Reserve Meeting Spaces in Google Calendar: Difference between revisions

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{{abox
{{AboxNew
| name         = Reserve a room
| name = Reserve Meeting Spaces in Google Calendar
| summary      = How to reserve a room in our Google Calendar reservation system.
| learning =  
| for_employees = y
| instruction =  
| for_students  = y
| community = x
| for_parents  =  
| summ = Reserve rooms or resources using your RCS Google Calendar
| cat1          = Calendars and Scheduling
| maintained = JK
| cat2          =
| year = 2023-2024
| maintained   = JG
| year         = 2016-2017
}}
}}
__TOC__
__TOC__
== Chapter 1 ==


{{Calendaring}}
==Reserve a room/resource via a calendar event==


#Login to your RCS Google Calendar at http://calendar.riverdale.edu
#Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen
#In the '''Create Event''' pop-up, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
#Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' functionality by clicking on the "Does not repeat" text.
#Once you are sure your dates and times are correct, you can begin adding a room/resource to your event.  To do this, Click on the '''Rooms''' link in the location box. <br clear="all">[[File:GCal Create Event.png]]
#Your Event popup will bring you to a room selection screen. Use either the search box or the Campus Carats to look for your available room. <br clear="all">[[File:GCal Room Search.png]]
#Once you find the room/resource you want to book and it is available, click on the name of the room to add it to your event.
#Use the "Back" arrow next to "All Rooms and Resources" to return to your event and to save and complete creating it.<br clear="all">


==Looking for a school events calendar? ==
===The room/resource I'm looking for doesn't show up!===


See [[List_of_Riverdale_School_Calendars|this page]] for our full list.
[[Image:Google Calendar Show Availble Rooms.jpg|thumbnail]]It's possible you have the '''Show only available''' check box checked.  Uncheck the checkbox to see all rooms, even if they are not available. <br clear="all">


==Find Room/Resource calendars and School calendars, and add these to your Google Calendar==
====The room/resource I need is busy! Who's using it? When will it be free?====


#Go to the left hand column of your Google calendar:
[[Image:Google Calendar Rooms find a time.jpg|thumbnail]]You can see the status of your room/resource, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br clear="all">
##Navigate to '''"other calendars"'''
##Select '''"interesting calendars"''' from the drop-down menu<br>[[File:Interesting cal.png|400px]]<br><br>
#At the top of the page that opens, select the tab that says '''"More"'''
##Select '''"resources for riverdale.edu"'''.<br>[[File:More resources.png|200px]]<br><br>
##Select resources for either '''"Hill"''' or '''"River"''' campuses<br>[[File:Hill river.png|200px]]<br><br>
#From the resulting list, choose the calendar you wish to view.
#Click '''"Subscribe"'''<br>[[File:Subscribe.png|600px]]<br><br>
#Finally, return to the main calendar by clicking '''"back to calendar"''' at the top of the page<br><br>[[File:Back to cal.png|300px]]<br><br>


The resource calendar you subscribed to will now appear in the sidebar ''of your own calendar'' under '''"Other calendars"'''<br>[[File:See subscribed.png|200px]]<br><br>
===Reserve a room/resource via a Room Wizard===


==Reserve a Room==
Room Wizard reservations can reserve a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a Room Wizard.


===Via a calendar event===
Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard!


Reserving a Room in Google Calendars is easy! You can reserve many rooms on both the Hill and the River campus, including Laptop carts, computer labs, conference rooms, classroom resources, multipurpose rooms and theaters.
{{Calendaring}}
 
# Login to your RCS Google Calendar at http://calendar.riverdale.edu
# Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen
## If you choose to create an event by clicking and dragging, click on '''Event Details''' to go to the screen where you can reserve a room. <br> [[Image:Google Calendar Edit event.jpg]]
# In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.<br>[[Image:Google Calendar Time range.jpg]]
## Please also check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.
# Once you are sure your dates and times are correct, you can begin adding a room to your event.  To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br>[[Image:Google Calendar Select rooms.jpg]]
# To search for your room, you may either click on the campus you need and scroll through the available rooms, or you may use the search bar to search for the name of the room.
##'''NOTE:''' Please note the '''Show only available''' check box - if this box is checked, your list will only display available rooms.  If you wish to see '''all''' rooms, even if they are not available, uncheck this box.<br>[[Image:Google Calendar type room name to search.jpg]]
# Once you find the Room you want to book and it is available, click the '''Add''' link next to the Room name to add it to your event. Doing this should fill in the location field to your event as well. <br>[[Image:Google Calendar rooms click to add.jpg]]
 
====The Room I'm Looking For Doesn't Show Up!====
 
It's possible you have the '''Show only available''' check box checked.  Uncheck the checkbox to see all rooms, even if they are not available. <br>[[Image:Google Calendar Show Availble Rooms.jpg]]
 
====The Room I Need is Busy - Who's Using it? When Will it be Free?====
 
You can see the status of your room, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br>[[Image:Google Calendar Rooms find a time.jpg]]
 
===Via Room Wizards===
 
Room Wizard reservations are available for reserving a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a room wizard.
 
Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard! Wowie!

Latest revision as of 14:11, 7 July 2023

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SummaryReserve rooms or resources using your RCS Google Calendar
AuthorMaintained by Jonathan King
HelpGet help with this article
StatusUp-to-date for the 2023-2024 school year.

Reserve a room/resource via a calendar event

  1. Login to your RCS Google Calendar at http://calendar.riverdale.edu
  2. Create a new event by either clicking and dragging in the calendar or by clicking the large, red Create Event button on the left side of the calendar screen
  3. In the Create Event pop-up, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
  4. Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the Repeat functionality by clicking on the "Does not repeat" text.
  5. Once you are sure your dates and times are correct, you can begin adding a room/resource to your event. To do this, Click on the Rooms link in the location box.
    GCal Create Event.png
  6. Your Event popup will bring you to a room selection screen. Use either the search box or the Campus Carats to look for your available room.
    GCal Room Search.png
  7. Once you find the room/resource you want to book and it is available, click on the name of the room to add it to your event.
  8. Use the "Back" arrow next to "All Rooms and Resources" to return to your event and to save and complete creating it.

The room/resource I'm looking for doesn't show up!

Google Calendar Show Availble Rooms.jpg

It's possible you have the Show only available check box checked. Uncheck the checkbox to see all rooms, even if they are not available.

The room/resource I need is busy! Who's using it? When will it be free?

Google Calendar Rooms find a time.jpg

You can see the status of your room/resource, as well as who has booked it by Adding the room to your event and then clicking the Find a Time Tab.

Reserve a room/resource via a Room Wizard

Room Wizard reservations can reserve a free room immediately. See our Room Wizard instructions page to reserve a room with a Room Wizard.

Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard!

Other articles about Calendars and Scheduling:

Article Summary
Access and Add Riverdale Calendars
Get a list of Riverdale Google Calendars
User Tags


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