Manage Parent Teacher Conferences over Zoom?

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This article is...
Summary.png This article is for Administrative assistants scheduling Parent Teacher Conferences.
IntendedES.png Intended for
Employees and Students
Categories.png Categorized under
Classroom technology and systems‏‎
MR.jpg Maintained by
Matt Ringh
2020-2021.png in need of review.



Parent Teacher Conferences are being scheduled over Zoom this year. You will receive an invite to your portion of the meeting, which is 15-20 minutes of the longer/full meeting. Every teacher's calendar invite contains a link to the same Zoom meeting.

Here are the most important details you need to be aware of regarding Parent/Teacher Conferences this year.

  1. When you are the first teacher in a Parent Teacher Conference, you will automatically become the Host of the Zoom meeting.
  2. You must then pass "Host" controls to the parent before you leave the meeting (after your 15 minutes). This will prevent the Parent from being kicked out of the meeting when you leave, and it will allow the parent to "admit" subsequent teachers into the meeting from the Waiting Room.

Here's how to make the parent the "Host":

  • In the host controls, click Participants.
  • This will open the participants list.
  • Hover over the name of the participant you want to make the host and click More.
  • Click Make Host.
  • Click Yes to confirm that you want to make this user the host.

Make Host in Zoom.jpg

Here's the failsafe...

If when you attempt to leave the meeting you see a message that says "End Meeting for All", don't click it. Instead, choose "Leave Meeting".

End meeting for all.jpg

You will then have the choice to "Assign a New Host" (which will be the parent), and finally to "Assign and Leave".

Assign New Host.jpg