Manage Remote Parent-Teacher Conferences (MS/US): Difference between revisions

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Manage Remote Parent-Teacher Conferences (MS/US) (view source)

Revision as of 10:34, 27 November 2023

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→‎Use Zoom for Conferences (Teachers)

Mvanmierlo

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 __TOC__
-== Use Google Meet for Conferences (Teachers) ==
+== Use Google Meet for Conferences ==
 If your Parent-Teacher conferences is scheduled using '''''Google Meet''''' this year, follow this guide. You will receive an invite to your portion of the meeting and will meet with parents and family remotely. The basic setup is outlined below:
-# The AA scheduling the meeting '''''makes the first teacher a co-host of the meeting when creating the initial invite and meeting link'''''
+=== For Administrative Assistants ===
-#* Invite first teacher on calendar invite as usual
+The AA scheduling the meeting '''''makes the first teacher a co-host of the meeting when creating the initial invite and meeting link.'''''
-#* Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Host controls''''' click '''''Restricted''''' under '''''Meeting Access'''''
-#* Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Guests''','' add the first teacher as a '''''Co-host'''''
+# Invite the first teacher on calendar invite as usual
-# During the first meeting, the '''''teacher automatically becomes the meeting host'''''
+# Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Host controls''''' click '''''Restricted''''' under '''''Meeting Access'''''
+# Click '''''Settings''''' next to '''''Join with Google Meet''','' click '''''Guests''','' add the first teacher as a '''''Co-host'''''
+# Save and send the calendar invite. Your part is done!
+=== For 1st Teacher ===
+# Click the meeting link in your calendar to join it
+# During the first meeting, the '''''teacher (you) automatically becomes the meeting host'''''
 # Families will join the first teacher meeting at the scheduled time
 # The first teacher will '''''add the parents/family as co-hosts during first meeting''''' (regardless of having a Google account or not)
-# Teachers will '''''leave the meeting''''' (and '''<u>not</u>''' end the meeting)
+#* Click on the '''''participants icon''''' (people)
-# Families will meet with subsequent teachers on the same Meet call without closing it
+#* Click on the '''''three vertical dots''''' next to the family member(s)
+#* Click on '''''Add as co-host'''''
+# The first teacher will '''''leave the meeting''''' (and '''<u>not</u>''' end the meeting) by clicking '''''Just leave the call'''''
-=== Make Parents/Family Co-hosts ===
+[[File:Co-host Google Meet Parent Teacher Conferences.png|213x213px]]
-If you are the first scheduled Parent-Teacher conference, you (as the teacher) will need to make sure to '''''add the parents/family as co-hosts''''' so that they can continue using the same meeting link after your scheduled meeting block has ended. To do this:
-# Click on the '''''participants icon''''' (people)
+[[File:Leave Meet Call Parent Teacher Conference.png|200x200px]]
-# Click on the '''''three vertical dots''''' next to the family member(s)
-# Click on '''''Add as co-host'''''
-[[File:Co-host Google Meet Parent Teacher Conferences.png|213x213px]]
+=== For All Other Teachers ===
+Families will meet with subsequent teachers on the same Meet call without closing it. Teachers simply join the link they are given in the calendar invite.
-=== Leave Google Meet Call vs. Ending Meeting ===
-Teachers, after your scheduled time with parents and family, make sure you click '''''Just leave the call''''' (if you are given that option).
-Note: ''DO NOT select '''End the call for everyone'''. Parents and family will be using the same Google Meet link for subsequent meetings, and they will need to admit teachers to the same call.''
+# Click the meeting link in your calendar to join it
+# Parents will need to admit you to the call, since you will be in the waiting room when you join
+# When your are finished, make sure to click '''''Just leave the call''''' so that the next teachers can join on the call. Do '''<u>not</u>''' end the meeting.
 [[File:Leave Meet Call Parent Teacher Conference.png|200x200px]]
@@ Line 41: / Line 47: @@
 == Use Zoom for Conferences (Teachers) ==
-=== '''Make Parents/Family Meeting Hosts''' ===
+=== Getting Started ===
-# In the host controls, click '''''Participants'''''
+There will no longer be a waiting room in Zoom P/T Conferences and you will no longer need to make the family members co-hosts of the meeting. Simply follow the instructions below to get started:
-# Hover over the '''''participant''''' you want to make the host and click '''''More'''''
-# Click '''''Make Host'''''.
+# Open the '''''Zoom link''''' that you were sent via '''''email''''' or via a '''''Google Calendar invite'''''
-# Click '''''Yes''''' to confirm
+# When you log onto the meeting, you will be entering the main session
+# After joining, you will be automatically on '''''Mute''''' to not disturb the conference taking place
+=== Reminders ===
-=== [[File:Make Host in Zoom.jpg|200x200px]]  ===
+* Be prompt for your start time
+* Let the Assistant to the Upper School Deans know if you’re late/going to be late
+* Try to avoid logging on early/ahead of time. If you arrive early you will be interrupting a conference!
+* Note that LS P/T Conferences are conducted via Google Meet (directions above). Please contact Assistant to the Middle School Deans if you have any questions regarding that.
 === Leave Zoom Call vs. Ending Meeting for All ===
-When you click on '''''End Meeting''''', click '''''Leave Meeting''''' when prompted to.
+When you click on '''''End Meeting''''', click '''''Leave Meeting''''' if prompted to as shown below.
 Note: ''DO NOT click'' ''End Meeting for All, since that will end the meeting for all the participants as well. Parents and family need the meeting to stay open so they can meet with subsequent teachers in the same location.''