Manage Remote Parent-Teacher Conferences (MS/US)

	Learning Instruction Community
Summary	How to use Google Meet for Riverdale Parent-Teacher conferences
Author	Maintained by Matthijs van Mierlo
Help	Get help with this article
Status	Up-to-date for the 2024-2025 school year.

Use Google Meet for Conferences

Your Parent/Teacher conferences are scheduled using Google Meet this year. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:

For Administrative Assistants

1. Create a calendar invite for the first Parent/Teacher Conference
2. Click Add Google Meet video conferencing
3. Click the Settings Gear Icon to change access settings for the meeting
4. Under Host Controls -> Meeting Access, click Open
5. Uncheck Host must join before anyone else. Make sure this is disabled!
6. Click Save
7. Click the Copy Conference Info button next to Join with Google Meet
8. Click Save to finish creating the first event
9. Add the Google Meet info to the subsequent Parent/Teacher Conferences. You should be good to go!

Tip: copy the Google Meet url into the Location field in the subsequent calendar events (for other meeting slots)

For Teachers

There is no waiting room option for the Parent/Teacher Conferences. As a result, please take note of the following:

• When you log onto the meeting you will be entering the main session
• When you log on you will automatically be on mute, as to not disturb the [potential] conference taking place
• You do not have to make the parent(s) co-host anymore! Simply join the meeting, and leave when you're done

Please:

• Be prompt for your start time
• Let James Murray or Monique Fonseca know if you’re running late/going to be late
• Try to avoid logging on early/ahead of time. If you arrive early you will be interrupting a conference

As always, if the student you are meeting about has a Riverdale learning profile and/or accommodations, please take a moment to review the documentation prior to meeting with the parents. If you have any questions concerning this, please reach out to someone on the Learning Resource Team.

Tip: install the Google Meet Auto Disable Mic/Cam extension if you want to auto-disable your camera and/or microphone when you join Google Meet meetings. This will make it much harder to interrupt a conference that is already in session!