Export Files, Folders and Data from RCS Accounts: Difference between revisions

Export Files, Folders and Data from RCS Accounts (view source)

Revision as of 11:37, 9 June 2022

2,339 bytes added , 9 June 2022

→‎Google Apps data: changed Takeout recommendation

Jbacchus

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 ===Google Apps data===
-Google Takeout is an easy process that either '''transfers''' your GMail and Drive content to a different Google Account or '''downloads''' your content so you can import it to a system other than Google. Note that it can take a few DAYS for this process to complete, and any changes you make to your Google data AFTER the completion will not be reflected in the destination account/files. You must give yourself adequate time to complete the transfer, don't wait until the last minute!
+We recommend using [https://takeout.google.com/ Google Takeout] to export the RCS files you would like to take with you and download them to an external storage device, personal computer, or personal account (Google or another service). To start the export process, go to [https://takeout.google.com/ takeout.google.com].
-You might choose to '''transfer''' [https://support.google.com/accounts/answer/6386856 (with this link)] if you want to copy all of your files and email to your personal GMail account, or if you are going to another school that uses Google Apps and you already have your college account information. If choosing to transfer data to a personal Google account, it is '''strongly recommended''' that you organize the files you want to take with you from your school account into folders in Drive '''before''' beginning the transfer process. It is also recommended that you '''select the specific folders''' from Drive that you would like to transfer to reduce the overall size and amount of time the transfer will take.
+==== <big>1. Select data to include</big> ====
+Choose '''Deselect all''' and check the boxes next to each Google app listed that you would like to have data from. If the option to view '''All [''app name''] data''' '''included''' is given, click on it to expand the list and select only the data you want. The most common apps and data useful to copy within them are:
+{| class="wikitable"
+|+Common Google apps
+!App/Service
+!Useful data
+!Recommended action
+|-
+|Chrome
+|Bookmarks
+|
+|-
+|Drive
+|Select your folders
+|We '''strongly recommend''' that you go through all your Drive files in your RCS account and organize them into folders '''before''' starting the export process.
-You'd choose to '''download''' [https://takeout.google.com/settings/takeout (with this link)] if you do not yet have another Google account to can accommodate your files, and if you want Microsoft Word versions of your Google Docs, Excel versions of your Sheets, an archive file of your e-mail, etc.
+* ''Suggestion:'' make one folder called RCS (or another name of your choosing) and dump all your existing files/folders there so all of your school data can be easily found in one place.
+|-
+|Google Photos
+|Select albums
+|''Suggestion:'' Organize your photos into Albums before initiating a Takeout export.
+|-
+|Mail
+| - Inbox
+- Labels
+|
+|-
+|Contacts
+|
+|Useful if you would like to retain the contact info of anyone you have communicated with outside of RCS while using your school account.
+* ''Suggestion:'' create a label and move external/desired contacts into it '''before''' initiating your export.
+|}
+Choose '''Next step''' at the bottom of the list of Google apps when you have finished selecting the data you will be keeping.
+==== <big>2. Choose file type, frequency & destination</big> ====
+<u>Delivery method</u>
+'''Send download link via email:''' You will receive an email in your RCS account containing a download link to all your files once the export is complete. You will then have '''7 days''' to download your export.
+* Google app files (Docs, Sheets, Slides, etc.) will be saved as Microsoft Office files (Word, Excel, PowerPoint, etc.), so choose this delivery method if you do not have your own Google account or are intending to save your data to external storage or to a personal computer.
+'''Add to Drive:''' Choose if you have a personal Google account and want to store your exported data in Drive, which will preserve the original filetypes created through Google apps (Docs, Sheets, Slides, etc.). Enter your personal account information when prompted. A folder containing your archived data should be available in your personal Drive when the export is complete.
+<u>Frequency</u>
+'''Export once''' ''(Recommended)''''':''' All of your exported data will be available to download after your export is done.
+<u>File type & size</u>
+'''.zip''' ''(Recommended)''''':''' Most computers can open this filetype.
+'''50 GB''' ''(Recommended)''''':''' exports larger than this will be split up into multiple .zip files.
+* The other available size options will also be split into multiple .zip files if the export exceeds the specified size chosen.
+Click on '''Create export''' after choosing your preferred delivery method. Your data export will begin and you may navigate away from the page at this point. Visit [https://takeout.google.com/settings/takeout takeout.google.com/settings/takeout] to view the progress of your export as well as download it once it has finished.
+Note that '''the export can take a few hours or days''' depending on how much data you are moving, so please give yourself adequate time to complete this process before your departure. Additionally, note that '''any changes you make to your Google data during or after initiating the export will not be reflected in the final export.'''
 ===SMART Notebook files===