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[[File:Zoomandmeet.jpeg|thumbnail|250 px|alt=|none]] <br clear="all">
[[File:Zoomandmeet.jpeg|thumbnail|250 px|alt=|none]] <br clear="all">
== Zoom best practices / quick guide ==
We know there's a ton to process here! If you are familiar with Zoom and just want to know how we suggest you setup a meeting, read this section.
=== Lower School ===
=== Middle/Upper School ===
'''Password protect a meeting, and share the password securely'''
When you create a Zoom Meeting the meeting password will be encrypted and included in the join meeting link to allow participants to join with just one click without having to enter the password.
'''Create Waiting Rooms for attendees'''
'''Manage participants'''
'''Require host to be present before meeting starts'''
'''Disable all participants to record'''
'''Only allow individuals with a given e-mail domain to join (when possible)'''


==No personal accounts, please. Only use RCS Email linked Zoom accounts for Riverdale work==
==No personal accounts, please. Only use RCS Email linked Zoom accounts for Riverdale work==
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===Testing your Zoom Client===
===Testing your Zoom Client===
If you'd like to test your Zoom Client install before joining a meeting, you can do so at https://zoom.us/test<br />
If you'd like to test your Zoom Client install before joining a meeting, you can do so at https://zoom.us/test
 
<br />
 
===Updating your Zoom Client===
How to update:
 
*Mac: You can find the new version of the Zoom client in SelfService
 
*All other clients (Non-Self Service Macs, Windows, iOS) can find instructions for updating their Zoom client [https://support.zoom.us/hc/en-us/articles/201362233-Where-Do-I-Download-The-Latest-Version- here].


==Scheduling a Zoom Meeting==
==Scheduling a Zoom Meeting==
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Also helpful is Zoom's [https://riverdale.zoom.us/rec/play/vJR5d-j5q283HNGcsgSDV_5wW9Tpe_qs0CVM_PIEmknkVnAAYVGlZuMaZ7NAORKJB_fFeWJ9L4d5ilrn?continueMode=true 44:00 Webinar on using Zoom in Education]
Also helpful is Zoom's [https://riverdale.zoom.us/rec/play/vJR5d-j5q283HNGcsgSDV_5wW9Tpe_qs0CVM_PIEmknkVnAAYVGlZuMaZ7NAORKJB_fFeWJ9L4d5ilrn?continueMode=true 44:00 Webinar on using Zoom in Education]
===Zoom April 8 In-Meeting Security Controls===
These controls include:
*'''Lock Meeting''': Locks the meeting, keeping new participants from joining the meeting.
*'''Enable Waiting Room''': Enables Waiting Room for incoming new participants or to move current participants into the Waiting Room.
*Allow (or dis-allow!) participants to:
**'''Share Screen''': Allows participants to start Screen Shares
**'''Chat''': Allows participants to use the chat function.
**'''Rename Themselves''': Allows participants to rename themselves from the Participants panel.
We made a [https://drive.google.com/file/d/1TOysO_cfasuzZy0cARrBag7luWPygUzq/view?usp=sharing short video] to explain these controls if you learn better by listening and seeing.


==Muting/Unmuting Audio and Video==
==Muting/Unmuting Audio and Video==
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==Participant and Meeting Management==
==Participant and Meeting Management==
Hosts and co-hosts can click Manage Participants in the host controls bar to display the participants list:
Hosts and co-hosts can click Manage Participants in the host controls bar to display the participants list:
[[File:Manage-participants-button.png|800 px|alt=|none]] <br clear="all">
[[File:Manage-participants-button.png|800 px|alt=|none]]  
<br />
Click the drop-down menu located at the top-left corner to close the participants list or click Pop Out to separate the participants list from the meeting window:
Click the drop-down menu located at the top-left corner to close the participants list or click Pop Out to separate the participants list from the meeting window:
[[File:Participants-list-close-or-pop-out-options.png|450 px|alt=|none]] <br clear="all">
[[File:Participants-list-close-or-pop-out-options.png|450 px|alt=|none]]  
<br />
Hover over a participant and click '''More''' for these options:
Hover over a participant and click '''More''' for these options:
[[File:PARTICIPANT AND MEETING MANAGEMENT.jpg|450 px|alt=|none]] <br clear="all">
[[File:PARTICIPANT AND MEETING MANAGEMENT.jpg|450 px|alt=|none]]  
<br />


'''Chat:''' Open the chat window to send messages directly to the panelist.
'''Chat:''' Open the chat window to send messages directly to the panelist.
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'''You will also have access to enable or disable these options at the bottom of the participants list:'''
'''You will also have access to enable or disable these options at the bottom of the participants list:'''


[[File:Participants-list-bottom-more-options-for-host.png|450 px|alt=|none]] <br clear="all">
[[File:Participants-list-bottom-more-options-for-host.png|450 px|alt=|none]]  
<br />


'''Mute All / Unmute All:''' Mute or unmute all participants currently in the meeting.
'''Mute All / Unmute All:''' Mute or unmute all participants currently in the meeting.
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'''Lock meeting:''' Don't allow other participants to join the meeting in progress. See more information on this below.
'''Lock meeting:''' Don't allow other participants to join the meeting in progress. See more information on this below.
<br />
==Prevent Unwanted Zoom Participants==
Once in a meeting, uninvited guests can listen in on discussions, capture screenshots of shared content, and even disrupt the meeting with unwanted video, audio, or shared content.
If someone you don't know shows up in your meeting, you should take it seriously; it's possible that these incidents may constitute a phishing attempt to obtain confidential information or access to RCS services.
<br />
=====Set a Meeting Password=====
Setting a Meeting Password is such an effective way to keep non-community members out of Zoom Meetings, we've required all RCS meetings '''created after March 27''' to be automatically created with a password. This cannot be turned off and the password cannot be removed - only changed. To find the password for your meeting:
<br />
#Log into zoom at https://riverdale.zoom.us ,
#Click on "Meetings" in the side-bar
#Choose the meeting from your list whose password you're unsure of
#Click on the name of that meeting
#You will see the Meeting Password on the information screen.
If you created the meeting before March 27 and would like to set a password, please follow the instructions above and choose "Create a Meeting Password" on the Meeting information screen.
<br />
=====Lock the meeting=====
It’s always smart to lock your front door, even when you’re inside the house. When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one).
*In the meeting, the "Security"
*In the pop-up, click "Lock Meeting". There will now be a check mar next to "Lock Meeting"
[[File:Zoomlockmeetingv3(1).png|frameless|500x500px]]


<br />
<br />


===Prevent Unwanted Zoom Participants===
=====Waiting Rooms=====
Once in a meeting, uninvited guests can listen in on discussions, capture screenshots of shared content, and even disrupt the meeting with unwanted video, audio, or shared content.
The Waiting Room is a helpful feature for hosts to control who comes and goes. If you have Waiting rooms enabled on a meeting, you can go [https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room#h_f493a86f-7d08-4e3b-9d6d-9b236fe9cdcd here] to see Zoom's documentation on using them.
If someone you don't know shows up in your meeting, you should take it seriously; it's possible that these incidents may constitute a phishing attempt to obtain confidential information or access to RCS services.  
 
You can also enable or dis-able a waiting room from the Zoom In-Meeting Security Menu once the meeting has started using the In-Meeting Host Security Menu.
 
[[File:ZoomEnableWaitingRoomv1.png|frameless|500x500px]]
 
 
=====Renaming Participants=====
You can lock participants from renaming themselves during. meeting using the in-meeting Security Controls.
 
[[File:ZoomSecurityRename.png|frameless|500x500px]]
 
=====Familiarize yourself with your Zoom settings=====
Understand how to protect your virtual space when you need to. You can access Zoom Settings and features [https://zoom.us/profile/setting here].
 
*Remove unwanted or disruptive participants: From that Participants menu, you can mouse over a participant’s name, and several options will appear, including Remove. Click that to kick someone out of the meeting.
*Allow removed participants to rejoin: When you do remove someone, they can’t rejoin the meeting. But you can toggle your settings to allow removed participants to rejoin, in case you boot the wrong person.


'''Lock the meeting -''' It’s always smart to lock your front door, even when you’re inside the house. When you lock a Zoom Meeting that’s already started, no new participants can join, even if they have the meeting ID and password (if you have required one).
<br />
*In the meeting, click Manage Participants at the bottom of your Zoom window.
*In the Participants pop-up, click the button that says "More".
[[File:More Lock Meeting.png|thumbnail|250 px|alt=|none]] <br clear="all">
*Click "Lock Meeting".
[[File:Lock Meeting.png|thumbnail|250 px|alt=|none]] <br clear="all">
'''Familiarize yourself with your Zoom settings''' (https://zoom.us/profile/setting) and features. Understand how to protect your virtual space when you need to. For example, the Waiting Room (details below) is a helpful feature for hosts to control who comes and goes.


===Waiting Rooms===
====How to Keep the Party Crashers from Crashing Your Zoom Event - Zoom Blog====
If you have Waiting rooms enabled on a meeting, you can go here to see Zoom's documentation on using them: https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room#h_f493a86f-7d08-4e3b-9d6d-9b236fe9cdcd
[[How to Keep the Party Crashers from Crashing Your Zoom Event|This Zoom Blog]] goes into a little more detail than we did in this HowDoI article.


==Breakout Rooms==
==Breakout Rooms==
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==How to prevent participants from screen sharing==
==How to prevent participants from screen sharing==


In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options.
*Choose the "Security" Icon after you've started your meeting.
 
*Toggle Screensharing "On" or "Off" with the "Screen Share" option. If there is a check-mark next to "Screen Share", participants can screen share. If there is no check mark, participants cannot screen share. <br />  [[File:ZoomSecurityscreenshare.png|frameless|500x500px]]
Under Who can share? choose Only Host.
Close the window.


==In Meeting Chat==
==In Meeting Chat==
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*When new chat messages are sent to you or everyone, a preview of the message will appear and Chat will flash orange in your host controls.
*When new chat messages are sent to you or everyone, a preview of the message will appear and Chat will flash orange in your host controls.


[[File:Chat-notification.gif|thumbnail|alt=|none]] <br clear="all">
[[File:Chat-notification.gif|thumbnail|alt=|none]] <br />
 
=====Turn off In-Meeting Chat=====
You can turn chat on and off in your meeting by choosing the "Security" button and then using the "Chat" item to toggle Chat on or off. Chat will be on if there is a check-mark next to "Chat", and off if there is no check mark.
 
[[File:ZoomChatEnablev1.png|frameless|500x500px]]


==Annotating and Sharing Controls==
==Annotating and Sharing Controls==
Mringh
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