Email LS Parents in Veracross: Difference between revisions

Summary	How to email LS parents via Veracross
Author	Maintained by Jen Davenport
Help	Get help with this article
Status	Up-to-date for the 2024-2025 school year.

Latest revision as of 10:42, 8 August 2024

Send email to a classes parents

To send an email to a set of parents associated with a specific class via the Veracross teacher portal:

Locate the class who's parents you want to email
Hover over the Contact Tab
Click "Email parents"

If setup correctly on your computer a new compose message window will open in your preferred email client with the appropriate email distribution list in the to section. This means you are sending your email via your RCS Gmail account. If this is not the case and you would like it to be, please dial x50 or submit a tech support request.

Email both cohorts of parents in a specific class

To send an email to both cohorts of parents associated with a specific class via the Veracross teacher portal:

Locate the cohort who's parents you want to email
Hover over the Contact Tab
Right Click on the "Email parents" link to open an email draft in a new tab
Follow the first 3 steps listed above
Add both distribution lists to the "to" section of your email draft. DO NOT USE CC or BCC: Using CC or BCC will not allow the emails to be sent to both cohorts of families. Please ensure that both distribution lists are listed in the TO section.
Once sent all families will receive the message and will only be able to reply to you.
- Homebase teachers using your class email to send this message will ensure that you AND your co-teacher will receive a reply from families

Here is a quick video that might give more information

Send email based on grade level

Email distribution lists allow individuals to send an email to all parents associated with a specific grade level. These email lists can be helpful when sending blanket grade level reminders (ex. Winter is coming! Remember to bring snow gear to play outside)

To do so, click the distribution list below for the grade level of parents you wish to email. If setup correctly on your computer a new compose message window will open in your preferred email client with the appropriate email distribution list in the to section. This means you are sending your email via your RCS Gmail account. If this is not the case and you would like it to be, please dial x50 or submit a tech support request.

PreK: riverdale.g_parents_w_students_in_pre_k@mail.veracross.com

Kindergarten: riverdale.g_parents_w_students_in_kindergarten@mail.veracross.com

First Grade: riverdale.g_parents_w_students_in_grade_1@mail.veracross.com

Second Grade: riverdale.g_parents_w_students_in_grade_2@mail.veracross.com

Third Grade: riverdale.g_parents_w_students_in_grade_3@mail.veracross.com

Fourth Grade: riverdale.g_parents_w_students_in_grade_4@mail.veracross.com

Fifth Grade: riverdale.g_parents_w_students_in_grade_5@mail.veracross.com

Facts about emailing via Veracross

Do we HAVE to use Veracross to email parents?: Yes, we want everyone to communicate with parents via the Veracross Teacher Portal
When I send an email from Veracross, does it come from MY email?: Yes, the email will go through the Veracross portal, but once parents receive it, they will see your name in the reply-to address
When parents reply to the email sent, will it come to my email?: Yes, if you send it from your gmail account, your information will be in the reply-to address
Do I have 2 emails now?: No, you will only use your gmail account to send and receive email
Can we use our group email to send and receive emails via Veracross?: Veracross RESENDS the email with whatever reply-to address YOU have on the original email that you sent to the Distribution Group. When sending an email, make sure to change the sender information to your group address. 3ch-class@riverdale.edu, the replies will go there. Veracross does NOT receive ANY email whatsoever.

@@ Line 1: / Line 1: @@
-{{abox
+{{AboxNew
- | name          = Email LS parents via Veracross
+| name = Email LS Parents via Veracross
- | summary       = How to email parents via Veracross
+| learning =
- | for_employees = y
+| instruction =
- | for_students  =
+| community = x
- | for_parents   =
+| summ = How to email LS parents via Veracross
- | cat1          =  Communication
+| maintained = JD
- | cat2          =
+| year = 2024-2025
- | maintained    = VI
- | year          = 2018-2019
 }}
+__TOC__
-==Send email to your Classes Parents==
+==Send email to a classes parents==
 To send an email to a set of parents associated with a specific class via the Veracross teacher portal:
-# Locate the class who's parents you want to email
+#Locate the class who's parents you want to email
-# Hover over the Contact Tab
+#Hover over the Contact Tab
-# Click "Email parents"
+#Click "Email parents"
 [[File:Veracross-Email LS Parents.png]]
-If programmed correctly, a new compose message window will open in a new internet tab, with an email distribution list in the to section.  This means you are sending your email via your RCS Gmail account.  If this is not the case and you would like it to be, please dial x50 or support in changing this or submit a tech ticket.
+If setup correctly on your computer a new compose message window will open in your preferred email client with the appropriate email distribution list in the to section. This means you are sending your email via your RCS Gmail account.  If this is not the case and you would like it to be, please dial x50 or {{tsreq}}.
+==Email both cohorts of parents in a specific class==
+To send an email to both cohorts of parents associated with a specific class via the Veracross teacher portal:
+#Locate the cohort who's parents you want to email
+#Hover over the Contact Tab
+#Right Click on the "Email parents" link to open an email draft in a new tab
+#Follow the first 3 steps listed above
+#Add both distribution lists to the "to" section of your email draft. '''DO NOT USE CC or BCC''': Using CC or BCC will not allow the emails to be sent to both cohorts of families. Please ensure that both distribution lists are listed in the TO section.
+#Once sent all families will receive the message and will only be able to reply to you.
+#*Homebase teachers using your class email to send this message will ensure that you AND your co-teacher will receive a reply from families
+[[File:Distribution lists 1.png|frameless|448x448px]]
+'''Here is a quick video''' that might give more information
+[[File:Emailing_Families.mov|frameless]]
@@ Line 28: / Line 44: @@
 Email distribution lists allow individuals to send an email to all parents associated with a specific grade level.  These email lists can be helpful when sending blanket grade level reminders (ex. Winter is coming! Remember to bring snow gear to play outside)
-Copy the distribution list below for the grade level of parents and copy it into the to section of your email message.
+To do so, click the distribution list below for the grade level of parents you wish to email.  If setup correctly on your computer a new compose message window will open in your preferred email client with the appropriate email distribution list in the to section. This means you are sending your email via your RCS Gmail account.  If this is not the case and you would like it to be, please dial x50 or {{tsreq}}.
-===PreK===
+;PreK
-[mailto:riverdale.g_parents_w_students_in_pre_k@mail.veracross.com riverdale.g_parents_w_students_in_pre_k@mail.veracross.com]
+:[mailto:riverdale.g_parents_w_students_in_pre_k@mail.veracross.com riverdale.g_parents_w_students_in_pre_k@mail.veracross.com]
-===Kindergarten===
+;Kindergarten
-[mailto:riverdale.g_parents_w_students_in_kindergarten@mail.veracross.com riverdale.g_parents_w_students_in_kindergarten@mail.veracross.com]
+:[mailto:riverdale.g_parents_w_students_in_kindergarten@mail.veracross.com riverdale.g_parents_w_students_in_kindergarten@mail.veracross.com]
-===First Grade===
+;First Grade
-[mailto:riverdale.g_parents_w_students_in_grade_1@mail.veracross.com riverdale.g_parents_w_students_in_grade_1@mail.veracross.com]
+:[mailto:riverdale.g_parents_w_students_in_grade_1@mail.veracross.com riverdale.g_parents_w_students_in_grade_1@mail.veracross.com]
-===Second Grade===
+;Second Grade
-[mailto:riverdale.g_parents_w_students_in_grade_2@mail.veracross.com riverdale.g_parents_w_students_in_grade_2@mail.veracross.com]
+:[mailto:riverdale.g_parents_w_students_in_grade_2@mail.veracross.com riverdale.g_parents_w_students_in_grade_2@mail.veracross.com]
-===Third Grade===
+;Third Grade
-[mailto:riverdale.g_parents_w_students_in_grade_3@mail.veracross.com riverdale.g_parents_w_students_in_grade_3@mail.veracross.com]
+:[mailto:riverdale.g_parents_w_students_in_grade_3@mail.veracross.com riverdale.g_parents_w_students_in_grade_3@mail.veracross.com]
-===Fourth Grade===
+;Fourth Grade
-[mailto:riverdale.g_parents_w_students_in_grade_4@mail.veracross.com riverdale.g_parents_w_students_in_grade_4@mail.veracross.com]
+:[mailto:riverdale.g_parents_w_students_in_grade_4@mail.veracross.com riverdale.g_parents_w_students_in_grade_4@mail.veracross.com]
-===Fifth Grade===
+;Fifth Grade
-[mailto:riverdale.g_parents_w_students_in_grade_5@mail.veracross.com riverdale.g_parents_w_students_in_grade_5@mail.veracross.com]
+:[mailto:riverdale.g_parents_w_students_in_grade_5@mail.veracross.com riverdale.g_parents_w_students_in_grade_5@mail.veracross.com]
 ==Facts about emailing via Veracross==
-# Do we HAVE to use Veracross to email parents?
+;Do we HAVE to use Veracross to email parents?
-#*Yes, we want everyone to communicate with parents via the Veracross Teacher Portal
+:Yes, we want everyone to communicate with parents via the Veracross Teacher Portal
-# When I send an email from Veracross, does it come from MY email?
+;When I send an email from Veracross, does it come from MY email?
-#*Yes, the email will go through the Veracross portal, but once parents receive it, they will see your name in the reply-to address
+:Yes, the email will go through the Veracross portal, but once parents receive it, they will see your name in the reply-to address
-# When parents reply to the email sent, will it come to my email?
+;When parents reply to the email sent, will it come to my email?
-#*Yes, if you send it from your gmail account, your information will be in the reply-to address
+:Yes, if you send it from your gmail account, your information will be in the reply-to address
-# Do I have 2 emails now?
+;Do I have 2 emails now?
-#*No, you will only use your gmail account to send and receive email
+:No, you will only use your gmail account to send and receive email
-#Can we use our group email to send and receive emails via Veracross?
+;Can we use our group email to send and receive emails via Veracross?
-#*Veracross RESENDS the email with whatever reply-to address YOU have on the original email that you sent to the Distribution Group. When sending an email, make sure to change the sender information to your group address. 3ch-class@riverdale.edu, the replies will go there. Veracross does NOT receive ANY email whatsoever.
+:Veracross RESENDS the email with whatever reply-to address YOU have on the original email that you sent to the Distribution Group. When sending an email, make sure to change the sender information to your group address. 3ch-class@riverdale.edu, the replies will go there. Veracross does NOT receive ANY email whatsoever.