Use Zoom Video Conferencing for Remote Learning?: Difference between revisions

Use Zoom Video Conferencing for Remote Learning? (view source)

Revision as of 11:00, 18 April 2020

3,619 bytes added , 18 April 2020

→‎Middle/Upper School

Mringh

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 [[File:Zoomandmeet.jpeg|thumbnail|250 px|alt=|none]] <br clear="all">
+== Zoom best practices / quick guide ==
+We know there's a ton to process here! If you are familiar with Zoom and just want to know how we suggest you setup a meeting, read this section.
+=== Lower School ===
+=== Middle/Upper School ===
+'''Password protect a meeting, and share the password securely'''
+When you create a Zoom Meeting the meeting password will be encrypted and included in the join meeting link to allow participants to join with just one click without having to enter the password.
+'''Create Waiting Rooms for attendees'''
+'''Manage participants'''
+'''Require host to be present before meeting starts'''
+'''Disable all participants to record'''
+'''Only allow individuals with a given e-mail domain to join (when possible)'''
 ==No personal accounts, please. Only use RCS Email linked Zoom accounts for Riverdale work==
@@ Line 61: / Line 80: @@
 ===Testing your Zoom Client===
-If you'd like to test your Zoom Client install before joining a meeting, you can do so at https://zoom.us/test<br />
+If you'd like to test your Zoom Client install before joining a meeting, you can do so at https://zoom.us/test
+<br />
+===Updating your Zoom Client===
+How to update:
+*Mac: You can find the new version of the Zoom client in SelfService
+*All other clients (Non-Self Service Macs, Windows, iOS) can find instructions for updating their Zoom client [https://support.zoom.us/hc/en-us/articles/201362233-Where-Do-I-Download-The-Latest-Version- here].
 ==Scheduling a Zoom Meeting==
@@ Line 71: / Line 99: @@
 Also helpful is Zoom's [https://riverdale.zoom.us/rec/play/vJR5d-j5q283HNGcsgSDV_5wW9Tpe_qs0CVM_PIEmknkVnAAYVGlZuMaZ7NAORKJB_fFeWJ9L4d5ilrn?continueMode=true 44:00 Webinar on using Zoom in Education]
+===Zoom April 8 In-Meeting Security Controls===
+These controls include:
+*'''Lock Meeting''': Locks the meeting, keeping new participants from joining the meeting.
+*'''Enable Waiting Room''': Enables Waiting Room for incoming new participants or to move current participants into the Waiting Room.
+*Allow (or dis-allow!) participants to:
+**'''Share Screen''': Allows participants to start Screen Shares
+**'''Chat''': Allows participants to use the chat function.
+**'''Rename Themselves''': Allows participants to rename themselves from the Participants panel.
+We made a [https://drive.google.com/file/d/1TOysO_cfasuzZy0cARrBag7luWPygUzq/view?usp=sharing short video] to explain these controls if you learn better by listening and seeing.
 ==Muting/Unmuting Audio and Video==
@@ Line 124: / Line 164: @@
 <br />
-'''Lock the meeting -''' It’s always smart to lock your front door, even when you’re inside the house. When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one).
+=====Set a Meeting Password=====
-*In the meeting, click Manage Participants at the bottom of your Zoom window.
+Setting a Meeting Password is such an effective way to keep non-community members out of Zoom Meetings, we've required all RCS meetings '''created after March 27''' to be automatically created with a password. This cannot be turned off and the password cannot be removed - only changed. To find the password for your meeting:
-*In the Participants pop-up, click the button that says "More".
-[[File:More Lock Meeting.png|thumbnail|450 px|alt=|none]]
 <br />
-*Click "Lock Meeting".
-[[File:Lock Meeting.png|thumbnail|450 px|alt=|none]]
+#Log into zoom at https://riverdale.zoom.us ,
+#Click on "Meetings" in the side-bar
+#Choose the meeting from your list whose password you're unsure of
+#Click on the name of that meeting
+#You will see the Meeting Password on the information screen.
+If you created the meeting before March 27 and would like to set a password, please follow the instructions above and choose "Create a Meeting Password" on the Meeting information screen.
 <br />
-'''Waiting Rooms -''' The Waiting Room is a helpful feature for hosts to control who comes and goes. If you have Waiting rooms enabled on a meeting, you can go [https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room#h_f493a86f-7d08-4e3b-9d6d-9b236fe9cdcd here] to see Zoom's documentation on using them.
+=====Lock the meeting=====
-You can also choose not to allow participants to rename themselves.
+It’s always smart to lock your front door, even when you’re inside the house. When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one).
+*In the meeting, the "Security"
+*In the pop-up, click "Lock Meeting". There will now be a check mar next to "Lock Meeting"
+[[File:Zoomlockmeetingv3(1).png|frameless|500x500px]]
 <br />
-'''Familiarize yourself with your Zoom settings -''' (https://zoom.us/profile/setting) and features. Understand how to protect your virtual space when you need to.
+=====Waiting Rooms=====
-Remove unwanted or disruptive participants: From that Participants menu, you can mouse over a participant’s name, and several options will appear, including Remove. Click that to kick someone out of the meeting.
+The Waiting Room is a helpful feature for hosts to control who comes and goes. If you have Waiting rooms enabled on a meeting, you can go [https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room#h_f493a86f-7d08-4e3b-9d6d-9b236fe9cdcd here] to see Zoom's documentation on using them.
-Allow removed participants to rejoin: When you do remove someone, they can’t rejoin the meeting. But you can toggle your settings to allow removed participants to rejoin, in case you boot the wrong person.
+You can also enable or dis-able a waiting room from the Zoom In-Meeting Security Menu once the meeting has started using the In-Meeting Host Security Menu.
+[[File:ZoomEnableWaitingRoomv1.png|frameless|500x500px]]
+=====Renaming Participants=====
+You can lock participants from renaming themselves during. meeting using the in-meeting Security Controls.
+[[File:ZoomSecurityRename.png|frameless|500x500px]]
+=====Familiarize yourself with your Zoom settings=====
+Understand how to protect your virtual space when you need to. You can access Zoom Settings and features [https://zoom.us/profile/setting here].
+*Remove unwanted or disruptive participants: From that Participants menu, you can mouse over a participant’s name, and several options will appear, including Remove. Click that to kick someone out of the meeting.
+*Allow removed participants to rejoin: When you do remove someone, they can’t rejoin the meeting. But you can toggle your settings to allow removed participants to rejoin, in case you boot the wrong person.
 <br />
+====How to Keep the Party Crashers from Crashing Your Zoom Event - Zoom Blog====
+[[How to Keep the Party Crashers from Crashing Your Zoom Event|This Zoom Blog]] goes into a little more detail than we did in this HowDoI article.
 ==Breakout Rooms==
@@ Line 176: / Line 246: @@
 ==How to prevent participants from screen sharing==
-In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options.
+*Choose the "Security" Icon after you've started your meeting.
+*Toggle Screensharing "On" or "Off" with the "Screen Share" option. If there is a check-mark next to "Screen Share", participants can screen share. If there is no check mark, participants cannot screen share. <br />  [[File:ZoomSecurityscreenshare.png|frameless|500x500px]]
-Under Who can share? choose Only Host.
-Close the window.
 ==In Meeting Chat==
@@ Line 195: / Line 263: @@
 *When new chat messages are sent to you or everyone, a preview of the message will appear and Chat will flash orange in your host controls.
-[[File:Chat-notification.gif|thumbnail|alt=|none]] <br clear="all">
+[[File:Chat-notification.gif|thumbnail|alt=|none]] <br />
+=====Turn off In-Meeting Chat=====
+You can turn chat on and off in your meeting by choosing the "Security" button and then using the "Chat" item to toggle Chat on or off. Chat will be on if there is a check-mark next to "Chat", and off if there is no check mark.
+[[File:ZoomChatEnablev1.png|frameless|500x500px]]
 ==Annotating and Sharing Controls==