Difference between revisions of "Add a Riverdale calendar (of any type -- event, room, or resource) to my own calendar"

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{{abox
{{abox
  | name          = use RCS Google Calendars for scheduling or to reserve a room or cart
  | name          = use RCS Google Calendars for scheduling or to reserve a room or cart
  | summary      = Tons of information about RCS Google Calendars, including room reservations, laptop or iPad cart reservations, scheduling appointments, and lists of calendars.
  | summary      = How to find RCS Google Calendars, including room and cart reservations.
  | for_employees = y
  | for_employees = y
  | for_students  = y
  | for_students  = y
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  | cat1          = Calendars and Scheduling
  | cat1          = Calendars and Scheduling
  | cat2          =  
  | cat2          =  
  | maintained    = SDC
  | maintained    = JG
  | year          = 2017-2018
  | year          = 2021-2022
}}
}}


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To add a calendar to your own google calendar page, click its [[File:Googleicon.png|100px]] button at lower right.
To add a calendar to your own google calendar page, click its [[File:Googleicon.png|100px]] button at lower right.
==Use our calendar list==
'''Go [[Get_a_list_of_Riverdale_Google_Calendars|here]] for our lists of calendars.'''


==Find Room/Resource calendars and School calendars, and add these to your Google Calendar==
==Find Room/Resource calendars and School calendars, and add these to your Google Calendar==
#Go to the left hand column of your Google calendar:
#Go to the left hand column of your Google calendar:
##Navigate to '''"other calendars"'''
*Click on the "+"  
##[[File:Interesting cal.png|thumbnail]]Select '''"interesting calendars"''' from the drop-down menu<br clear="all">
 
#At the top of the page that opens, select the tab that says '''"More"'''
[[File:Cal 001.png|200px]]
##[[File:More resources.png|thumbnail]]Select '''"resources for riverdale.edu"'''.<br clear="all">
 
##[[File:Hill river.png|thumbnail]]Select resources for either '''"Hill"''' or '''"River"''' campuses<br clear="all">
*Select '''"Browse calendars of interests"''' from the drop-down menu<br clear="all">
[[File:Cal 002.png|200px]]
 
*At the top of the page that opens, select the tab that says '''"More"'''
#[[File:More resources.png|thumbnail]]Select '''"resources for riverdale.edu"'''.<br clear="all">
#[[File:Hill river.png|thumbnail]]Select resources for either '''"Hill"''' or '''"River"''' campuses<br clear="all">
#From the resulting list, choose the calendar you wish to view.
#From the resulting list, choose the calendar you wish to view.
#[[File:Subscribe.png|thumbnail]]Click '''"Subscribe"'''<br clear="all">
#[[File:Subscribe.png|thumbnail]]Click '''"Subscribe"'''<br clear="all">
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[[Image:See subscribed.png|thumbnail]]The resource calendar you subscribed to will now appear in the sidebar ''of your own calendar'' under '''"Other calendars"'''<br clear="all">
[[Image:See subscribed.png|thumbnail]]The resource calendar you subscribed to will now appear in the sidebar ''of your own calendar'' under '''"Other calendars"'''<br clear="all">


==Reserve a Room==
== I don't have access to the a calendar that I need ==
 
===Via a calendar event===
# Login to your RCS Google Calendar at http://calendar.riverdale.edu
# Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen
## [[Image:Google Calendar Edit event.jpg|thumbnail]]If you choose to create an event by clicking and dragging, click on '''Event Details''' to go to the screen where you can reserve a room. <br clear="all">
# [[Image:Google Calendar Time range.jpg|thumbnail]]In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
## Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.<br clear="all">
#[[Image:Google Calendar Select rooms.jpg|thumbnail]]Once you are sure your dates and times are correct, you can begin adding a room to your event.  To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br clear="all">
# To search for your room, you may either click on the campus you need and scroll through the available rooms, or you may use the search bar to search for the name of the room.
##[[Image:Google Calendar type room name to search.jpg|thumbnail]]'''NOTE:''' Please note the '''Show only available''' check box - if this box is checked, your list will only display available rooms.  If you wish to see '''all''' rooms, even if they are not available, uncheck this box.<br clear="all">
# [[Image:Google Calendar rooms click to add.jpg|thumbnail]]Once you find the Room you want to book and it is available, click the '''Add''' link next to the Room name to add it to your event. Doing this should fill in the location field to your event as well.<br clear="all">
 
====The Room I'm Looking For Doesn't Show Up!====


[[Image:Google Calendar Show Availble Rooms.jpg|thumbnail]]It's possible you have the '''Show only available''' check box checked.  Uncheck the checkbox to see all rooms, even if they are not available. <br clear="all">
Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.
 
====The Room I Need is Busy - Who's Using it? When Will it be Free?====
 
[[Image:Google Calendar Rooms find a time.jpg|thumbnail]]You can see the status of your room, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br clear="all">
 
===Via Room Wizards===
 
Room Wizard reservations are available for reserving a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a room wizard.
 
Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard! Wowie!
 
==Instructions for specific calendars==
 
===Hill MS Testing and US Major Deadlines ===
The Major Student Deadlines Calendars, also known as the Testing Calendars, are our list of all major assessments for Hill students. We use them to help balance our students' major commitments.
 
Links are in the list above.
 
==== Using the Major Student Deadlines Calendar ====
 
* To add a test to the calendar:
** Click the appropriate date to create an event
** Type a description (please lead with the grade level, and include your name)
** Make sure you are editing an event in the US_testing Calendar
** Click "Edit Event."
** Select the appropriate color for your test and make sure that the "All Day" box is checked.
** Finally, please SAVE your test.
 
===I don't have access to the Major Student Deadlines Calendars===
 
Access to the Major Student Deadlines Calendars is based on your group membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.


You can obtain membership as follows:
You can obtain membership as follows:
First, do either or both of these:
# [https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyus-group Go here for our Upper School Google Group.]
# [https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyms-group Go here for our Middle School Google Group.]


* If you see '''You must be a member of this group to view and participate in it''', click '''Apply for membership''' and follow the prompts to apply for membership.
* If you see '''You must be a member of this group to view and participate in it''', click '''Apply for membership''' and follow the prompts to apply for membership.
* If you see listed topics and a search bar, you are already a member of the group and something else is going on, so {{tsreq}}.
* If you see listed topics and a search bar, you are already a member of the group and something else is preventing you from seeing your calendar, so {{tsreq}}.
# [https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyus-group Go here if you're in the Upper School.]
* If, after 24 hours, you still cannot see these calendars, please follow up with us via your Tech Support Request.
# [https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyms-group Go here if you're in the Middle School.]
 
* Allow up to 24 hours for your access to the Major Student Deadlines Calendars to become active. If, after 24 hours, you still cannot see these calendars, please {{tsreq}}.


{{Calendaring}}
{{Calendaring}}

Latest revision as of 21:59, 15 September 2021

This article is...
Summary.pngHow to find RCS Google Calendars, including room and cart reservations.
IntendedESP.pngIntended for
Employees, Students and Parents
Categories.pngCategorized under
Calendars and Scheduling
JG.jpgMaintained by
Jeffrey Gomez
2021-2022.pngUp-to-date for the 2021-2022 school year.


Add any visible Google Calendar to your own list of calendars

To add a calendar to your own google calendar page, click its Googleicon.png button at lower right.

Use our calendar list

Go here for our lists of calendars.

Find Room/Resource calendars and School calendars, and add these to your Google Calendar

  1. Go to the left hand column of your Google calendar:
  • Click on the "+"

Cal 001.png

  • Select "Browse calendars of interests" from the drop-down menu

Cal 002.png

  • At the top of the page that opens, select the tab that says "More"
  1. More resources.png
    Select "resources for riverdale.edu".
  2. Hill river.png
    Select resources for either "Hill" or "River" campuses
  3. From the resulting list, choose the calendar you wish to view.
  4. Subscribe.png
    Click "Subscribe"
  5. Back to cal.png
    Finally, return to the main calendar by clicking "back to calendar" at the top of the page
See subscribed.png

The resource calendar you subscribed to will now appear in the sidebar of your own calendar under "Other calendars"

I don't have access to the a calendar that I need

Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.

You can obtain membership as follows: First, do either or both of these:

  1. Go here for our Upper School Google Group.
  2. Go here for our Middle School Google Group.
  • If you see You must be a member of this group to view and participate in it, click Apply for membership and follow the prompts to apply for membership.
  • If you see listed topics and a search bar, you are already a member of the group and something else is preventing you from seeing your calendar, so submit a tech support request.
  • If, after 24 hours, you still cannot see these calendars, please follow up with us via your Tech Support Request.

Other articles about Calendars and Scheduling:

Article Summary
Reserve a room or resource in Google Calendar How to reserve a room or resource (including a laptop or iPad cart) in Google Calendar.
Get a list of Riverdale Google Calendars A list of most RCSs Google Calendars, links to them, and information about who manages them and who can access them.
Use the Hill Writing Center appointments calendar This calendar allows you to book an appointment in the Writing Center.
Use the Hill MS Testing or US Major Student Deadlines Calendar The Testing and Major Student Deadlines Calendars are our list of all major assessments for Hill students. We use them to help balance our students' major commitments.
Use the Room Wizards outside conference rooms? RoomWizard is a web-based meeting room scheduling system that allows you to book rooms and meeting spaces.
User Tags
Use the Hill and River Visitor Calendars When a visitor is scheduled to arrive on the Hill or River campus someone(the person arranging this meeting) needs to put it in the correct calendar.
List of Main Riverdale Google Groups List of Main Riverdale Google Groups.