
# Go to '''''Finder'''''
# Open the '''''Google Drive folder'''''
# Choose the '''''files''''' or '''''folders'''''.
#* To select more than one, hold '''''Shift''''' and '''''click'''''.
# Right-click your '''''files''''' or '''''folders'''''.
# Click '''''Available offline'''''
#* When you save a file offline, a '''''green check''''' displays next to it.
 
For more information and help with this, check out [https://support.google.com/drive/answer/2375012?hl=en&co=GENIE.Platform%3DDesktop#zippy=%2Csave-non-google-files-for-offline-use Google's Support Article].
 
=== Open Offline Files ===
#Click the '''''Drive for Desktop Menu''''' in your task bar [[File:GoogleDrive-File Stream.png]].
#Click the '''''gear icon'''''
#Click '''''Offline files''''', both folders and files that have been saved from Drive desktop and Drive on the web should appear.
For more information and help with this, check out [https://support.google.com/drive/answer/2375012?hl=en&co=GENIE.Platform%3DDesktop#zippy=%2Csave-non-google-files-for-offline-use Google's Support Article].


== iPhone and iPad ==
== iPhone and iPad ==
=== Save files for offline use ===
=== Save Offline Files ===
#Open the app for [https://itunes.apple.com/us/app/google-drive-free-online-storage/id507874739 Google Drive].
#Open the '''''app''''' for [https://itunes.apple.com/us/app/google-drive-free-online-storage/id507874739 Google Drive]
#Next to the file, tap More [[File:GoogleDriveApp-Dots.png]].
#Next to the file, tap '''''More''''' [[File:GoogleDriveApp-Dots.png]]
#To save a preview of the file offline, turn on Available offline.
#To save a preview of the file offline, turn on '''''Available offline'''''.


=== Find files you saved for offline access ===
=== Find Offline Files ===
#Open the app for Google Drive Docs, Sheets, or Slides.
#Open the app for '''''Google Drive''''', '''''Docs''''', '''''Sheets''''', or '''''Slides'''''
#Tap Menu [[File:GoogleDriveApp-Menu.png]] and then Offline.
#Tap '''''Menu''''' [[File:GoogleDriveApp-Menu.png]] and then '''''Offline'''''.


== Android ==
== Android ==
=== Save files for offline use ===
=== Save files for offline use ===
#Open the Drive app.
#Open the '''''Drive app'''''
#Next to the file, tap More [[File:GoogleDriveApp-Dots.png]].
#Next to the file, tap '''''More''''' [[File:GoogleDriveApp-Dots.png]]
#To save a preview of the file offline, turn on Available offline.
#To save a preview of the file offline, turn on '''''Available offline'''''.


=== Find files you saved for offline access ===
=== Find files you saved for offline access ===
#Open the app for Google Drive Docs, Sheets, or Slides.
#Open the app for '''''Google Drive''''', '''''Docs''''', '''''Sheets''''', or '''''Slides'''''.
#Tap Menu [[File:GoogleDriveApp-Menu.png]] and then Offline.
#Tap '''''Menu''''' [[File:GoogleDriveApp-Menu.png]] and then '''''Offline'''''.

Latest revision as of 09:13, 5 August 2024

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SummaryChoose what files you would like to access offline from Google Drive
AuthorMaintained by Jeremy Martinez
HelpGet help with this article
StatusUp-to-date for the 2024-2025 school year.

Drive for Desktop

Save File Offline

To save a file offline, make sure you have an app that can open your file.

Note: Google Docs, Sheets, and Slides cannot be set as offline using the Drive for Desktop app. This has to be done through the web.

On Windows:

  1. Go to File Explorer
  2. Open the Google Drive folder
  3. Choose the files or folders
    • To select more than one, hold Shift and click.
  4. Right-click your files or folders.
  5. Click Offline Access  and then click Available offline
    • When you save a file offline, a green check displays next to it.

On macOS:

  1. Go to Finder
  2. Open the Google Drive folder
  3. Choose the files or folders.
    • To select more than one, hold Shift and click.
  4. Right-click your files or folders.
  5. Click Available offline
    • When you save a file offline, a green check displays next to it.

For more information and help with this, check out Google's Support Article.

Open Offline Files

  1. Click the Drive for Desktop Menu in your task bar GoogleDrive-File Stream.png.
  2. Click the gear icon
  3. Click Offline files, both folders and files that have been saved from Drive desktop and Drive on the web should appear.

For more information and help with this, check out Google's Support Article.

iPhone and iPad

Save Offline Files

  1. Open the app for Google Drive
  2. Next to the file, tap More GoogleDriveApp-Dots.png
  3. To save a preview of the file offline, turn on Available offline.

Find Offline Files

  1. Open the app for Google Drive, Docs, Sheets, or Slides
  2. Tap Menu GoogleDriveApp-Menu.png and then Offline.

Android

Save files for offline use

  1. Open the Drive app
  2. Next to the file, tap More GoogleDriveApp-Dots.png
  3. To save a preview of the file offline, turn on Available offline.

Find files you saved for offline access

  1. Open the app for Google Drive, Docs, Sheets, or Slides.
  2. Tap Menu GoogleDriveApp-Menu.png and then Offline.
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