Jump to content

Reserve Meeting Spaces in Google Calendar: Difference between revisions

no edit summary
No edit summary
No edit summary
(16 intermediate revisions by 4 users not shown)
Line 1: Line 1:
{{JG}}
{{abox
{{2016-2017}}
| name          = Reserve a room
| summary      = How to reserve a room or resource (including a laptop or iPad cart) in Google Calendar.
| for_employees = y
| for_students  = y
| for_parents  =
| cat1          = Calendars and Scheduling
| cat2          =
| maintained    = JG
| year          = 2021-2022
}}


How to reserve a room in our Google Calendar reservation system.
==Reserve a room/resource via a calendar event==
# Login to your RCS Google Calendar at http://calendar.riverdale.edu
# Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen
#* [[Image:Google Calendar Edit event.jpg|thumbnail]]If you choose to create an event by clicking and dragging, click on '''Edit Event''' to go to the screen where you can reserve a room. <br clear="all">
# [[Image:Google Calendar Time range.jpg|thumbnail]]In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
# Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.<br clear="all">
#[[Image:Google Calendar Select rooms.jpg|thumbnail]]Once you are sure your dates and times are correct, you can begin adding a room/resource to your event.  To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br clear="all">
# To search for your room/resource, you may either click on the campus you need and scroll through the available rooms/resources, or you may use the search bar to search for its name.
#*[[Image:Google Calendar type room name to search.jpg|thumbnail]]Note the '''Show only available''' check box - if this box is checked, your list will only display available rooms/resources.  If you wish to see '''all''', even if they are not available, uncheck this box.<br clear="all">
# [[Image:Google Calendar rooms click to add.jpg|thumbnail]]Once you find the room/resource you want to book and it is available, click the '''Add''' link next to the room/resource name to add it to your event. Doing this should fill in the location field to your event as well.<br clear="all">


== Chapter 1 ==
===The room/resource I'm looking for doesn't show up!===
 
[[Image:Google Calendar Show Availble Rooms.jpg|thumbnail]]It's possible you have the '''Show only available''' check box checked.  Uncheck the checkbox to see all rooms, even if they are not available. <br clear="all">
 
====The room/resource I need is busy! Who's using it? When will it be free?====
 
[[Image:Google Calendar Rooms find a time.jpg|thumbnail]]You can see the status of your room/resource, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br clear="all">
 
===Reserve a room/resource via a Room Wizard===
 
Room Wizard reservations can reserve a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a Room Wizard.
 
Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard!


{{Calendaring}}
{{Calendaring}}
585

edits