Manage Remote Parent-Teacher Conferences (MS/US): Difference between revisions

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{{abox
{{AboxNew
| name         = Schedule Parent-Teacher Conferences with Zoom Video Conferencing?
| name = Use Google Meet for Parent-Teacher Conferences
| summary      = This article is for Administrative assistants scheduling Parent Teacher Conferences.
| learning =  
| for_employees = Y
| instruction = x
| for_students  = N
| community = x
| for_parents  =
| summ = How to use Google Meet for Riverdale Parent-Teacher conferences
| cat1          = Classroom technology and systems‏‎
| maintained = MV
| cat2          =
| year = 2024-2025
| maintained   = MR
| year         = 2020-2021
}}
}}
__TOC__


Parent Teacher Conferences are being scheduled over Zoom this year. You will receive an invite to your portion of the meeting, which is 15-20 minutes of the longer/full meeting. Every teacher's calendar invite contains a link to the same Zoom meeting.
== Use Google Meet for Conferences ==
Your Parent/Teacher conferences are scheduled using '''''Google Meet''''' this year. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:


'''Here are the most important details you need to be aware of regarding Parent/Teacher Conferences this year.'''
=== 🗓️ For Administrative Assistants ===


# When you are the first teacher in a Parent Teacher Conference, you will automatically become the Host of the Zoom meeting.
# Create a calendar invite for the <u>first Parent/Teacher Conference</u>
# You must then pass "Host" controls to the parent before you leave the meeting (after your 15 minutes). This will prevent the Parent from being kicked out of the meeting when you leave, and it will allow the parent to "admit" subsequent teachers into the meeting from the Waiting Room.
# Click '''''Add Google Meet video conferencing'''''
# Click the '''''Settings Gear Icon''''' to change access settings for the meeting
# Under '''''Host Controls''''' -> '''''Meeting Access''''', click '''''Open'''''
# Uncheck '''''Host must join before anyone else'''''. Make sure this is disabled!
# Click '''''Save'''''
# Click the '''''Copy Conference Info''''' button next to '''''Join with Google Meet'''''
# Click '''''Save''''' to finish creating the first event
# Add the Google Meet info to the subsequent Parent/Teacher Conferences. You should be good to go!


'''Here's how to make the parent the "Host":'''
'''✅ Tip''': copy the Google Meet url into the '''''Location''''' field in the subsequent calendar events (for other meeting slots)
* In the host controls, click Participants.
* This will open the participants list.
* Hover over the name of the participant you want to make the host and click More.
* Click Make Host.
* Click Yes to confirm that you want to make this user the host.
[[File:Make Host in Zoom.jpg|350px]] <br clear="all">


'''Here's the failsafe,...'''
=== 🍎 For Teachers ===
If when you attempt to leave the meeting you see a message that says "End Meeting for All", don't click it. Instead, choose "Leave Meeting".
There is no waiting room option for the Parent/Teacher Conferences. As a result, please take note of the following:


[[File:End meeting for all.jpg|300px]] <br clear="all">
* When you log onto the meeting you will be entering the '''''main session'''''
* When you log on you will automatically be on '''''mute''''', as to not disturb the [potential] conference taking place
* You do not have to make the parent(s) co-host anymore! Simply join the meeting, and leave when you're done


You will then have the choice to "Assign a New Host" (which will be the parent), and finally to "Assign and Leave".
Please:


[[File:Assign New Host.jpg|280px]] <br clear="all">
* '''''Be prompt''''' for your start time
* Let [mailto:jmurray@riverdale.edu James Murray] or [mailto:mfonseca@riverdale.edu Monique Fonseca] know if you’re running late/going to be late
* Try to '''''avoid logging on early/ahead of time'''''. If you arrive early you will be interrupting a conference
 
As always, if the student you are meeting about has a Riverdale learning profile and/or accommodations, please take a moment to review the documentation prior to meeting with the parents. If you have any questions concerning this, please reach out to someone on the Learning Resource Team.
 
'''✅ Tip''': install the [https://chromewebstore.google.com/detail/google-meet-auto-disable/dgggcpmnponfpgnifbdohajbdkbgjlhd?hl=en-US Google Meet Auto Disable Mic/Cam extension] if you want to auto-disable your camera and/or microphone when you join Google Meet meetings. This will make it much harder to interrupt a conference that is already in session!
 
<br clear="all">

Latest revision as of 14:29, 11 November 2024

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SummaryHow to use Google Meet for Riverdale Parent-Teacher conferences
AuthorMaintained by Matthijs van Mierlo
HelpGet help with this article
StatusUp-to-date for the 2024-2025 school year.

Use Google Meet for Conferences

Your Parent/Teacher conferences are scheduled using Google Meet this year. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:

🗓️ For Administrative Assistants

  1. Create a calendar invite for the first Parent/Teacher Conference
  2. Click Add Google Meet video conferencing
  3. Click the Settings Gear Icon to change access settings for the meeting
  4. Under Host Controls -> Meeting Access, click Open
  5. Uncheck Host must join before anyone else. Make sure this is disabled!
  6. Click Save
  7. Click the Copy Conference Info button next to Join with Google Meet
  8. Click Save to finish creating the first event
  9. Add the Google Meet info to the subsequent Parent/Teacher Conferences. You should be good to go!

✅ Tip: copy the Google Meet url into the Location field in the subsequent calendar events (for other meeting slots)

🍎 For Teachers

There is no waiting room option for the Parent/Teacher Conferences. As a result, please take note of the following:

  • When you log onto the meeting you will be entering the main session
  • When you log on you will automatically be on mute, as to not disturb the [potential] conference taking place
  • You do not have to make the parent(s) co-host anymore! Simply join the meeting, and leave when you're done

Please:

  • Be prompt for your start time
  • Let James Murray or Monique Fonseca know if you’re running late/going to be late
  • Try to avoid logging on early/ahead of time. If you arrive early you will be interrupting a conference

As always, if the student you are meeting about has a Riverdale learning profile and/or accommodations, please take a moment to review the documentation prior to meeting with the parents. If you have any questions concerning this, please reach out to someone on the Learning Resource Team.

✅ Tip: install the Google Meet Auto Disable Mic/Cam extension if you want to auto-disable your camera and/or microphone when you join Google Meet meetings. This will make it much harder to interrupt a conference that is already in session!


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