Create Google Appointment Calendars: Difference between revisions

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=== Create Appointment Calendar ===
=== Create Appointment Calendar ===


# Create a '''''regular''''' '''''calendar event''''' on your Riverdale Google Calendar
# Create a '''''regular''''' '''''calendar event''''' on your [https://calendar.google.com Riverdale Google Calendar]
# Click on '''''Appointment schedule'''''
# Click on '''''Appointment schedule'''''
# Click on '''''Create a new appointment schedule'''''
# Click on '''''Create a new appointment schedule'''''
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=== Share Appointment Calendar ===
=== Share Appointment Calendar ===


# On your Google Calendar, click on one of the '''''appointment windows''''' you scheduled for your appointment calendar
# On your [https://calendar.google.com Riverdale Google Calendar], click on one of the '''''appointment windows''''' you scheduled for your appointment calendar
# Click '''''Share'''''
# Click '''''Share'''''
# Click '''''Link'''''
# Click '''''Link'''''
# Click '''''Copy link'''''
# Click '''''Copy link'''''
# Share the link with your students or colleagues. They will be able to book meetings easily this way!
# Share the link with your students or colleagues. They will be able to book meetings easily this way!

Revision as of 14:31, 2 October 2023

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SummaryGoogle appointment calendars can facilitate scheduling meetings with community members on and off campus
AuthorMaintained by Matthijs van Mierlo
HelpGet help with this article
Statusin need of review.

Make Google Appointment Calendars

Google appointment calendars allow you to create a sign-up calendar for meetings with students and community members. As other calendar invites (not appointment calendars) populate your calendar, your availability on your appointment calendar will update appropriately. Follow these steps to get started:

Create Appointment Calendar

  1. Create a regular calendar event on your Riverdale Google Calendar
  2. Click on Appointment schedule
  3. Click on Create a new appointment schedule
  4. Click on Continue

Configure Appointment Calendar

  1. Give your appointment calendar a title under Add title (ex. Mr. van Mierlo's Extra Help Sign-up)
  2. Set your Appointment duration to the desired length
  3. If you want this to repeat on a schedule (regardless of the 8-day rotation) choose either Repeat weekly or Does not repeat
  4. Click the + next to the appropriate day to add availability or bookable times (ex. 1:00PM - 3:00PM)
    • You don't need to worry about your class schedule or other meetings
    • Anything that is already booked on your calendar will NOT appear on the appointment calendar as an available time
  5. Click on Booked appointment settings
  6. If you want to add a buffer time around your appointments (ex. 5 minutes before and after) check the box under Buffer time and adjust the settings
  7. Change any other settings you need to, and click Next
  8. Add a descriptions in the Description field
  9. Change any other settings you need to, and click Save
Part 1 Part 2
Part 1 - Appointment Schedule.png Part 2 - Appointment Schedule.png

Share Appointment Calendar

  1. On your Riverdale Google Calendar, click on one of the appointment windows you scheduled for your appointment calendar
  2. Click Share
  3. Click Link
  4. Click Copy link
  5. Share the link with your students or colleagues. They will be able to book meetings easily this way!
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