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Create Google Appointment Calendars (view source)

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{{abox
| name          = Use Google Calendar Appointment Slots + Google Meet for Remote 1:1 Meetings with Students
| summary      = How to create a bookable appointment calendar with video conferencing.
| for_employees =  Y
| for_students  = Y
| for_parents  =
| cat1          =  RCS Software and Services
| cat2          =
| maintained    = MR
| year          = 2021-2022
}}
===Video Tutorial on Setting up Remote Learning Appointment Slots===
===Video Tutorial on Setting up Remote Learning Appointment Slots===
[[File:VideoThumbnail.png|250px |link=https://drive.google.com/file/d/1AMjytAgkIiBCajww4b2YPq2nGcuHQGYq/view |alt=Alt text|Title text]]<br clear="all">
[[File:VideoThumbnail.png|350px |link=https://drive.google.com/file/d/1AMjytAgkIiBCajww4b2YPq2nGcuHQGYq/view |alt=Alt text|Title text]]<br clear="all">
[https://drive.google.com/file/d/1AMjytAgkIiBCajww4b2YPq2nGcuHQGYq/view Here's a link] to a video which reviews how to set up Google Calendar Appointment Slots. Each bookable slot then has a Google Meet in it, so students can book time to meet with you 1:1 during a period of remote learning. The video also shows how you might share the appointment calendar with your students, and shows what the process looks like to students.
[https://drive.google.com/file/d/1AMjytAgkIiBCajww4b2YPq2nGcuHQGYq/view Here's a link] to a video which reviews how to set up Google Calendar Appointment Slots. Each bookable slot then has a Google Meet in it, so students can book time to meet with you 1:1 during a period of remote learning. The video also shows how you might share the appointment calendar with your students, and shows what the process looks like to students.


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Step 3 - Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
Step 3 - Click anywhere in the calendar. In the event box that pops up, click Appointment slots.
[[File:APPOINTMENT1.jpg|thumbnail|250px|alt=|left]] <br clear="all">  
[[File:APPOINTMENT1.jpg|thumbnail|350px|alt=|left]] <br clear="all">  
Step 4 - Enter the details, including a title, and the duration of slots (10 minutes, 15 minutes, etc...) which will be bookable.
Step 4 - Enter the details, including a title, and the duration of slots (10 minutes, 15 minutes, etc...) which will be bookable.


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*'''Tip:''' If you want to make the appointment block repeat, do so before you invite others to reserve a slot. When you make an existing appointment block with reserved slots repeat, the reserved slots get duplicated as new slots and double booking can occur.
*'''Tip:''' If you want to make the appointment block repeat, do so before you invite others to reserve a slot. When you make an existing appointment block with reserved slots repeat, the reserved slots get duplicated as new slots and double booking can occur.


==='''Don't''' Add guests to the appointment block!===
==='''Please don't''' Add guests to the appointment block!===
*'''Tip:''' Don’t add people who want to reserve an individual appointment slot. Instead, send them a link to the appointments page (see below).
*'''Pro Tip:''' Don’t add people who want to reserve an individual appointment slot. Instead, send them a link to the appointments page (see below).


===How to Invite others to reserve an appointment slot===
===How to Invite others to reserve an appointment slot===
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[[File:APPOINTMENT2.jpg|thumbnail|350px|alt=|left]] <br clear="all">  
[[File:APPOINTMENT2.jpg|thumbnail|350px|alt=|left]] <br clear="all">  
'''Step 3 -''' Copy and paste the appointment page link from your browser.  
'''Step 3 -''' Copy and paste the appointment page link from your browser.  
[[File:Copy Share URL.png|thumbnail|350px|alt=|left]] <br clear="all">  
[[File:Copy Share URL.png|600px|alt=|left]] <br clear="all">  


'''Step 4 -''' Post this link to Schoology, or send this link to people who want to reserve an appointment slot.
'''Step 4 -''' Post this link to Schoology, or send this link to people who want to reserve an appointment slot.
'''Important Note!''' The bookable appointment slots themselves won't show the option to "Join Google Meet", but '''once someone books an appointment with you the "Join Hangouts Meet" option will automatically appear in the booked calendar event'''.
[[File:Appointment slots.jpg|600px|alt=|left]] <br clear="all">


===The Student view===
===The Student view===
Students can now reserve your appointment slots with the link you sent them.
Students can now reserve your appointment slots with the link you sent them.
<br />
<br />
The Student view of the "Book Appointments" page looks like this:
Students simply click on one of these silver appointment slots to create an appointment with you.
[[File:APPOINTMENT3.jpg|thumbnail|350px|alt=|left]] <br clear="all">  
[[File:APPOINTMENT3.jpg|thumbnail|350px|alt=|left]] <br clear="all">  
Students simply click on one of these silver appointment slots to create an appointment with you. Once created, that appointment looks like any other event on your calendar and includes a Google Hangouts Meet link for conferencing.
Once created, that appointment looks like any other event on your calendar and includes a Google Hangouts Meet link for conferencing.
Each individual student's name is automatically added to the appointment they book, as in the picture below.
Each individual student's name is automatically added to the appointment they book, as in the picture below.
[[File:APPOINTMENT4.jpg|thumbnail|350px|alt=|left]] <br clear="all">
[[File:APPOINTMENT5.jpg|thumbnail|350px|alt=|left]] <br clear="all">
[[File:APPOINTMENT5.jpg|thumbnail|350px|alt=|left]] <br clear="all">
Mringh
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