Manage Remote Parent-Teacher Conferences (MS/US): Difference between revisions

Summary	How to use Google Meet for Riverdale Parent-Teacher conferences
Author	Maintained by Matthijs van Mierlo
Help	Get help with this article
Status	Up-to-date for the 2024-2025 school year.

Latest revision as of 14:29, 11 November 2024

Use Google Meet for Conferences

Your Parent/Teacher conferences are scheduled using Google Meet this year. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:

🗓️ For Administrative Assistants

Create a calendar invite for the first Parent/Teacher Conference
Click Add Google Meet video conferencing
Click the Settings Gear Icon to change access settings for the meeting
Under Host Controls -> Meeting Access, click Open
Uncheck Host must join before anyone else. Make sure this is disabled!
Click Save
Click the Copy Conference Info button next to Join with Google Meet
Click Save to finish creating the first event
Add the Google Meet info to the subsequent Parent/Teacher Conferences. You should be good to go!

✅ Tip: copy the Google Meet url into the Location field in the subsequent calendar events (for other meeting slots)

🍎 For Teachers

There is no waiting room option for the Parent/Teacher Conferences. As a result, please take note of the following:

When you log onto the meeting you will be entering the main session
When you log on you will automatically be on mute, as to not disturb the [potential] conference taking place
You do not have to make the parent(s) co-host anymore! Simply join the meeting, and leave when you're done

Please:

Be prompt for your start time
Let James Murray or Monique Fonseca know if you’re running late/going to be late
Try to avoid logging on early/ahead of time. If you arrive early you will be interrupting a conference

As always, if the student you are meeting about has a Riverdale learning profile and/or accommodations, please take a moment to review the documentation prior to meeting with the parents. If you have any questions concerning this, please reach out to someone on the Learning Resource Team.

✅ Tip: install the Google Meet Auto Disable Mic/Cam extension if you want to auto-disable your camera and/or microphone when you join Google Meet meetings. This will make it much harder to interrupt a conference that is already in session!

@@ Line 6: / Line 6: @@
 | summ = How to use Google Meet for Riverdale Parent-Teacher conferences
 | maintained = MV
-| year = 2023-2024
+| year = 2024-2025
 }}
 __TOC__
 == Use Google Meet for Conferences ==
-If your Parent-Teacher conferences is scheduled using '''''Google Meet''''' this year, follow this guide. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:
+Your Parent/Teacher conferences are scheduled using '''''Google Meet''''' this year. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:
-* Families will join the first teacher meeting at the scheduled time
+=== 🗓️ For Administrative Assistants ===
-* During the first meeting, the '''''teacher automatically becomes the meeting host'''''
-* Teachers will '''''add the parents/family as co-hosts'''''
-* Teachers will '''''leave the meeting''''' (and not end the meeting)
-* Families will meet with subsequent teachers on the same Meet call without closing it
-=== Make Parents/Family Co-hosts ===
+# Create a calendar invite for the <u>first Parent/Teacher Conference</u>
-If you are the first scheduled Parent-Teacher conference, you (as the teacher) will need to make sure to '''''add the parents/family as co-hosts''''' so that they can continue using the same meeting link after your scheduled meeting block has ended. To do this:
+# Click '''''Add Google Meet video conferencing'''''
+# Click the '''''Settings Gear Icon''''' to change access settings for the meeting
+# Under '''''Host Controls''''' -> '''''Meeting Access''''', click '''''Open'''''
+# Uncheck '''''Host must join before anyone else'''''. Make sure this is disabled!
+# Click '''''Save'''''
+# Click the '''''Copy Conference Info''''' button next to '''''Join with Google Meet'''''
+# Click '''''Save''''' to finish creating the first event
+# Add the Google Meet info to the subsequent Parent/Teacher Conferences. You should be good to go!
-# Click on the '''''participants icon''''' (people)
+'''✅ Tip''': copy the Google Meet url into the '''''Location''''' field in the subsequent calendar events (for other meeting slots)
-# Click on the '''''three vertical dots''''' next to the family member(s)
-# Click on '''''Add as co-host'''''
-[[File:Co-host Google Meet Parent Teacher Conferences.png|213x213px]]
+=== 🍎 For Teachers ===
+There is no waiting room option for the Parent/Teacher Conferences. As a result, please take note of the following:
-=== Leave Google Meet Call vs. Ending Meeting ===
+* When you log onto the meeting you will be entering the '''''main session'''''
-Teachers, after your scheduled time with parents and family, make sure you click '''''Just leave the call''''' (if you are given that option).
+* When you log on you will automatically be on '''''mute''''', as to not disturb the [potential] conference taking place
+* You do not have to make the parent(s) co-host anymore! Simply join the meeting, and leave when you're done
-Note: ''DO NOT select '''End the call for everyone'''. Parents and family will be using the same Google Meet link for subsequent meetings, and they will need to admit teachers to the same call.''
+Please:
-[[File:Leave Meet Call Parent Teacher Conference.png|200x200px]]
+* '''''Be prompt''''' for your start time
+* Let [mailto:jmurray@riverdale.edu James Murray] or [mailto:mfonseca@riverdale.edu Monique Fonseca] know if you’re running late/going to be late
+* Try to '''''avoid logging on early/ahead of time'''''. If you arrive early you will be interrupting a conference
-== Other Platforms (Zoom) ==
+As always, if the student you are meeting about has a Riverdale learning profile and/or accommodations, please take a moment to review the documentation prior to meeting with the parents. If you have any questions concerning this, please reach out to someone on the Learning Resource Team.
-=== '''Make Parents/Family Meeting Hosts''' ===
+'''✅ Tip''': install the [https://chromewebstore.google.com/detail/google-meet-auto-disable/dgggcpmnponfpgnifbdohajbdkbgjlhd?hl=en-US Google Meet Auto Disable Mic/Cam extension] if you want to auto-disable your camera and/or microphone when you join Google Meet meetings. This will make it much harder to interrupt a conference that is already in session!
-# In the host controls, click '''''Participants'''''
-# Hover over the '''''participant''''' you want to make the host and click '''''More'''''
-# Click '''''Make Host'''''.
-# Click '''''Yes''''' to confirm
-=== [[File:Make Host in Zoom.jpg|200x200px]]  ===
-=== Leave Zoom Call vs. Ending Meeting for All ===
-When you click on '''''End Meeting''''', click '''''Leave Meeting''''' when prompted to.
-Note: ''DO NOT click'' ''End Meeting for All, since that will end the meeting for all the participants as well. Parents and family need the meeting to stay open so they can meet with subsequent teachers in the same location.''
-If you didn't already assign a new host, you will have a choice to '''''Assign a New Host'''''. Once you've clicked on the proper participant, then you can select '''''Assign and Leave'''''.
-[[File:End meeting for all.jpg|200x200px]]
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