Access Offline Google Drive Files: Difference between revisions

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Access Offline Google Drive Files (view source)

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-{{abox
+{{AboxNew
- | name          = Use Google Drive files offline
+| name = Access Offline Google Drive Files
- | summary       =
+| learning = x
- | for_employees = Y
+| instruction = x
- | for_students  = Y
+| community = x
- | for_parents   =
+| summ = Choose what files you would like to access offline from Google Drive
- | cat1          =
+| maintained = JM
- | cat2          =
+| year = 2023-2024
- | maintained    = JM
- | year          = 2022-2023
 }}
+__TOC__
 == Drive for Desktop ==
-To save a file offline, make sure you have an app that can open your file. '''Note: Google Docs, Sheets, and Slides cannot be set as offline using the Drive for Desktop app.''' This has to be done through the web.
+=== Save File Offline ===
-#Click the Drive for desktop Menu at the top right [[File:GoogleDrive-File Stream.png]].
+To save a file offline, make sure you have an app that can open your file.
-#Click on your riverdale.edu account to open Google Drive folder [[File:GoogleDrive - Folder.png]].
-#Right-click the file or folder you want to save offline. '''Remember, only non-google files can be saved offline from drive for desktop'''
+Note: ''Google Docs, Sheets, and Slides cannot be set as offline using the Drive for Desktop app. This has to be done through the web.''
-#Click '''Drive for desktop''' and then '''Scroll to offline access'''.
-#Click '''Available offline''' If available offline is gray out, please mark as offline on the web
+==== On Windows: ====
-#Once your file is saved offline, you'll see a green check mark next to it.
+# Go to '''''File Explorer'''''
+# Open the '''''Google Drive folder'''''
+# Choose the '''''files''''' or '''''folders'''''
+#* To select more than one, hold '''''Shift''''' and '''''click'''''.
+# Right-click your '''''files''''' or '''''folders'''''.
+# Click '''''Offline Access'''''  and then click '''''Available offline'''''
+#* When you save a file offline, a '''''green check''''' displays next to it.
+==== On macOS: ====
+# Go to '''''Finder'''''
+# Open the '''''Google Drive folder'''''
+# Choose the '''''files''''' or '''''folders'''''.
+#* To select more than one, hold '''''Shift''''' and '''''click'''''.
+# Right-click your '''''files''''' or '''''folders'''''.
+# Click '''''Available offline'''''
+#* When you save a file offline, a '''''green check''''' displays next to it.
+For more information and help with this, check out [https://support.google.com/drive/answer/2375012?hl=en&co=GENIE.Platform%3DDesktop#zippy=%2Csave-non-google-files-for-offline-use Google's Support Article].
+=== Open Offline Files ===
+#Click the '''''Drive for Desktop Menu''''' in your task bar [[File:GoogleDrive-File Stream.png]].
+#Click the '''''gear icon'''''
+#Click '''''Offline files''''', both folders and files that have been saved from Drive desktop and Drive on the web should appear.
+For more information and help with this, check out [https://support.google.com/drive/answer/2375012?hl=en&co=GENIE.Platform%3DDesktop#zippy=%2Csave-non-google-files-for-offline-use Google's Support Article].
 == iPhone and iPad ==
-=== Save files for offline use ===
+=== Save Offline Files ===
-#Open the app for [https://itunes.apple.com/us/app/google-drive-free-online-storage/id507874739 Google Drive].
+#Open the '''''app''''' for [https://itunes.apple.com/us/app/google-drive-free-online-storage/id507874739 Google Drive]
-#Next to the file, tap More [[File:GoogleDriveApp-Dots.png]].
+#Next to the file, tap '''''More''''' [[File:GoogleDriveApp-Dots.png]]
-#To save a preview of the file offline, turn on Available offline.
+#To save a preview of the file offline, turn on '''''Available offline'''''.
-=== Find files you saved for offline access ===
+=== Find Offline Files ===
-#Open the app for Google Drive Docs, Sheets, or Slides.
+#Open the app for '''''Google Drive''''', '''''Docs''''', '''''Sheets''''', or '''''Slides'''''
-#Tap Menu [[File:GoogleDriveApp-Menu.png]] and then Offline.
+#Tap '''''Menu''''' [[File:GoogleDriveApp-Menu.png]] and then '''''Offline'''''.
 == Android ==
 === Save files for offline use ===
-#Open the Drive app.
+#Open the '''''Drive app'''''
-#Next to the file, tap More [[File:GoogleDriveApp-Dots.png]].
+#Next to the file, tap '''''More''''' [[File:GoogleDriveApp-Dots.png]]
-#To save a preview of the file offline, turn on Available offline.
+#To save a preview of the file offline, turn on '''''Available offline'''''.
 === Find files you saved for offline access ===
-#Open the app for Google Drive Docs, Sheets, or Slides.
+#Open the app for '''''Google Drive''''', '''''Docs''''', '''''Sheets''''', or '''''Slides'''''.
-#Tap Menu [[File:GoogleDriveApp-Menu.png]] and then Offline.
+#Tap '''''Menu''''' [[File:GoogleDriveApp-Menu.png]] and then '''''Offline'''''.