Access and Add Riverdale Calendars: Difference between revisions

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{{abox
{{abox
  | name          = use RCS Google Calendars for scheduling or to reserve a room or cart
  | name          = use RCS Google Calendars for scheduling or to reserve a room or cart
  | summary      = Tons of information about RCS Google Calendars, including room reservations, laptop or iPad cart reservations, scheduling appointments, and lists of calendars.
  | summary      = How to find RCS Google Calendars, including room and cart reservations.
  | for_employees = y
  | for_employees = y
  | for_students  = y
  | for_students  = y
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  | cat1          = Calendars and Scheduling
  | cat1          = Calendars and Scheduling
  | cat2          =  
  | cat2          =  
  | maintained    = SDC
  | maintained    =  
  | year          = 2017-2018
  | year          = 2022-2023
}}
}}


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To add a calendar to your own google calendar page, click its [[File:Googleicon.png|100px]] button at lower right.
To add a calendar to your own google calendar page, click its [[File:Googleicon.png|100px]] button at lower right.
==Use our calendar list==
'''Go [[Get_a_list_of_Riverdale_Google_Calendars|here]] for our lists of calendars.'''


==Find Room/Resource calendars and School calendars, and add these to your Google Calendar==
==Find Room/Resource calendars and School calendars, and add these to your Google Calendar==
#Go to the left hand column of your Google calendar:
##Navigate to '''"other calendars"'''
##[[File:Interesting cal.png|thumbnail]]Select '''"interesting calendars"''' from the drop-down menu<br clear="all">
#At the top of the page that opens, select the tab that says '''"More"'''
##[[File:More resources.png|thumbnail]]Select '''"resources for riverdale.edu"'''.<br clear="all">
##[[File:Hill river.png|thumbnail]]Select resources for either '''"Hill"''' or '''"River"''' campuses<br clear="all">
#From the resulting list, choose the calendar you wish to view.
#[[File:Subscribe.png|thumbnail]]Click '''"Subscribe"'''<br clear="all">
#[[Image:Back to cal.png|thumbnail]]Finally, return to the main calendar by clicking '''"back to calendar"''' at the top of the page<br clear="all">
[[Image:See subscribed.png|thumbnail]]The resource calendar you subscribed to will now appear in the sidebar ''of your own calendar'' under '''"Other calendars"'''<br clear="all">
==Reserve a Room==


===Via a calendar event===
*Go to the left hand column of your Google calendar and find "Other Calendars":
# Login to your RCS Google Calendar at http://calendar.riverdale.edu
# Create a new event by either clicking and dragging in the calendar or by clicking the large, red '''Create Event''' button on the left side of the calendar screen
## [[Image:Google Calendar Edit event.jpg|thumbnail]]If you choose to create an event by clicking and dragging, click on '''Event Details''' to go to the screen where you can reserve a room. <br clear="all">
# [[Image:Google Calendar Time range.jpg|thumbnail]]In the '''Create Event''' screen, check the time range on your event - if you have a 50 minute period, you may have to manually type your period's end time in the end time box.
## Check the repeating status of your event. If this event will be happening weekly, daily or biweekly, take advantage of the '''Repeat''' check box.<br clear="all">
#[[Image:Google Calendar Select rooms.jpg|thumbnail]]Once you are sure your dates and times are correct, you can begin adding a room to your event.  To do this, Click on the '''Rooms''' link on the right side of the '''Create Event''' page. <br clear="all">
# To search for your room, you may either click on the campus you need and scroll through the available rooms, or you may use the search bar to search for the name of the room.
##[[Image:Google Calendar type room name to search.jpg|thumbnail]]'''NOTE:''' Please note the '''Show only available''' check box - if this box is checked, your list will only display available rooms.  If you wish to see '''all''' rooms, even if they are not available, uncheck this box.<br clear="all">
# [[Image:Google Calendar rooms click to add.jpg|thumbnail]]Once you find the Room you want to book and it is available, click the '''Add''' link next to the Room name to add it to your event. Doing this should fill in the location field to your event as well.<br clear="all">


====The Room I'm Looking For Doesn't Show Up!====
*Click on the "+" <Br>[[File:GCal OtherCalendarPlus.png]]


[[Image:Google Calendar Show Availble Rooms.jpg|thumbnail]]It's possible you have the '''Show only available''' check box checked.  Uncheck the checkbox to see all rooms, even if they are not available. <br clear="all">
*Select '''"Browse Resources"''' from the drop-down menu<br clear="all"><Br>


====The Room I Need is Busy - Who's Using it? When Will it be Free?====
[[File:GCal Browse Resources.png]]


[[Image:Google Calendar Rooms find a time.jpg|thumbnail]]You can see the status of your room, as well as who has booked it by Adding the room to your event and then clicking the '''Find a Time''' Tab.<br clear="all">
*Use the (╲╱) carets to expand the Campus and browse for the calendar you'd like to see <br>[[File:GCal River Down Caret.png]] <br>  [[File:Gcal Hill Down Caret.png]]
*Tick the box next to the calendars you'd like to subscribe to. They will be added automatically to your "'''Other Calendars"''' List.


===Via Room Wizards===
<br clear="all">


Room Wizard reservations are available for reserving a free room immediately. See our [[Room Wizards|Room Wizard]] instructions page to reserve a room with a room wizard.
==I don't have access to the a calendar that I need==
 
Room Wizards connect with the room's reservation calendar... which means that your events in a room will automatically show up on the Room Wizard! Wowie!
 
==Instructions for specific calendars==
 
===Hill MS Testing and US Major Student Deadlines ===
The Testing and Major Student Deadlines Calendars are our list of all major assessments for Hill students. We use them to help balance our students' major commitments.
 
==== Using the Testing and Major Student Deadlines Calendars ====
 
* To add a test to the calendar:
** Click the appropriate date to create an event
** Type a description (please lead with the grade level, and include your name)
** Make sure you are editing an event in the US_testing Calendar
** Click "Edit Event."
** Select the appropriate color for your test and make sure that the "All Day" box is checked.
** Finally, please SAVE your test.
 
=== Hill Visitors Calendar ===
 
When a visitor is coming to the Hill campus, you must alert our Security team by creating a calendar event for the visit.
 
* Create an event for the date/time of the visit.
* Add hillvisitors@riverdale.edu as a guest.
 
===I don't have access to the a calendar that I need===


Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.
Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.
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You can obtain membership as follows:
You can obtain membership as follows:
First, do either or both of these:
First, do either or both of these:
# [https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyus-group Go here for our Upper School Google Group.]
 
# [https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyms-group Go here for our Middle School Google Group.]
#[https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyus-group Go here for our Upper School Google Group.]
#[https://groups.google.com/a/riverdale.edu/forum/#!forum/facultyms-group Go here for our Middle School Google Group.]


* If you see '''You must be a member of this group to view and participate in it''', click '''Apply for membership''' and follow the prompts to apply for membership.
* If you see '''You must be a member of this group to view and participate in it''', click '''Apply for membership''' and follow the prompts to apply for membership.

Revision as of 12:27, 19 October 2022

This article is...
Summary.pngHow to find RCS Google Calendars, including room and cart reservations.
IntendedESP.pngIntended for
Employees, Students and Parents
Categories.pngCategorized under
Calendars and Scheduling
File:.jpgMaintained by
nobody :(
2022-2023.pngUp-to-date for the 2022-2023 school year.


Add any visible Google Calendar to your own list of calendars

To add a calendar to your own google calendar page, click its Googleicon.png button at lower right.

Use our calendar list

Go here for our lists of calendars.

Find Room/Resource calendars and School calendars, and add these to your Google Calendar

  • Go to the left hand column of your Google calendar and find "Other Calendars":
  • Click on the "+"
    GCal OtherCalendarPlus.png
  • Select "Browse Resources" from the drop-down menu

GCal Browse Resources.png

  • Use the (╲╱) carets to expand the Campus and browse for the calendar you'd like to see
    GCal River Down Caret.png
    Gcal Hill Down Caret.png
  • Tick the box next to the calendars you'd like to subscribe to. They will be added automatically to your "Other Calendars" List.


I don't have access to the a calendar that I need

Access to many of our calendars is based on your membership in the Middle and Upper School Faculty Google Groups. If you cannot see the correct calendar(s), you need to join the correct groups.

You can obtain membership as follows: First, do either or both of these:

  1. Go here for our Upper School Google Group.
  2. Go here for our Middle School Google Group.
  • If you see You must be a member of this group to view and participate in it, click Apply for membership and follow the prompts to apply for membership.
  • If you see listed topics and a search bar, you are already a member of the group and something else is preventing you from seeing your calendar, so submit a tech support request.
  • If, after 24 hours, you still cannot see these calendars, please follow up with us via your Tech Support Request.

Other articles about Calendars and Scheduling:

Article Summary
Reserve Meeting Spaces in Google Calendar
Get a list of Riverdale Google Calendars
User Tags