Publish and Share Google Forms: Difference between revisions
Mvanmierlo (talk | contribs) (Created page with "== Introduction == Google has recently updated the user interface for Google Forms, introducing a new workflow for creating, publishing, and sharing forms. This update aims to give users greater control over form distribution and access. The key changes include: * A **Publish** button, which must be clicked to make the form available for responders. * The ability to **Manage Responders**, allowing you to specify individual users or set the form to only be accessibl...") |
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The key changes include: | The key changes include: | ||
* A | * A '''''Publish''''' button, which must be clicked to make the form available for responders. | ||
* The ability to | * The ability to '''''Manage Responders''''', allowing you to specify individual users or set the form to only be accessible by users within '''''Riverdale Country School'''''. | ||
* A new process for sharing a | * A new process for sharing a '''''Responder Link''''' directly via email. | ||
This article will guide you through these changes step by step. | This article will guide you through these changes step by step. | ||
| Line 13: | Line 13: | ||
# Open your Google Form. | # Open your Google Form. | ||
# Click the | # Click the '''''Publish''''' button located in the top-right corner of the form editor. | ||
# A confirmation window will appear. Click | # A confirmation window will appear. Click '''''Confirm''''' to publish your form. | ||
* Once published, your form will be available for responders based on the settings you choose in the next step. | * Once published, your form will be available for responders based on the settings you choose in the next step. | ||
== Step 2: Managing Responders == | == Step 2: Managing Responders == | ||
After publishing, you can control who has access to the form using the new | After publishing, you can control who has access to the form using the new '''''Manage Responders''''' feature. | ||
# In the Google Forms toolbar, click on | # In the Google Forms toolbar, click on '''''Settings''''' (gear icon). | ||
# Navigate to the | # Navigate to the '''''Responders''''' tab. | ||
# Choose one of the following options: | # Choose one of the following options: | ||
* **''Individual Responders''**: Add specific email addresses of people who can access your form. | * **''Individual Responders''**: Add specific email addresses of people who can access your form. | ||
* **''Riverdale Country School''**: Restrict access to users with an @riverdale.edu email address. | * **''Riverdale Country School''**: Restrict access to users with an @riverdale.edu email address. | ||
# Click | # Click '''''Save''''' to apply these settings. | ||
== Step 3: Sharing the Responder Link == | == Step 3: Sharing the Responder Link == | ||
Once your form is published and responders are managed, you can share the link. | Once your form is published and responders are managed, you can share the link. | ||
# In the toolbar, click the | # In the toolbar, click the '''''Send''''' button (paper plane icon). | ||
# Under the | # Under the '''''Link''''' tab, click '''''Copy''''' to copy the responder link to your clipboard. | ||
* Optionally, click **''Shorten URL''** to generate a shorter link. | * Optionally, click **''Shorten URL''** to generate a shorter link. | ||
# Open your email application and compose a message to the responders. | # Open your email application and compose a message to the responders. | ||
| Line 39: | Line 39: | ||
The new Google Forms workflow simplifies form distribution while giving you more control over access. By following the steps to publish your form, manage responders, and share the link, you can ensure your forms reach the right audience securely. | The new Google Forms workflow simplifies form distribution while giving you more control over access. By following the steps to publish your form, manage responders, and share the link, you can ensure your forms reach the right audience securely. | ||
For further assistance, contact the | For further assistance, contact the '''''Riverdale Tech Department'''''. | ||
Revision as of 13:40, 23 January 2025
Introduction
Google has recently updated the user interface for Google Forms, introducing a new workflow for creating, publishing, and sharing forms. This update aims to give users greater control over form distribution and access.
The key changes include:
- A Publish button, which must be clicked to make the form available for responders.
- The ability to Manage Responders, allowing you to specify individual users or set the form to only be accessible by users within Riverdale Country School.
- A new process for sharing a Responder Link directly via email.
This article will guide you through these changes step by step.
Step 1: Publishing Your Form
Before sharing your form, it must be published. This is a required step in the new Google Forms workflow.
- Open your Google Form.
- Click the Publish button located in the top-right corner of the form editor.
- A confirmation window will appear. Click Confirm to publish your form.
* Once published, your form will be available for responders based on the settings you choose in the next step.
Step 2: Managing Responders
After publishing, you can control who has access to the form using the new Manage Responders feature.
- In the Google Forms toolbar, click on Settings (gear icon).
- Navigate to the Responders tab.
- Choose one of the following options:
* **Individual Responders**: Add specific email addresses of people who can access your form. * **Riverdale Country School**: Restrict access to users with an @riverdale.edu email address.
- Click Save to apply these settings.
Step 3: Sharing the Responder Link
Once your form is published and responders are managed, you can share the link.
- In the toolbar, click the Send button (paper plane icon).
- Under the Link tab, click Copy to copy the responder link to your clipboard.
* Optionally, click **Shorten URL** to generate a shorter link.
- Open your email application and compose a message to the responders.
- Paste the responder link into the email and send it.
Conclusion
The new Google Forms workflow simplifies form distribution while giving you more control over access. By following the steps to publish your form, manage responders, and share the link, you can ensure your forms reach the right audience securely.
For further assistance, contact the Riverdale Tech Department.