Access and Add Riverdale Calendars: Difference between revisions

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{{abox
{{AboxNew
| name         = use RCS Google Calendars for scheduling or to reserve a room or cart
| name = Access and Add Riverdale Calendars
| summary      = Tons of information about RCS Google Calendars, including room reservations, laptop or iPad cart reservations, scheduling appointments, and lists of calendars.
| learning =  
| for_employees = y
| instruction =  
| for_students  = y
| community = x
| for_parents  = y
| summ = Access and Add Riverdale Calendars
| cat1          = Calendars and Scheduling
| maintained = MV
| cat2          =
| year = 2023-2024
| maintained   = SDC
| year         = 2017-2018
}}
}}


==Find Room/Resource calendars and School calendars, and add these to your Google Calendar==
==View Riverdale calendars==
(from https://knowledge.riverdale.edu/index.php?title=How_to_reserve_Rooms_and_Resources&action=edit, but change to a link out if possible)
We have many Riverdale Google Calendars for different purposes. Some of the common calendars are listed below.
#Go to the left hand column of your Google calendar
 
##Navigate to '''"other calendars"'''
Common calendars:
##Click the drop-down menu and select '''"interesting calendars"'''
 
#At the top of the page that opens, select the tab that says '''"More"'''
* [http://www.google.com/calendar/embed?src=riverdale.edu_750s87g2t3nugdfog2i9753usc%40group.calendar.google.com&ctz=America/New_York RCS_All_School]
##Select '''"resources for riverdale.edu"'''
* [http://www.google.com/calendar/embed?src=riverdale.edu_ap4ps4qu3gsme4m09gael9hifs%40group.calendar.google.com&ctz=America/New_York RCS_Middle/Upper School]
##Select resources for either '''"Hill"''' or '''"River"''' campuses]
* [http://www.google.com/calendar/embed?src=riverdale.edu_l0c95j23ij44undo1mpq7me26k%40group.calendar.google.com&ctz=America/New_York RCS_Lower_School]
#From the resulting list, choose the calendar you wish to view
* [http://www.google.com/calendar/embed?src=riverdale.edu_1mi6huq8ip90rjo4mb8r752lk0%40group.calendar.google.com&ctz=America/New_York Hill_Lunch_Menu]
#Click '''"Subscribe"'''
* [http://www.google.com/calendar/embed?src=riverdale.edu_peecttq6kbpv30kbsn0lbsb55c%40group.calendar.google.com&ctz=America/New_York River_Lunch_Menu]
#Finally, return to the main calendar by clicking '''"back to calendar"''' at the top of the page
 
If the calendar you're looking for isn't in the list above, please refer to the following article for a full list of Riverdale calendars that you can add to your account: [[Get a list of Riverdale Google Calendars]]


==Reserve a Room==
'''Note''': ''you must be logged into your Riverdale Google Account in order to view these calendars.''


===Via a calendar event===
==Add Riverdale calendars to your account==
# Login to your RCS Google Calendar at http://calendar.riverdale.edu
# Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen
## If you choose to create an event by clicking and dragging, click on '''Event Details''' to go to the screen where you can reserve a room. <br> [[Image:Google Calendar Edit event.jpg]]
# In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.<br>[[Image:Google Calendar Time range.jpg]]
## Please also check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.
# Once you are sure your dates and times are correct, you can begin adding a room to your event.  To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br>[[Image:Google Calendar Select rooms.jpg]]
# To search for your room, you may either click on the campus you need and scroll through the available rooms, or you may use the search bar to search for the name of the room.
##'''NOTE:''' Please note the '''Show only available''' check box - if this box is checked, your list will only display available rooms.  If you wish to see '''all''' rooms, even if they are not available, uncheck this box.<br>[[Image:Google Calendar type room name to search.jpg]]
# Once you find the Room you want to book and it is available, click the '''Add''' link next to the Room name to add it to your event. Doing this should fill in the location field to your event as well. <br>[[Image:Google Calendar rooms click to add.jpg]]


====The Room I'm Looking For Doesn't Show Up!====
To add a calendar to your own Google Calendar page, click its [[File:Googleicon.png|100px]] button at lower right once you've opened the calendar. Remember, you can find a full list of calendars here: [[Get a list of Riverdale Google Calendars]].


It's possible you have the '''Show only available''' check box checked.  Uncheck the checkbox to see all rooms, even if they are not available. <br>[[Image:Google Calendar Show Availble Rooms.jpg]]
==Find Room/Resource calendars and School calendars, and add these to your Google Calendar==


====The Room I Need is Busy - Who's Using it? When Will it be Free?====
*Go to the left hand column of your Google calendar and find "Other Calendars":


You can see the status of your room, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br>[[Image:Google Calendar Rooms find a time.jpg]]
* Click on the "+"
[[File:GCal_OtherCalendarPlus.png|215x215px]]
*Select '''Browse Resources''' from the drop-down menu
[[File:GCal_Browse_Resources.png|400x400px]]
*Use the (╲╱) carets to expand the Campus and browse for the calendar you'd like to see
[[File:Gcal_Hill_Down_Caret.png|400x400px]]


===Via Room Wizards===
<br> <br> 
*Check the box next to the calendars you'd like to subscribe to. They will be added automatically to your "'''Other Calendars"''' List.


Room Wizard reservations are available for reserving a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a room wizard.
==Request access to calendars==


Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard! Wowie!
Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.


You can obtain membership as follows:
First, do either or both of these:


#[https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyus-group Go here for our Upper School Google Group.]
#[https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyms-group Go here for our Middle School Google Group.]
If you see <nowiki>''You must be a member of this group to view and participate in it'', click ''Apply for membership''</nowiki> and follow the prompts to apply for membership. If, after 24 hours, you still cannot see these calendars, please follow up with us via your Tech Support Request.
{{Calendaring}}
{{Calendaring}}

Latest revision as of 11:04, 15 June 2023

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SummaryAccess and Add Riverdale Calendars
AuthorMaintained by Matthijs van Mierlo
HelpGet help with this article
StatusUp-to-date for the 2023-2024 school year.

View Riverdale calendars

We have many Riverdale Google Calendars for different purposes. Some of the common calendars are listed below.

Common calendars:

If the calendar you're looking for isn't in the list above, please refer to the following article for a full list of Riverdale calendars that you can add to your account: Get a list of Riverdale Google Calendars

Note: you must be logged into your Riverdale Google Account in order to view these calendars.

Add Riverdale calendars to your account

To add a calendar to your own Google Calendar page, click its Googleicon.png button at lower right once you've opened the calendar. Remember, you can find a full list of calendars here: Get a list of Riverdale Google Calendars.

Find Room/Resource calendars and School calendars, and add these to your Google Calendar

  • Go to the left hand column of your Google calendar and find "Other Calendars":
  • Click on the "+"

GCal OtherCalendarPlus.png

  • Select Browse Resources from the drop-down menu

GCal Browse Resources.png

  • Use the (╲╱) carets to expand the Campus and browse for the calendar you'd like to see

Gcal Hill Down Caret.png



  • Check the box next to the calendars you'd like to subscribe to. They will be added automatically to your "Other Calendars" List.

Request access to calendars

Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.

You can obtain membership as follows: First, do either or both of these:

  1. Go here for our Upper School Google Group.
  2. Go here for our Middle School Google Group.

If you see ''You must be a member of this group to view and participate in it'', click ''Apply for membership'' and follow the prompts to apply for membership. If, after 24 hours, you still cannot see these calendars, please follow up with us via your Tech Support Request.

Other articles about Calendars and Scheduling:

Article Summary
Reserve Meeting Spaces in Google Calendar
Get a list of Riverdale Google Calendars
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