Create Google Appointment Calendars: Difference between revisions

This article is...
	How to create a bookable appointment calendar with video conferencing.
	Intended for; Employees and Students
	Categorized under; RCS Software and Services
	Maintained by; Matt Ringh
	in need of review.

Revision as of 08:36, 20 September 2021

Video Tutorial on Setting up Remote Learning Appointment Slots

Here's a link to a video which reviews how to set up Google Calendar Appointment Slots. Each bookable slot then has a Google Meet in it, so students can book time to meet with you 1:1 during a period of remote learning. The video also shows how you might share the appointment calendar with your students, and shows what the process looks like to students.

How appointment slots relate to regular events

Appointment slots in Google Calendar allow users to offer specific, limited hours during which they can be booked by students (or adults) with whom they have shared the link to their appointment slot web page.

When you create a block of appointment slots, the block initially shows up as a single event on your calendar. To confirm that an event is an appointment block, at the upper left corner of the event, find the Appointment block Appointment.

When someone reserves one of your appointment slots, the reserved slot shows up as an event on your calendar, and theirs.

Create an appointment block

Step 1 - Open Google Calendar.

Step 2 - Make sure that you're in Week view or any Day view.

Step 3 - Click anywhere in the calendar. In the event box that pops up, click Appointment slots.

Step 4 - Enter the details, including a title, and the duration of slots (10 minutes, 15 minutes, etc...) which will be bookable.

Step 5 - To add more information, like a location or more detailed description, click More options.

Tip: If you want to make the appointment block repeat, do so before you invite others to reserve a slot. When you make an existing appointment block with reserved slots repeat, the reserved slots get duplicated as new slots and double booking can occur.

Please don't Add guests to the appointment block!

Pro Tip: Don’t add people who want to reserve an individual appointment slot. Instead, send them a link to the appointments page (see below).

How to Invite others to reserve an appointment slot

After you've set up the appointment block, you can invite people to reserve a slot with a link to your appointments page (a web page which shows all of your available appointment blocks).

Step 1 - Open Google Calendar.

Step 2 - Click your appointment block and then Go to appointment page for this calendar.

Step 3 - Copy and paste the appointment page link from your browser.

Step 4 - Post this link to Schoology, or send this link to people who want to reserve an appointment slot.

Important Note! The bookable appointment slots themselves won't show the option to "Join Google Meet", but once someone books an appointment with you the "Join Hangouts Meet" option will automatically appear in the booked calendar event.

The Student view

Students can now reserve your appointment slots with the link you sent them.
Students simply click on one of these silver appointment slots to create an appointment with you.

Once created, that appointment looks like any other event on your calendar and includes a Google Hangouts Meet link for conferencing. Each individual student's name is automatically added to the appointment they book, as in the picture below.

@@ Line 1: / Line 1: @@
+{{abox
+ | name          = Use Google Calendar Appointment Slots + Google Meet for Remote 1:1 Meetings with Students
+ | summary       = How to create a bookable appointment calendar with video conferencing.
+ | for_employees =  Y
+ | for_students  = Y
+ | for_parents   =
+ | cat1          =  RCS Software and Services
+ | cat2          =
+ | maintained    = MR
+ | year          = 2021-2022
+}}
+===Video Tutorial on Setting up Remote Learning Appointment Slots===
+[[File:VideoThumbnail.png|350px |link=https://drive.google.com/file/d/1AMjytAgkIiBCajww4b2YPq2nGcuHQGYq/view |alt=Alt text|Title text]]<br clear="all">
+[https://drive.google.com/file/d/1AMjytAgkIiBCajww4b2YPq2nGcuHQGYq/view Here's a link] to a video which reviews how to set up Google Calendar Appointment Slots. Each bookable slot then has a Google Meet in it, so students can book time to meet with you 1:1 during a period of remote learning. The video also shows how you might share the appointment calendar with your students, and shows what the process looks like to students.
 ===How appointment slots relate to regular events===
-When you create a block of appointment slots, the block shows up as a single event on your calendar. To confirm that an event is an appointment block, at the upper left corner of the event, find the Appointment block Appointment. [[File:Tiny appointment block.png|18px]]
+Appointment slots in Google Calendar allow users to offer specific, limited hours during which they can be booked by students (or adults) with whom they have shared the link to their appointment slot web page.
+When you create a block of appointment slots, the block initially shows up as a single event on your calendar. To confirm that an event is an appointment block, at the upper left corner of the event, find the Appointment block Appointment. [[File:Tiny appointment block.png|18px]]
-When someone reserves one of your appointment slots, the reserved slot shows up as an event on their calendar and inside the larger block on your calendar.
+When someone reserves one of your appointment slots, the reserved slot shows up as an event on your calendar, and theirs.
 ===Create an appointment block===
-#Using your work or school account on a computer, open Google Calendar.
-#Make sure that you're in Week view or any Day view.
-#Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
-#Enter the details, including a title, and pick the calendar where you want the event to show up.
-#To add more information, like a location or description, click More options.
-Tip: If you want to make the appointment block repeat, do so before you invite others to reserve a slot. When you make an existing appointment block with reserved slots repeat, the reserved slots get duplicated as new slots and double booking can occur.
-==='''Don't''' Add guests to the appointment block!===
+Step 1 - Open Google Calendar.
-Tip: Don’t add people who want to reserve an individual appointment slot. Instead, send them a link to the appointments page.
+Step 2 - Make sure that you're in Week view or any Day view.
+Step 3 - Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
+[[File:APPOINTMENT1.jpg|thumbnail|350px|alt=|left]] <br clear="all">
+Step 4 - Enter the details, including a title, and the duration of slots (10 minutes, 15 minutes, etc...) which will be bookable.
+Step 5 - To add more information, like a location or more detailed description, click More options.
+*'''Tip:''' If you want to make the appointment block repeat, do so before you invite others to reserve a slot. When you make an existing appointment block with reserved slots repeat, the reserved slots get duplicated as new slots and double booking can occur.
+==='''Please don't''' Add guests to the appointment block!===
+*'''Pro Tip:''' Don’t add people who want to reserve an individual appointment slot. Instead, send them a link to the appointments page (see below).
+===How to Invite others to reserve an appointment slot===
+After you've set up the appointment block, you can invite people to reserve a slot with a link to your appointments page (a web page which shows all of your available appointment blocks).
+'''Step 1 -''' Open Google Calendar.
+'''Step 2 -''' Click your appointment block and then '''''Go to appointment page for this calendar'''''.
+[[File:APPOINTMENT2.jpg|thumbnail|350px|alt=|left]] <br clear="all">
+'''Step 3 -''' Copy and paste the appointment page link from your browser.
+[[File:Copy Share URL.png|600px|alt=|left]] <br clear="all">
+'''Step 4 -''' Post this link to Schoology, or send this link to people who want to reserve an appointment slot.
+'''Important Note!''' The bookable appointment slots themselves won't show the option to "Join Google Meet", but '''once someone books an appointment with you the "Join Hangouts Meet" option will automatically appear in the booked calendar event'''.
+[[File:Appointment slots.jpg|600px|alt=|left]] <br clear="all">
-===Invite others to reserve an appointment slot===
+===The Student view===
-After you've set up the appointment block, you can invite people to reserve a slot with a link to your appointments page.
+Students can now reserve your appointment slots with the link you sent them.
-#Open Google Calendar.
+<br />
-#Click your appointment and then Go to appointment page for this calendar.
+Students simply click on one of these silver appointment slots to create an appointment with you.
-#Copy and paste the appointment page link from your browser.
+[[File:APPOINTMENT3.jpg|thumbnail|350px|alt=|left]] <br clear="all">
-#Send this link to people who want to reserve an appointment slot.
+Once created, that appointment looks like any other event on your calendar and includes a Google Hangouts Meet link for conferencing.
-Tip: People can reserve your appointment slots with Google Calendar.
+Each individual student's name is automatically added to the appointment they book, as in the picture below.
+[[File:APPOINTMENT5.jpg|thumbnail|350px|alt=|left]] <br clear="all">

	How to create a bookable appointment calendar with video conferencing.
	Intended for Employees and Students
	Categorized under RCS Software and Services
	Maintained by Matt Ringh
	in need of review.