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Access Class Schedules in Google Calendar: Difference between revisions
Access Class Schedules in Google Calendar (view source)
Revision as of 23:30, 11 August 2020
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| year = | | year = 2020-2021 | ||
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= What's new in 2020-2021? = | |||
We have completely rebuilt our integration between your schedule in Veracross and Google Calendar this year due to hybrid learning and our more complex scheduling needs. There are two main changes you'll notice: | |||
* Events are NO LONGER repeating. This means that you cannot (easily) color-code them. | |||
* Events will now include the URL to your virtual meeting if you enter a Zoom or Meet link for your class in the Employee Portal | |||
= Short Version = | = Short Version = | ||
We create events in your Google Calendar for every single class and meeting time that shows up in your printed schedule (for MS and US courses only). Seriously. | We create events in your Google Calendar for every single class and meeting time that shows up in your printed schedule (for MS and US courses only). Seriously. | ||
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'''Some details about the system''': | '''Some details about the system''': | ||
*MS and US Students will also have this setup for them, and will be invited to the same events you are for a particular course | * LS, MS and US Students will also have this setup for them, and will be invited to the same events you are for a particular course | ||
*We will run the synchronization nightly, which means that if a student is moved between sections, or the schedule is tweaked, calendars will be updated pretty quickly. | * We will run the synchronization nightly, which means that if a student is moved between sections, or the schedule is tweaked, calendars will be updated pretty quickly. | ||
*If the course meeting times are modified in Veracross, the events will be deleted and recreated in your calendar with the new information. Conclusion: don’t modify the events! | * If the course meeting times are modified in Veracross, the events will be deleted and recreated in your calendar with the new information. Conclusion: don’t modify the events! | ||
Some sharp-eyed individuals have noticed that the Week 1 / Week 2 system does not always alternate consistently throughout the entire school year. When Semester 1 ends in Week 2, then we have Exam Week, and Semester 2 then starts in Week 1, our system takes this into account automatically. | Some sharp-eyed individuals have noticed that the Week 1 / Week 2 system does not always alternate consistently throughout the entire school year. When Semester 1 ends in Week 2, then we have Exam Week, and Semester 2 then starts in Week 1, our system takes this into account automatically. | ||
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; What happens if I want to color-code my calendar? | ; What happens if I want to color-code my calendar? | ||
: You CAN color code your calendar events. If you click an event in the calendar and then select the color dropdown next to the name in the popup window, you can choose a new color | : You CAN color code your calendar events. If you click an event in the calendar and then select the color dropdown next to the name in the popup window, you can choose a new color but *note that will affect only that one event*. | ||
; What happens if my schedule changes? | ; What happens if my schedule changes? | ||
: If a meeting time is modified (i.e. start or end date changed, day in cycle changed, etc.), the related events will be deleted and you will lose anything you stored in it. If a class moves from A to B period for instance, the entire | : If a meeting time is modified (i.e. start or end date changed, day in cycle changed, etc.), the related events will be deleted and you will lose anything you stored in it. If a class moves from A to B period for instance, the entire set of events will be deleted and new ones created. | ||
; I store information about my classes IN the calendar event, what is going to happen to that info? | ; I store information about my classes IN the calendar event, what is going to happen to that info? | ||
: | : If your schedule changes, events will be automatically deleted and recreated as appropriate (see question above). For this reason, we don't suggest you store data in the events, as even seemingly innocent scheduling changes may cause you to lose important information | ||
; Can I make my own events in my calendar, or are you going to take control of the whole shebang? | ; Can I make my own events in my calendar, or are you going to take control of the whole shebang? | ||
: We only invite you to events that are created in hidden calendars. We do not ever directly modify your calendar entries. If we need to make major changes to a course calendar (say your class moves from F period to A period), we delete all the events on the hidden calendar, delete the calendar, create a new calendar, create the events and invite you to them. This is to protect your calendar events from any possible modification. | : We only invite you to events that are created in hidden calendars. We do not ever directly modify your calendar entries. If we need to make major changes to a course calendar (say your class moves from F period to A period), we delete all the events on the hidden calendar, delete the calendar, create a new calendar, create the events and invite you to them. This is to protect your calendar events from any possible modification. | ||