Send Email on behalf of a Google Group: Difference between revisions

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(Created page with "{{abox | name = "Send As", an e-mail group? | summary = The School Messenger System allows school administrators to communicate announcements to members of th...")
 
 
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{{abox
{{AboxNew
| name         = "Send As", an e-mail group?
| name = Send Email on behalf of a Google Group
| summary      = The School Messenger System allows school administrators to communicate announcements to members of the RCS community through an automated voice messaging system.
| learning =  
| for_employees = Y
| instruction =  
| for_students  =  
| community = x
| for_parents  =  
| summ = Send Email on behalf of a Google Group
| cat1          =  Communication
| maintained = RS
| cat2          =
| year = 2023-2024
| maintained   = JG
| year         = 2016-2017
}}
}}
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== Step 1: Add an address you own ==
* On your computer, open '''''Gmail'''''.
* In the top right, click '''''Settings''''' and then '''''See all settings'''''.
* Click '''''Accounts and Imports''''' tab.
* In '''''Send mail as''''' section, click '''''Add another email address''''' option.
* A new window will appear:
** Type in the Name of the Google Group
** Type the email address of the Google Group
** Uncheck the box for '''''treat as an alias''''', so this email is not treated as your nickname.
* Click on '''''Next step''''' button to proceed to following step.
== Step 2: Verify email ownership ==
* Before using this email address to send emails, Google requires that you verify this email ownership.
* Click on '''''Send verification''''' button to let Google send a verification code to the group email.
* When Google sends a verification to the group email, you will also receive it in your personal email inbox since you're a member of that group. Copy the code and move on to next step.
* Next, go back to verification page then paste the code you just copied from your inbox.
== Step 3: Confirm 'send mail as' ==
* If all is set properly, you should now see your group email added in the '''''Send mail as''''' section.
* If you would like to reply to emails sent to group email address using a group email, leave '''''Reply from the same address''''' option checked.
== Step 4: Sending an email using Group email address ==
* Now as a member of the group, you will receive emails sent to group email AND you can send & reply to emails using the group email.
* During email composition, just click on the '''''dropdown icon''''' to choose a group email address.
== Please Note ==
* Add only members who need the '''''send-as''''' feature to the group.
* This is important because anyone in the group during the send-as setup will get the confirmation code/link.
* If your group is already populated, you can either remove/re-add users, or simply change their email delivery settings to '''''no email''''' during setup.
== For more Details ==
*To send as a Google Group reflecting the groups email address, you will want to follow these [https://support.google.com/mail/answer/22370?hl=en steps]






{{Communication}}
{{Communication}}

Latest revision as of 16:18, 4 March 2024

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SummarySend Email on behalf of a Google Group
AuthorMaintained by Rob Shin
HelpGet help with this article
StatusUp-to-date for the 2023-2024 school year.


Step 1: Add an address you own

  • On your computer, open Gmail.
  • In the top right, click Settings and then See all settings.
  • Click Accounts and Imports tab.
  • In Send mail as section, click Add another email address option.
  • A new window will appear:
    • Type in the Name of the Google Group
    • Type the email address of the Google Group
    • Uncheck the box for treat as an alias, so this email is not treated as your nickname.
  • Click on Next step button to proceed to following step.

Step 2: Verify email ownership

  • Before using this email address to send emails, Google requires that you verify this email ownership.
  • Click on Send verification button to let Google send a verification code to the group email.
  • When Google sends a verification to the group email, you will also receive it in your personal email inbox since you're a member of that group. Copy the code and move on to next step.
  • Next, go back to verification page then paste the code you just copied from your inbox.

Step 3: Confirm 'send mail as'

  • If all is set properly, you should now see your group email added in the Send mail as section.
  • If you would like to reply to emails sent to group email address using a group email, leave Reply from the same address option checked.

Step 4: Sending an email using Group email address

  • Now as a member of the group, you will receive emails sent to group email AND you can send & reply to emails using the group email.
  • During email composition, just click on the dropdown icon to choose a group email address.

Please Note

  • Add only members who need the send-as feature to the group.
  • This is important because anyone in the group during the send-as setup will get the confirmation code/link.
  • If your group is already populated, you can either remove/re-add users, or simply change their email delivery settings to no email during setup.

For more Details

  • To send as a Google Group reflecting the groups email address, you will want to follow these steps


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