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Access and Use Google Meet: Difference between revisions
Access and Use Google Meet (view source)
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Here are some pointers to get started using Google Meet! Google Meet is Riverdale's primary video conferencing platform, and can be used for school meetings, remote instruction, and more. Click on the links below or on the side of the article to get started. | |||
* [[Access and Use Google Meet#Create%20Meeting|Create Meeting]] | |||
* [[Access and Use Google Meet#Start%20Meeting|Start Meeting]] | |||
* [[Access and Use Google Meet#Configure%20Host%20Controls|Configure Host Controls]] | |||
* [[Access and Use Google Meet#Collaborate%20In%20Meetings|Collaborate In Meetings]] | |||
* [[Access and Use Google Meet#Set%20Up%20Participant%20Engagement|Set Up Participant Engagement]] | |||
* [[Access and Use Google Meet#Schedule%20Meeting%20for%20Someone|Schedule Meeting for Someone]] | |||
== Create Meeting == | == Create Meeting == | ||
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== Start Meeting == | == Start Meeting == | ||
There are a couple ways to start meetings using Google Meet. Two ways are outlined below. Generally, we recommend creating calendar invites with integrated Google Meet links so that all meeting invitees know where to start and join the meeting. | There are a couple ways to start meetings using Google Meet. Two ways are outlined below. Generally, we recommend creating calendar invites with integrated Google Meet links so that all meeting invitees know where to start and join the meeting. | ||
* If you create an '''''Instant Meeting''''', then | * If you create an '''''Instant Meeting''''', then your meeting will automatically start in your web browser | ||
* If you created a '''''Google Calendar Event''''', there are two ways to quickly | * If you created a '''''Google Calendar Event''''', there are two ways to quickly start the meeting: | ||
*# Go to the calendar appointment, then click on '''''Join now''''' next to the meeting link | *# Go to the calendar appointment, then click on '''''Join now''''' next to the meeting link | ||
*# Go to https://meet.google.com, then click on the corresponding link for your meeting on the right-hand side of the window | *# Go to https://meet.google.com, then click on the corresponding link for your meeting on the right-hand side of the window | ||
== Configure Host Controls == | |||
You can configure host controls for a scheduled meeting or during a meeting that is already in progress. Here are [https://support.google.com/meet/answer/10885841?hl=en&co=GENIE.Platform%3DDesktop&oco=1#:~:text=receive%20meeting%20artifacts.-,Computer,-Android comprehensive instructions and explanations from Google] to refer to as a resource. | |||
=== Add Co-host === | |||
For a scheduled meeting in Google Calendar: | |||
# Click on the event | |||
# Click on the '''''Edit icon''''' | |||
# Click on the '''''Settings icon''''' next to the Google Meet link information | |||
# Make sure '''''Host Management''''' is enabled (this should be enabled by default) | |||
# Click on '''''Guests''''' | |||
# Add '''''Co-hosts''''' as necessary | |||
For an in-progress meeting in Google Meet: | |||
# Click on the '''''People icon''''' | |||
# Click on the '''''three dots''''' next to the person you want to make co-host | |||
# Click on '''''Make co-host''''' | |||
=== Adjust Screen Sharing and Chat Permissions === | |||
By default, everyone can share their screens during a Google Meet session. If you want to change this follow the instructions below. | |||
For a scheduled meeting in Google Calendar: | |||
# Click on the event | |||
# Click on the '''''Edit icon''''' | |||
# Click on the '''''Settings icon''''' next to the Google Meet link information | |||
# Make sure '''''Host Management''''' is enabled and toggled on | |||
# Change the settings you need to! | |||
For an in-progress meeting in Google Meet: | |||
# Click on the '''''Lock icon''''' on the bottom right | |||
# Change the settings you need to! | |||
=== Enable Waiting Room === | |||
If you want to enable a waiting room, there are two settings you want to check. | |||
For meetings in Google Calendar already: | |||
# Click on the '''''Settings icon''''' next to the Google Meet link. If you don't see the icon, then click '''''Edit''''' on the appointment first | |||
# Click '''''Host Control''''' | |||
# Toggle '''''Host must join before anyone else'''''. | |||
For instant meetings: | |||
# Click on the '''''Lock icon''''' in the bottom right | |||
# Click '''''Host Control''''' | |||
# Toggle '''''Host must join before anyone else.''''' | |||
== Record Meetings == | == Record Meetings == | ||
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=== Share Your Screen === | === Share Your Screen === | ||
==== Laptop ==== | |||
When you are in a meeting, you can share your window or your entire screen. To access these settings, follow these steps: | When you are in a meeting, you can share your window or your entire screen. To access these settings, follow these steps: | ||
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# Click '''''Share''''' | # Click '''''Share''''' | ||
# When you’re done presenting, click '''''Stop presenting'''''. | # When you’re done presenting, click '''''Stop presenting'''''. | ||
==== Tablet or Mobile Device ==== | |||
# Install Google Meet for [https://apps.apple.com/us/app/google-meet/id1096918571 iOS] or [https://play.google.com/store/apps/details?id=com.google.android.apps.tachyon&hl=en_US&gl=US Android] | |||
# Join the in-progress meeting | |||
# Follow these instructions [https://support.google.com/meet/answer/9308856?hl=en&co=GENIE.Platform%3DiOS#:~:text=iPhone%20%26-,iPad,-Android iOS] and these instructions for [https://support.google.com/meet/answer/9308856?hl=en&co=GENIE.Platform%3DAndroid&oco=2#:~:text=Android,Computer Android] | |||
As the meeting host, you can also change settings for meeting guests. For instance, you may want to limit who can share their screens. If you are interested in this, refer to [https://support.google.com/a/users/answer/11989526?hl=en#zippy=%2Clearn-how this article from Google support] or find a member of the Tech Team to show you. | As the meeting host, you can also change settings for meeting guests. For instance, you may want to limit who can share their screens. If you are interested in this, refer to [https://support.google.com/a/users/answer/11989526?hl=en#zippy=%2Clearn-how this article from Google support] or find a member of the Tech Team to show you. | ||
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#* To change your background '''''after''''' you join a meeting, at the bottom, click '''''More''''', then click '''''Change background''''' | #* To change your background '''''after''''' you join a meeting, at the bottom, click '''''More''''', then click '''''Change background''''' | ||
# Choose a background option. | # Choose a background option. | ||
== Schedule Meeting for Someone == | |||
If you are someone on campus that schedules meetings on another person's behalf, you can do that as long as you are given access to someone's calendar to add/modify/delete events. | |||
'''''To give someone else access to your calendar to schedule events and meetings''''': | |||
# Open '''''Google Calendar''''' | |||
# Click on '''''Settings''''' on the top of the page | |||
# Click on '''''Settings''''' again | |||
# Scroll down on the left until you see your calendar name (ex. ''Matthijs van Mierlo'') | |||
# Click on the '''''calendar to share''''' | |||
# Scroll down to '''''Share with specific groups or people''''' | |||
# Click '''''Add people and groups''''' | |||
# Search for the person you want to add | |||
# In the '''''Permissions dropdown''''', select '''''Make changes and manage sharing''''' | |||
'''''To schedule on someone's behalf:''''' | |||
# Open '''''Google Calendar''''' | |||
# Select the '''''calendar''''' you want to schedule for on the left. Make sure '''''it is the only calendar selected'''''. | |||
# Schedule an event, and add the appropriate details | |||
# Add '''''video conferencing''''' and select '''''Google Meet''''' | |||
Any appointment you schedule this way will ensure that the event organizer is the person you're scheduling for. | |||
== Get Help with Google Meet == | |||
If you still have questions after reading this article, or there are things you want to learn more about that are not listed here, please check the following article from Google: | |||
* [https://support.google.com/a/users/answer/9367363?sjid=1167441081412922120-NA#expand-all&zippy=%2Cstart-a-video-meeting%2Cadd-a-google-meet-video-meeting-to-your-google-calendar-event%2Cadd-a-zoom-video-meeting-to-your-google-calendar-event%2Cjoin-a-video-meeting-from-your-computer%2Cjoin-a-video-meeting-while-on-the-go%2Cadd-guests-to-a-video-meeting%2Csend-chat-messages-during-a-meeting%2Cpresent-your-screen%2Crecord-a-video-meeting%2Cturn-on-meeting-notifications%2Caudience-qa%2Claunch-a-poll%2Cuse-a-whiteboard%2Craise-your-hand%2Cadd-breakout-rooms%2Cchange-your-background Using Google Meet] | |||
Of course you can also always reach out to a member of the Tech Team to help. We're more than happy to be resource moving forward! | |||