Start a Zoom meeting quickly, and invite participants?
|This article is for Administrative assistants, Admins, and Faculty.|
Employees and Students
Classroom Technology and Systems
|Up-to-date for the 2021-2022 school year.|
If you ever find yourself in a situation where your scheduled Zoom Meeting is inaccessible, here's how you can create a meeting on the fly and get participants into it quickly.
First - Open the Zoom App and select "New Meeting".
As the meeting starts, the "Invite Link is [automatically] Copied" to your clipboard.
This means you can paste this link (which was automatically copied when you opened the meeting) into an email, message, calendar invite, etc.
Quickly Invite RCS Faculty members who are signed into Zoom
The fastest way to get Faculty into the Zoom meeting is to invite them via the "Contacts" tab in Zoom. The benefit of this method is it's fast, and there's no chance of a missed email or message (because a Zoom alert sound and pop -up window will appear on their laptop or phone. This only works if the user is signed into their RCS Zoom account.
Click on "Participants", then "Invite", and then "Contacts", in that order.
Search your RCS contacts, and see their "Presence Status".
Here are the most common icons you'll see, and what they mean:
Note: If the contact is also signed in to the Zoom mobile app, this status overrides the mobile client status
Note: If the contact is also signed in to the Zoom desktop client, the desktop client status overrides this status
Inviting RCS Faculty in this way is easy, and effective. Just search, select, and invite.
If you click the "Email" tab, and click "Gmail", it will open Gmail and compose an email with the full Zoom invite in the body. All you need to do is add the email addresses of Faculty and parents.
Alternatively, you can simply click "Copy Invite Link", from either the "contacts" tab or the "email" tab, and then paste it into an email you compose in the usual way.