Access Offline Google Drive Files: Difference between revisions

Summary	Choose what files you would like to access offline from Google Drive
Author	Maintained by Jeremy Martinez
Help	Get help with this article
Status	Up-to-date for the 2024-2025 school year.

Latest revision as of 09:13, 5 August 2024

Drive for Desktop

Save File Offline

To save a file offline, make sure you have an app that can open your file.

Note: Google Docs, Sheets, and Slides cannot be set as offline using the Drive for Desktop app. This has to be done through the web.

On Windows:

Go to File Explorer
Open the Google Drive folder
Choose the files or folders
- To select more than one, hold Shift and click.
Right-click your files or folders.
Click Offline Access and then click Available offline
- When you save a file offline, a green check displays next to it.

On macOS:

Go to Finder
Open the Google Drive folder
Choose the files or folders.
- To select more than one, hold Shift and click.
Right-click your files or folders.
Click Available offline
- When you save a file offline, a green check displays next to it.

For more information and help with this, check out Google's Support Article.

Open Offline Files

Click the Drive for Desktop Menu in your task bar .
Click the gear icon
Click Offline files, both folders and files that have been saved from Drive desktop and Drive on the web should appear.

For more information and help with this, check out Google's Support Article.

iPhone and iPad

Save Offline Files

Open the app for Google Drive
Next to the file, tap More
To save a preview of the file offline, turn on Available offline.

Find Offline Files

Open the app for Google Drive, Docs, Sheets, or Slides
Tap Menu and then Offline.

Android

Save files for offline use

Open the Drive app
Next to the file, tap More
To save a preview of the file offline, turn on Available offline.

Find files you saved for offline access

Open the app for Google Drive, Docs, Sheets, or Slides.
Tap Menu and then Offline.

@@ Line 1: / Line 1: @@
+{{AboxNew
+| name = Access Offline Google Drive Files
+| learning = x
+| instruction = x
+| community = x
+| summ = Choose what files you would like to access offline from Google Drive
+| maintained = JM
+| year = 2024-2025
+}}
+__TOC__
+== Drive for Desktop ==
+=== Save File Offline ===
+To save a file offline, make sure you have an app that can open your file.
+Note: ''Google Docs, Sheets, and Slides cannot be set as offline using the Drive for Desktop app. This has to be done through the web.''
+==== On Windows: ====
+# Go to '''''File Explorer'''''
+# Open the '''''Google Drive folder'''''
+# Choose the '''''files''''' or '''''folders'''''
+#* To select more than one, hold '''''Shift''''' and '''''click'''''.
+# Right-click your '''''files''''' or '''''folders'''''.
+# Click '''''Offline Access'''''  and then click '''''Available offline'''''
+#* When you save a file offline, a '''''green check''''' displays next to it.
+==== On macOS: ====
+# Go to '''''Finder'''''
+# Open the '''''Google Drive folder'''''
+# Choose the '''''files''''' or '''''folders'''''.
+#* To select more than one, hold '''''Shift''''' and '''''click'''''.
+# Right-click your '''''files''''' or '''''folders'''''.
+# Click '''''Available offline'''''
+#* When you save a file offline, a '''''green check''''' displays next to it.
+For more information and help with this, check out [https://support.google.com/drive/answer/2375012?hl=en&co=GENIE.Platform%3DDesktop#zippy=%2Csave-non-google-files-for-offline-use Google's Support Article].
+=== Open Offline Files ===
+#Click the '''''Drive for Desktop Menu''''' in your task bar [[File:GoogleDrive-File Stream.png]].
+#Click the '''''gear icon'''''
+#Click '''''Offline files''''', both folders and files that have been saved from Drive desktop and Drive on the web should appear.
+For more information and help with this, check out [https://support.google.com/drive/answer/2375012?hl=en&co=GENIE.Platform%3DDesktop#zippy=%2Csave-non-google-files-for-offline-use Google's Support Article].
 == iPhone and iPad ==
+=== Save Offline Files ===
+#Open the '''''app''''' for [https://itunes.apple.com/us/app/google-drive-free-online-storage/id507874739 Google Drive]
+#Next to the file, tap '''''More''''' [[File:GoogleDriveApp-Dots.png]]
+#To save a preview of the file offline, turn on '''''Available offline'''''.
+=== Find Offline Files ===
+#Open the app for '''''Google Drive''''', '''''Docs''''', '''''Sheets''''', or '''''Slides'''''
+#Tap '''''Menu''''' [[File:GoogleDriveApp-Menu.png]] and then '''''Offline'''''.
+== Android ==
 === Save files for offline use ===
-#Open the app for Google Drive.
+#Open the '''''Drive app'''''
-#Next to the file, tap More More.
+#Next to the file, tap '''''More''''' [[File:GoogleDriveApp-Dots.png]]
-#To save a preview of the file offline, turn on Available offline.
+#To save a preview of the file offline, turn on '''''Available offline'''''.
 === Find files you saved for offline access ===
-#Open the app for Google Drive Docs, Sheets, or Slides.
+#Open the app for '''''Google Drive''''', '''''Docs''''', '''''Sheets''''', or '''''Slides'''''.
-#Tap Menu Menu and then Offline.
+#Tap '''''Menu''''' [[File:GoogleDriveApp-Menu.png]] and then '''''Offline'''''.