Understand Account Lifecycles: Difference between revisions

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{{abox
{{abox
  | name          = New User Accounts
  | name          = New User Accounts
  | summary      =  
  | summary      = Hiring a new employee? Go to the section of this document that corresponds with his/her start date. Wondering about a new/visiting/exchange student? Those details are here as well.
  | for_employees = Y
  | for_employees = Y
  | for_students  =  
  | for_students  =  
  | for_parents  =  
  | for_parents  =  
  | cat1          =   
  | cat1          =  RCS Software and Services
  | cat2          =
  | cat2          =
  | maintained    = RS
  | maintained    = RS
  | year          = 2016-2017
  | year          = 2021-2022
}}
}}


=== Overall Process for New Hires ===
==Overall Process for New Hires==
# New employee submits a signed contract to the Finance Office
# HR completes a “New Employees” Google Form
# Registrar enters new employee information into the system (based on "New Employees" Form)
# Technology department is automatically notified of the new Employee record when the script runs overnight
# Technology department creates accounts for new employee (excluding phone extensions)
# Technology department will send account information to the new hire and/or primary department chair/supervisor


=== New Faculty Members Automatically Get the Following ===
#New employee submits a signed contract to the Finance Office
* Active Directory Account (computer logon, WiFi, Schoology, and MyRiverdale access)
#HR creates Veracross record for new employee
* Google Account (GMail, Calendars, Drive, Groups, etc.)
#Registrar reviews the record and enters information into Veracross (Ex:schedule)
* Moodle account: learning.riverdale.edu
#Technology department is automatically notified of the new Employee record when the script runs overnight
* A listing in our Emergency Notification System
#Technology department creates accounts for new employee (excluding phone extensions)
* VoiceMail-only phone extension with VoiceMail-to-Email enabled
#Technology department will send account information to the new hire
 
==New Faculty Members Automatically Get the Following==
 
*Active Directory account (WiFi, Okta, printing)
*Google Account (GMail, Calendars, Drive, Groups, etc.)
*Schoology account: learning.riverdale.edu
*A listing in our Emergency Notification System
*VoiceMail-only phone extension with VoiceMail-to-Email enabled
 
==New Employees that are Hired During the School Year==
 
# Log into ''support.riverdale.edu''
# Create a new ticket
# Select '''Provisioning'''
# Select '''Employee User Account'''
 
==New Students for Upcoming Academic Year==
 
*Students enrolled for the coming school year will have accounts created automatically.
*This is typically done in the middle of August
 
== When an Employee Leaves Riverdale ==
We ask the supervisor to fill out a ticket for EACH departing employee so we can process appropriately:
# Log into ''support.riverdale.edu''
# Create a new ticket
# Select '''Provisioning'''
# Select '''Employee User Account'''
# Select '''Deactivate employee user account'''
# Please fill out the questionnaire (one per employee). This creates the ticket so we can process the departing employee's account properly.

Revision as of 22:14, 21 September 2021

This article is...
Summary.pngHiring a new employee? Go to the section of this document that corresponds with his/her start date. Wondering about a new/visiting/exchange student? Those details are here as well.
IntendedE.pngIntended for
Employees
Categories.pngCategorized under
RCS Software and Services
RS.jpgMaintained by
Rob Shin
2021-2022.pngin need of review.



Overall Process for New Hires

  1. New employee submits a signed contract to the Finance Office
  2. HR creates Veracross record for new employee
  3. Registrar reviews the record and enters information into Veracross (Ex:schedule)
  4. Technology department is automatically notified of the new Employee record when the script runs overnight
  5. Technology department creates accounts for new employee (excluding phone extensions)
  6. Technology department will send account information to the new hire

New Faculty Members Automatically Get the Following

  • Active Directory account (WiFi, Okta, printing)
  • Google Account (GMail, Calendars, Drive, Groups, etc.)
  • Schoology account: learning.riverdale.edu
  • A listing in our Emergency Notification System
  • VoiceMail-only phone extension with VoiceMail-to-Email enabled

New Employees that are Hired During the School Year

  1. Log into support.riverdale.edu
  2. Create a new ticket
  3. Select Provisioning
  4. Select Employee User Account

New Students for Upcoming Academic Year

  • Students enrolled for the coming school year will have accounts created automatically.
  • This is typically done in the middle of August

When an Employee Leaves Riverdale

We ask the supervisor to fill out a ticket for EACH departing employee so we can process appropriately:

  1. Log into support.riverdale.edu
  2. Create a new ticket
  3. Select Provisioning
  4. Select Employee User Account
  5. Select Deactivate employee user account
  6. Please fill out the questionnaire (one per employee). This creates the ticket so we can process the departing employee's account properly.